BSS Studies Administration

Before the exam

Before the exam

How do I log on and get access to WISEflow?

WISEflow can be accessed via au.wiseflow.dk.

There are two ways to log on to the system:

  1. The first time you log on to WISEflow, you must use WAYF, using your regular user name and password from the AU self-service system mit.au.dk. If you have forgotten your password for mit.au.dk, you can log on using your NemID (key card) and create a new password. Click here for a more detailed guide.
  2. The following times you log on to WISEflow, you may also use your NemID. 

How do I log on and get access to WISEflow?

WISEflow can be accessed via au.wiseflow.dk.

There are two ways to log on to the system:

  1. The first time you log on to WISEflow, you must use WAYF, using your regular user name and password from the AU self-service system mit.au.dk. If you have forgotten your password for mit.au.dk, you can log on using your NemID (key card) and create a new password. Click here for a more detailed guide.
  2. The following times you log on to WISEflow, you may also use your NemID. 

I would like to use NemID to log in - what do I do?

To use NemID to log in to WISEflow, you must first log on to mit.au.dk using your NemID. This “links” NemID to your profile, and you can then use NemID to log in to WISEflow. Click here for a detailed guide.

I would like to use NemID to log in - what do I do?

To use NemID to log in to WISEflow, you must first log on to mit.au.dk using your NemID. This “links” NemID to your profile, and you can then use NemID to log in to WISEflow. Click here for a detailed guide.

How do I get access to WAYF?

To log on to WISEflow, you have to use your WAYF login (see above). Your WAYF login is the same user name and password that you use to log on to mit.au.dk.

If you have not used WAYF before, you will be asked to create a password. You do that by logging on to mit.au.dk using your NemID.  In the menu below your name, you will see the option to change your password. Type in the password you wish to use for your WAYF login. Then you must log out of mit.au.dk and close the browser before you begin logging on to WISEflow.

You can now log on to WISEflow and other services that use WAYF login. You should use your AU ID (au1234) as your user name.

How do I get access to WAYF?

To log on to WISEflow, you have to use your WAYF login (see above). Your WAYF login is the same user name and password that you use to log on to mit.au.dk.

If you have not used WAYF before, you will be asked to create a password. You do that by logging on to mit.au.dk using your NemID.  In the menu below your name, you will see the option to change your password. Type in the password you wish to use for your WAYF login. Then you must log out of mit.au.dk and close the browser before you begin logging on to WISEflow.

You can now log on to WISEflow and other services that use WAYF login. You should use your AU ID (au1234) as your user name.

How do I receive messages from WISEflow?

It is recommended that you set up WISEflow to send you e-mails with notifications.

  1. Log on to WISEflow.
  2. Click on your name in the upper right-hand corner and select "Edit profile" in the drop-down menu.
  3. Select the "Email" tab and turn on "Receive message" next to the desired email address(es). You may also add a new email address.
  4. Click "Save settings".
  5. To ensure that you receive emails from WISEflow, click the "Send testmail" button. If you do not receive an email from WISEflow, you should check your spam/junk filter.  If the email is caught by your spam filter, you should mark the email as “not junk/spam” in order to receive future emails from WISEflow directly in your inbox.

How do I receive messages from WISEflow?

It is recommended that you set up WISEflow to send you e-mails with notifications.

  1. Log on to WISEflow.
  2. Click on your name in the upper right-hand corner and select "Edit profile" in the drop-down menu.
  3. Select the "Email" tab and turn on "Receive message" next to the desired email address(es). You may also add a new email address.
  4. Click "Save settings".
  5. To ensure that you receive emails from WISEflow, click the "Send testmail" button. If you do not receive an email from WISEflow, you should check your spam/junk filter.  If the email is caught by your spam filter, you should mark the email as “not junk/spam” in order to receive future emails from WISEflow directly in your inbox.

Who notifies the teaching staff and co-examiners?

Lecturers and co-examiners will receive an email from the secretaries at Aarhus BSS Studies Administration and will also receive automatic notifications from the WISEflow system. Click here to get the email template

It has been decided that the person responsible for setting up the exam flow is also in charge of ensuring that all co-examiners, lecturers and students are notified that the exam flow is now available - see agreement on interfaces and procedures for members of administrative staff.fileadmin/www.medarbejdere.au.dk/hovedomraader/Business_and_Social_Sciences/WISEflow/Informationsmateriale/Snitflader_mellem_institutter_og_studier_pa___BSS_06-05-2014_2.docx The co-examiners and lecturers are notified about the exam flow as usual, and the lecturer may be asked to notify the students. The students will also receive an automatic notification through WISEflow informing them that the flow has been created.

Who notifies the teaching staff and co-examiners?

Lecturers and co-examiners will receive an email from the secretaries at Aarhus BSS Studies Administration and will also receive automatic notifications from the WISEflow system. Click here to get the email template

It has been decided that the person responsible for setting up the exam flow is also in charge of ensuring that all co-examiners, lecturers and students are notified that the exam flow is now available - see agreement on interfaces and procedures for members of administrative staff.fileadmin/www.medarbejdere.au.dk/hovedomraader/Business_and_Social_Sciences/WISEflow/Informationsmateriale/Snitflader_mellem_institutter_og_studier_pa___BSS_06-05-2014_2.docx The co-examiners and lecturers are notified about the exam flow as usual, and the lecturer may be asked to notify the students. The students will also receive an automatic notification through WISEflow informing them that the flow has been created.

What do I do if the students have to hand in a paper as part of a group?

If the students hand in a paper as part of a group, then you must follow these guidelines for group exams.

How do I assign an examiner to an exam flow?

