Guidelines for free materials

Free conference materials for events with external participants

Via the Events and Communicationssupport website, it is possible to order i.a. notepads, ballpoints, key lanyards, name tags and ARoS vouchers for use at conferences organised by members of staff for Aarhus University (called conference materials). Conference materials are ONLY available for academic events in the main academic areas/departments/institutes/centres, and to which external participants are invited. These include academic conferences, seminars, symposiums etc. The conference materials can also be supplied to a limited extent to events where there are external guests, for example visits by delegations from Denmark and abroad as well as for national and international conferences hosted by the administration.

When ordering, remember:

That we cannot guarantee delivery from one day to the next. Many people still place orders at the very last minute – please order 14 days in advance.
Remember to state which event the conference materials will be used at.
Please write the full address on the order form as it facilitates processing for us.

Thus, conference materials cannot be supplied for teaching situations, internal courses, staff meetings, seminars etc. To buy merchandise and conference materials go to or (for Aarhus BSS merchandise).

Under these guidelines, conference materials will thus be used for their intended purpose: As a subsidy for academic events while at the same time branding Aarhus University vis-à-vis its partners and the world at large.

Read more about vouchers to The Old town and ARoS and about the discounts at ARoS and Concert Hall Aarhus

Purchasing conference materials in the web shop

It is possible to buy conference materials in the web shop or at if you want to use the materials in situations where they cannot be supplied free of charge.

All events

Additional conference articles and merchandise can be purchased in AU's online shop. Please note that it is not possible to fill in the list below if you are using the browser Firefox. Please use another browser or use Adobe Reader to open the list.

Map of university locations in Aarhus DK
Map of university locations in Aarhus UK
Free City Map & Guide
Profile brochure DK/UK
In Brief UK, leaflet version of the profile brochure
A5 double postcards: Main Hall UK
Christmas cards: Winter landscapes DK/UK
Christmas cards: red/silver with Christmas tree, UK+DK
A5 double Christmas cards: Main Hall with snow DK/UK
AU postcards: Main Hall DK/UK
AU postcards: Present DK/UK
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