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Transfer and payment of any unused days of holiday and special holidays

Transfer

If you have not been able to take all your ordinary holiday and/or all special holidays, it is possible to transfer a maximum of five ordinary holiday days and all special holidays to the next holiday year. Your immediate supervisor is responsible for ensuring that your work duties are scheduled to allow you to take any transferred holiday.

If you have been prevented from taking holiday because of illness, maternity/paternity leave, adoption leave or the like up until the end of the holiday year, it may be agreed that holidays in addition to the above-mentioned five days can also be transferred to the next holiday year.

The transfer of remaining holiday must be agreed with your immediate supervisor, and the agreement must be made in writing. (See form in the box to the right). You must also agree on exactly when the transferred holiday is to be taken.

The agreement must be concluded with your immediate supervisor as quickly as possible, and no later than 30 September.

Disbursement

Disbursement of accrued holiday pay for the fifth week of ordinary holiday and special holiday should only be made if it is not possible for the employee to take holiday (e.g. maternity/paternity leave, illness, leaving AU) or if a well-founded agreement is made with the head of department/head of school/deputy director.   

If you have not asked for your holiday pay to be disbursed by 30 September, you will lose the right to the holiday pay, but not the right to take the holiday.

If you have been prevented from taking holiday because of illness, maternity/paternity leave, adoption leave or the like up until the end of the holiday year, it may be agreed that holidays over and above these five days should be disbursed.

Disbursement of holiday pay must be agreed with your immediate supervisor, and the agreement must be made in writing.

You can ask to be paid for any unused days of holiday from the fifth week of holiday amounting to more than DKK 2,250 after deduction of tax and labour market contribution, if

  • the request for disbursement is submitted before 30 September, and
  • no agreement to transfer the holiday in question has been made.

If you have not submitted a request for disbursement by 30 September, you will lose the right to the holiday.

Any unused days of holiday from the fifth week of holiday, which amount to DKK 2,250 or less after deduction of tax and labour market contribution, will be paid automatically no later than 15 June. 

Any unused special holidays which you have not agreed to transfer will be paid at the end of the holiday year.

Registration in connection with disbursement of your remaining holiday in special cases and special holidays is only possible once the holiday year has ended (no earlier than 2 May).

Forms can be found in the menu to the right.

1442366 / i40