Copyediting services for the Faculty of Arts
- Framework
- Who and what?
- Requests outside the scope of our service
- Time frames and deadlines
- Book our copyediting services
- Submission and delivery of texts
- Inquiries
Framework
The framework for our service is the faculty's expectations of the academic staff's research production; cf. Research supervision at Arts (http://medarbejdere.au.dk/hovedomraader/ar/forskningstilsyn/ ) (In Danish).
Language Services’ goal is to ensure that the academic staff’s English-language peer-reviewed research is written in appropriate, precise and correct English that reflects the quality of the faculty's research.
Who and what?
Provided that sufficient resources are available, Language Services offers English-language copyediting free of charge to academic staff in accordance with the following guidelines:
- Research papers targeted for publication in peer-reviewed journals and books
- Up to 18,000 words per member of academic staff per year
In addition, we offer copyediting of the following kinds of texts:
- English summaries of PhD and higher doctoral dissertations
- Calls for papers
- Abstracts
- Applications for research projects
- PhD assessments
Our service covers the copyediting of running text and notes but not the correction of reference lists or formatting.
Requests outside the scope of our service
Due to our limited resources, we are unable to accommodate requests for copyediting of
- Oral presentations for conferences and seminars
- Non-peer-reviewed contributions to conference publications
- Chapters of PhD dissertations
- Book manuscripts and the like
- Contributions to anthologies etc. written by researchers outside Arts
- Papers written in other languages than English
We are happy to facilitate contact to qualified external language consultants in connection with these kinds of texts. In such cases, the author is responsible for arranging funding for the project.
Time frames and deadlines
Projects are handled on a 'first come, first served' basis. With the exception of very short texts (up to 1500 words), we strongly recommend that you book your project well in advance of the desired delivery date – about two months if at all possible.
This is particularly important in connection with large and complex projects, or if the copyediting project is for a period in which we typically have lower capacity (e.g. around holidays and in the summer holiday period).
We strive to comply with requests regarding deadlines, but as a rule of thumb, copyediting jobs are completed within the following time frames after the agreed start date for the project:
- two to five days for a short text (up to 2,000 words)
- two to three weeks for texts no longer than 20 pages (up to 8,000 words)
- three to four for texts between 20 and 25 pages (8-10,000 words)
You are always welcome to contact us and inquire whether your text can be copyedited within a shorter time frame.
Book our copyediting services
To request copyediting assistance at the Faculty of Arts, please send a mail to Anne-Grethe Jørgensen Dion, ajd@teo.au.dk, with the following information:
- Your name and AU e-mail-address:
- Your department and position:
- The length of the text (in words, including notes and excluding the reference list):
- The date you would like to submit the text:
- The date you would like to receive the text:
- The context in which the text will be used
(a) Name of peer-reviewed journal:
(b) Other: - Links to/information about any relevant style guidelines:
- Whether your prefer British or American English:
- Comments, if any (e.g. who you prefer as your copyeditor):
Submission and delivery of texts
- Please send us an editable version of your text (for example, a Word file, a PowerPoint presentation, or a spreadsheet) as an email attachment - at the latest on the agreed date
- Please run an electronic spell check on your text before submitting it to us
- The electronic version of the text is edited/proofread using the Track Changes function of Microsoft Word
- Texts are returned with clearly marked changes, and any comments and questions appear in the margin
- Whenever possible, we attempt to resolve any questions that arise during the editing process in advance of the deadline.
Note: Texts submitted later or significantly longer than originally agreed will usually be delivered later, and, in certain cases, will not be accepted.
Inquiries
If you have questions regarding the tasks, to solve, or to our ordering procedure, you can contact Anne-Grethe Jørgensen Dion, ajd@teo.au.dk, tel. +45 8715 53269.