Guidelines for free materials

Free conference materials for events with external participants

Via the Events and Communicationssupport website, it is possible to order i.a. notepads, ballpoints, key lanyards, name tags and ARoS vouchers for use at conferences organised by members of staff for Aarhus University (called conference materials). Conference materials are ONLY available for academic events in the main academic areas/departments/institutes/centres, and to which external participants are invited. These include academic conferences, seminars, symposiums etc. The conference materials can also be supplied to a limited extent to events where there are external guests, for example visits by delegations from Denmark and abroad as well as for national and international conferences hosted by the administration.

When ordering, remember:

That we cannot guarantee delivery from one day to the next. Many people still place orders at the very last minute – please order 14 days in advance.
Remember to state which event the conference materials will be used at.
Please write the full address on the order form as it facilitates processing for us.

Thus, conference materials cannot be supplied for teaching situations, internal courses, staff meetings, seminars etc. To buy merchandise and conference materials go to or (for Aarhus BSS merchandise).

Under these guidelines, conference materials will thus be used for their intended purpose: As a subsidy for academic events while at the same time branding Aarhus University vis-à-vis its partners and the world at large.

Read more about vouchers to The Old town and ARoS and about the discounts at ARoS and Concert Hall Aarhus

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