News regarding conferences

This page was last updated on 29 September 2020

NEW: Sponsor agreement form and guide

Download sponsor agreement form (for non-clinical sponsor agreements only) and feel free to also read the guide on how to fill out the agreement form.

Good advice on holding safe events during the coronavirus pandemic

Aarhus University follows the authorities’ guidelines on physical distancing, hygiene and catering in connection with events. We’ve put together a guide to help event organisers comply with the coronavirus guidelines for physical events that you can download here. If you have further questions, you are welcome to contact Events and Communication Support. Download Good advice on holding safe events during the coronavirus pandemic here.

Supplemental agreement for conference venues

Aarhus University has finalised a supplemental agreement regarding conference venues which can be used along with the state agreement. The supplemental agreement is effective from 1 September 2019 to 31 December 2022.

The framework agreement contains three larger conference venues in Aarhus (incl overnight stay), three larger conference venues in Aarhus (excl overnight stay) and ten conference venues in selected councils around Aarhus. Please note that the conference venue agreement should not be used in case you only wish to book overnight stays – in which case the applicable hotel agreement should be used.

The conference venue agreement as well as the supplemental agreement for conference venues can be found here (in Danish only): https://medarbejdere.au.dk/administration/oekonomi/indkoeb/indkoebsaftaler/konferenceaftalen/

NB! New rules for ARoS vouchers

Please note that as from 15 September 2019, there are new rules for the use of ARoS vouchers in connection with conferences or events with external participants. Read more about the tightened rules here. If you have any questions, you are welcome to contact the event department at ARoS.

 


If you wish to be updated about news in connection with conferences and events at AU, you are welcome to register for the AU networking group for conference organisers and thus receive news directly in your inbox. Send an email to kommunikation@au.dk