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Guidelines - RejsUd

RejsUd

Guidelines and FAQ for travelers

FAQ

  • How do I log on to RejsUd – what is my user name and password?

    • How do I log on to RejsUd – what is my user name and password?

      Log on to RejsUd link: IndFak2.dk

      IndFak users must log in as usual.

      For non-IndFak users:
      Username is the extended AU standard version: AUxxxxxx@uni.au.dk - Replace xxxxxx with your unique AU ID number. For example: AU404174@uni.au.dk

      Click  

      Check your username and confirm that you are not a robot.


      Click Send.

      You will then receive an email with a link to a website where you can write a new password.
      The link is active for 20 minutes.

      Please note, a strong password must contain: 

    • at least eight characters

    • both upper-case and lower-case letters

    • at least one number

    • at least one symbol such as: !”#¤%&/()=

  • How am I notified about rejected/returned settlement forms?

    • How am I notified about rejected/returned settlement forms?

      If Travel Expense Accounts rejects a settlement form it returns to your “Drafts”. If Travel Expense Accounts adjusts/correct your form, it returns to “Forms for Signing”

      It is possible to get an e-mail notification if your settlement forms are rejected/returned. Click on the green airplane symbol to the left; then select My Settings at the bottom. Under the "Notification" tab, select the desired notifications.




  • Secretary - The traveler is not on my list

    • Secretary - The traveler is not on my list

      If you, as the Secretary, is missing a traveler on your list, please contact Financial Control by email: oeksystemer@au.dk.  

      Remember to mention for whom you are a Secretary.

  • Where do I, as a traveler, view my outstanding credit card transactions?!

    • Where do I, as a traveler, view my outstanding credit card transactions?

      You can view all your credit card transactions in the transaction archive, which you gain access to by clicking on the last green button in RejsUd.

  • Case and Case task – where do I find the numbers?

    • Case and Case task – where do I find the numbers?

      Departments / Centres
      For information about Case and Case task numbers (Sag og Sagsopgave), please contact Finance in your Administrative Centre.

      Units in the Central Administration
      You can find information about Case and Case number (project and activity number) on the page “Konteringsvejlendinger” (Posting guides).

      Please note that Case and Case number are the same as Project and Activity number in the former travel and reimbursement system AURUS.

  • How do I change my password, if I'm already logged ind?

    • How do I change my password, if I'm already logged in?

      Click on the white "person icon" in the upper right corner and choose "Edit my profile".
      At the top of the page, you can now change your password.

      Please note, a strong password must contain: 

    • at least eight characters

    • both upper-case and lower-case letters

    • at least one number

    • at least one symbol such as: !”#¤%&/()=

  • How do I change the frequency of notification messages?

    • How do I change the frequency of notification messages?

      First you have to login.
      Then click on the green airplain symbol in the left menu.


      Click on ”My settings” at the bottom of the page.

       
       
      You can select or remove instant notifications and scheduled status report under the “Notification” tab.
      Instant notifications are sent by email if the two first boxes are checked. While the scheduled status report is emailed as specified.
      In this example every Friday at 8 am. These are default settings.

      Remember to save changes to you settings.



New guidelines and FAQs are continuously added to this page.
Some of the guidelines are from the Angency for Modernisation - Ministry of Finance, while others are AU guidelines.

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