All employees at AU are automatically created as users in WISEflow the moment they log on to the system through WAYF. When the user has been “activated”, it is possible to search for that person in WISEflow. We therefore recommend that employees who intend to use WISEflow log in as soon as possible using their WAYF login.

If you are an examination administrator and need to assign an internal examiner to an exam flow, you should make sure that the person in question has logged in and the user has been activated. Only then will you be able to search for that person in the system and assign him or her to the exam flow.

If it is not possible to get the employee to log in (e.g. external examiners), you may also submit this spreadsheet to the WISEflow team, who will set the person up as a user of WISEflow.

Before you send a request to the WISEflow team, you should try to search for the person in WISEflow using the person's AU ID.

How do I assign an examiner to an exam flow?

All employees at AU are automatically created as users in WISEflow the moment they log on to the system through WAYF. When the user has been “activated”, it is possible to search for that person in WISEflow. We therefore recommend that employees who intend to use WISEflow log in as soon as possible using their WAYF login.

If you are an examination administrator and need to assign an internal examiner to an exam flow, you should make sure that the person in question has logged in and the user has been activated. Only then will you be able to search for that person in the system and assign him or her to the exam flow.

If it is not possible to get the employee to log in (e.g. external examiners), you may also submit this spreadsheet to the WISEflow team, who will set the person up as a user of WISEflow.

Before you send a request to the WISEflow team, you should try to search for the person in WISEflow using the person's AU ID.

How do I assign an external co-examiner to an exam flow?

As soon as an external co-examiner has been registered in IDM and has received an AU ID, he/she can also be registered as a user in WISEflow. fileadmin/www.medarbejdere.au.dk/studieadministration/WISEflow/Vejledninger/2-template.xlsxmpals@au.dkRegistration takes place by filling out this spreadsheet and submitting it to the WISEflow team (mpals@au.dk), who will then register the user in WISEflow. Once this is done, the external co-examiner can be assigned  to an exam flow. In order for external co-examiners to be able to access WISEflow, however, they must register through mit.au.dk. For more detailed guidelines see the section on “Co-examiners".

How do I assign an external co-examiner to an exam flow?

As soon as an external co-examiner has been registered in IDM and has received an AU ID, he/she can also be registered as a user in WISEflow. fileadmin/www.medarbejdere.au.dk/studieadministration/WISEflow/Vejledninger/2-template.xlsxmpals@au.dkRegistration takes place by filling out this spreadsheet and submitting it to the WISEflow team (mpals@au.dk), who will then register the user in WISEflow. Once this is done, the external co-examiner can be assigned  to an exam flow. In order for external co-examiners to be able to access WISEflow, however, they must register through mit.au.dk. For more detailed guidelines see the section on “Co-examiners".

How do I assign students to different assessors?

At some examinations, the students’ papers have to be distributed to several different assessors. You do this by following these steps:

  • When assigning an assessor to the exam flow, answer “No” to the question of whether all students should be assigned to the same assessor.
  • Assign yet another assessor to the exam flow and again answer “No” to the question of whether all students should be assigned to this assessor.
  • Then you can add participants to the flow.
  • You will see a button “Distribute all participants equally”, which you may select if this applies in your case.
  • Otherwise, you should select the tab “Assign assessors”, and you can then assign an assessor to each student.

If you need to add more participants to the exam flow afterwards, then you should make sure to assign assessors to them as well.

Is it possible for the students to enter the name of an internal examiner?

If the students already know who will be assessing their exam papers, it is possible to insert an additional field on the official front page, and the students will automatically be assigned the correct examiners.

  1. Affiliate all potential internal examiners with the flow.
  2. Select "Choice of internal examiner" as an additional field on the official front page - the student has to fill in the field in order to complete and submit the exam paper.

Is it possible for the students to enter the name of an internal examiner?

If the students already know who will be assessing their exam papers, it is possible to insert an additional field on the official front page, and the students will automatically be assigned the correct examiners.

  1. Affiliate all potential internal examiners with the flow.
  2. Select "Choice of internal examiner" as an additional field on the official front page - the student has to fill in the field in order to complete and submit the exam paper.

During the exam

During the exam

How do I get technical support?

Should you have any questions about how to log in, the functionalities of the program and so on, you should contact the support team:

IT support

Support is available during the IT support’s opening hours.
Mail: bss.it@au.dk

You can also contact WISEflow support directly: 

Margit Grønborg 
Mail: bss.it@au.dk
Direct tel.:+45 2166 9688

How do I get technical support?

Should you have any questions about how to log in, the functionalities of the program and so on, you should contact the support team:

IT support

Support is available during the IT support’s opening hours.
Mail: bss.it@au.dk

You can also contact WISEflow support directly: 

Margit Grønborg 
Mail: bss.it@au.dk
Direct tel.:+45 2166 9688

After the exam

After the exam

Process for handing in with a USB flash drive

In some cases, the student may have to submit his/her exam paper via a USB flash drive instead of through WISEflow. Should this need arise, the student must fill out a form describing the reason for having to hand in via USB. Then follows a process to ensure that the paper is registered correctly in WISEflow. Read the details in this documentfileadmin/www.medarbejdere.au.dk/hovedomraader/Business_and_Social_Sciences/WISEflow/Vejledninger/2DokTilAfleveringPaaUSB.docx

Process for handing in with a USB flash drive

In some cases, the student may have to submit his/her exam paper via a USB flash drive instead of through WISEflow. Should this need arise, the student must fill out a form describing the reason for having to hand in via USB. Then follows a process to ensure that the paper is registered correctly in WISEflow. Read the details in this documentfileadmin/www.medarbejdere.au.dk/hovedomraader/Business_and_Social_Sciences/WISEflow/Vejledninger/2DokTilAfleveringPaaUSB.docx