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Cheating at exams

In the event of any inconsistency between the Danish and English language versions of these documents, the Danish version prevails.

Set of rules: Aarhus University’s rules regarding disciplinary measures for students

Authority to make decisions: The deans

The university has prepared a set of rules on disciplinary measures for students. The rules state that any employee who detects or has reason to suspect cheating at exams has an obligation to report this to the rector.

In accordance with these rules, cases where cheating at exams is suspected must be reported to Educational Law which is part of AU Student Administration and Services. Educational Law handles these cases on behalf of the deans. The leaflet ‘Avoid cheating at exams’ contains additional information on what constitutes cheating at exams at Aarhus University. 

Reporting

If members of administrative staff, e.g. examination supervisors, suspect cheating in connection with an on-site examination, the examination office is informed and the case is subsequently reported to Educational Law. If an examiner and/or co-examiner suspect(s) cheating at an exam, the examiner must investigate and document the case to the extent necessary before the case is reported to Educational Law in writing.

When writing the report, the template prepared by Educational Law must be used and the report must describe the actual circumstances of the case. To the extent necessary, a copy of the exam paper in question and any additional information and documentation about the case must be submitted along with the report. Please note that the report which is submitted to Educational Law will be sent to the student for his/her information and the report must therefore be in a language which the student can read and understand.

Please send reports to Educational Law, Fredrik Nielsens Vej 5, 8000 Aarhus C or to ujs@au.dk.

When the report is submitted to Educational Law, the student must be informed by the adminitrative staff that the case has been reported and that the exam assessment is put on hold while the case is being considered. The template prepared by Educational Law is used to inform the student.  

Educational Law

When a case of cheating at exams is reported to Educational Law, the case is assessed and a decision is made to either reject the case or continue the case handling. If the case handling continues, Educational Law will send a letter to the student with a summary of the facts of the case. Along with this letter there will be a copy of the report, a copy of the exam paper with the indication of where in the paper there is a suspicion of cheating and a copy of the sources.
The purpose of the letter is to give the student the opportunity to comment on the case before a decision is made. 

The student may at any time during the consideration of the case request a meeting instead of the written hearing. The lecturer responsible for the reporting or Educational Law has the same opportunity if they find it necessary for the proceedings of the case. 

Based on the report and the comments from the student, Educational Law will prepare a recommendation for the dean who will make the final decision regarding the case.

When Educational Law receives a copy of the final decision, the decision is filed with the student’s case on exam cheating and the relevant members of staff and the person who reported the case are informed about the decision.

Rights during the case consideration process

During a pending case regarding suspected exam cheating, the student involved has the same rights as his or hers fellow students during the period in which the case is being considered by Educational Law. This means that the student is allowed to participate in teaching and exam activities at the university while the case is being considered. The student can therefore register for and participate in any reexamination, despite the fact that the case is still pending. Registering for reexamination in the course via the self-service system is not possible while awaiting the results of the ordinary exam. Therefore the administration has to, upon request from the student, register the student for the reexamination. 

If the report on suspected exam cheating is rejected or if the student is given a warning, and in the intervening period has participated in a reexamination, the student will retain the highest exam result.

When a sanction for cheating has been imposed against a student, he or she can continue all study-related activities on equal terms with the other students at the university. Consequently, no special measures will be taken to mitigate the circumstances, and there should not be enhanced supervision during future exams.

Cases regarding exam cheating are confidential, and the university staff is pledged to secrecy.