The key phrase is common sense. First and foremost, do not use email privately to an extent that annoys others, and you should never use your AU email commercially.
If you want to synchronise your mobile phone or tablet with AU’s email and calendar system you will need to accept the rules/the policy. The rules apply whether you use a unit paid for by AU or a private unit. The rules only apply to staff - not students.
Today, email is part of the case handling at AU which means that staff members potentially can have personal information in their mailbox. Because of that AU is obliged to follow the legislation on handling personal information including "sikkerhedsbekendtgørelsen".
After a dialogue with both lawyers and "datatilsynet", the central information safety committee at AU has implemented the following rules:
The above has led to some comments and questions, especially concerning deletion of content. However, most staff members can accept the issue. Additionally, experience from other universities and organisations point to the fact that such rules do not cause problems with unintended deletion in practice.
There has also been some concern regarding the possibility to monitor staff members, e.g.
This is a different ball game, however as a staff member at AU you have the right to know the answer to the above questions.
The short answer is NO.
AU cannot monitor units by means of the policy. The policy is a configuration file which is sent to the unit and hereafter the unit sets itself depending of the content of the file. Therefore, AU cannot see any content or the like on your unit by means of the policy.
If you have any questions to the policy, please contact Information Safety Manager Ole Boulund Knudsen.