Please contact us well in advance of the conference.
Read the description of support for research conferences and for events with othr external participants (e.g. alumni and other professionals).
The scope of the conference support may vary according to the nature and size of the conference as well as the needs of the organiser.
For academic research conferences, the communicative support may include:
We offer support for events targeted alumni, professionals and possibly students.
We recommend planning and development of the event to commence at least three months prior to the day of the event to ensure a professional level. One project manager from External Relations/Communication will work closely with the project coordinator from the department. The project manager must be informed about all details to keep an overview and ensure the professional execution of the event.
A communication plan is prepared for the event. The communication plan is divided into three phases: Before, during and after the event, and may contain the following elements (however, an assessment on how to best coordinate the activities is made on a case by case basis):
Before the event:
During the event:
After the event:
Events should always be promoted with a uniform visual branding to create a distinctive look and in accordance with Aarhus BSS’ branding strategy.
As a point of departure, COM/ER are responsible for the practical execution of the event, including:
If the department has any special requests that fall outside the standard procedure for holding events, an assessment is made as to whether these will be handled by COM/ER or the department.