The following information must always be stated on your invoice:
If the invoice does not include these three pieces of information, AU will not be able to obtain a VAT deduction:
In addition, the invoice must include the following information:
You can only apply for mileage reimbursement* for distances in excess of your daily drive to and from your workplace at AU (made in your own household’s car).
* cf. section 9 in the business travel circular
If you have paid for participants’ meals, you must state the following in RejsUd:
When completing your settlement report for hotel accommodation, the invoice/receipt – in addition to the required information above – must include:
If the invoice is not divided into accommodation and meals (and AU is not stated as the buyer), AU will not be able to obtain a VAT deduction. In this case, you must contact the hotel and obtain a new invoice to complete the settlement report.
NB: When reporting costs for hotel accommodation, please note the current hotel allowance rates and, if necessary, justify why you have exceeded them.