• As an employee with teaching responsibilities, it is your responsibility to comply with the rules concerning handling of personal data.  
• Please note that a number of teaching-related activities such as lectures, email correspondence with students and archiving exam papers may involve exchange of personal data. You must comply with the personal data regulations in connection with all teaching-related activities.
  • You must communicate with your students via the students’ AU mail (post.au.dk) (or the approved IT systems BlackBoard, Digital Exams system, WISEflow, Syllabus and STADS provided by AU. 
  • Please note that slides and other teaching material may not contain CPR numbers or sensitive personal data.
  • Read more about processing and storing of personal data
  • Read more about handling emails containing personal data
  • Five tips on reviewing and cleaning up personal data

You can use this Email text when a student writes to you from his or her private email address.

Please resend your email to us from your AU mail (xxxx@post.au.dk). In order that we can identify you and ensure that we send the answer to the correct recipient, you must use your AU email when you communicate with Aarhus University.

• Aarhus University has entered into data processing agreements with BlackBoard, the Digital Exams system, WISEflow, Syllabus, SurveyXact, BLUE and STADS. This means that you are on safe ground when working with personal data within these systems.
• If you choose to export personal data from these systems, e.g. if you print a list of the names of the students on a specific course or send personal data from the system via email, please note that it is your responsibility to handle this personal data in accordance with the applicable rules. Read about processing and storing of personal data.  
• If you use other IT systems than the ones mentioned above to exchange personal data with third parties, you must make sure that a data processing agreement has been concluded. Read more about data processing agreements.

• You must comply with the personal data regulations in connection with all teaching-related activities, including assessment of exam assignments.
• Notes in connection with assessments of exam assignments  must be retained securely at least 1 year or longer until a possible complaint case is finished. 

Processing personal data in assignments and projects

It is the responsibility of the individual student to comply with the personal data regulations, e.g. in connection with project assignments and theses containing personal data. 

More information will be available soon.

Communication with students

You must communicate with your students via the students’ AU mail or the approved IT systems BlackBoard, Digital Exams system, WISEflow, Syllabus and STADS provided by AU.

You can use this Email text when a student writes to you from his or her private email addres

Please resend your email to us from your AU mail (xxxx@post.au.dk). In order that we can identify you and ensure that we send the answer to the correct recipient, you must use your AU email when you communicate with Aarhus University.

Useful links

• Read more about processing and storing of personal data
• Read more about handling emails containing personal data
• Five tips on reviewing and cleaning up personal data

If you use third-party learning technologies in your teaching, and personal data is exchanged with the service in question, you must make sure that there is a data processing agreement in place between the supplier and AU.

On this page, you will soon be able to find a list of third-party learning technologies for which a data processing agreement has been established.  

If you have any questions concerning third-party learning technologies, please contact Head of Edu-IT Anders Hyldig at ahyldig@au.dk.