Project RejsUd
RejsUd
Information about the project
On August 21, 2018 Aarhus University changed travel and expense claim to “RejsUd”.
New functions included “RejsUd”: self-calculating distances via google maps and a mobile and tablet friendly surface.
Transition from AURUS to RejsUd
- On August 21, 2018, RejsUd will replace AURUS
- All employees are required to handle unfinished claims and credit card transactions before the summer vacation, and at no later date than August 1.
- As of August 1, handling credit card transactions in AURUS ceases therefore the July transactions must be settled in AURUS as soon as possible.
- The employees handle travel expenses during the period August 1-21, 2018, in RejsUd, when it opens on August 21.
- Current AURUS users will receive a new username and password in the week up to August 21, 2018. Intro meetings and webinar will take place from mid-August.
Communication plan
| Included on medarbejdere.au.dk news and subsequently divided into relevant (faculty) platforms and internal newsletters. | End of May |
| Included in the newsletter for the administration | End of May |
| Infobox on the AURUS main page | June |
| Popup-notification upon AURUS login | June |
| Reminder-mail to all employees regarding transactions settlements before the summer vacation | June |
| Mail with a new username and password to current AURUS-users | Week 33 |
| Mail to all employees regarding AURUS shut-down | Week 34 |
Project organisation
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The project consists of a Steering Committee, project owner, project manager, project group and reference group.
Steering Committee
Steering Committee
The Steering Committee is responsible for implementing the project. There are monthly meetings with minutes written. The steering committee has appointed a project owner who has the day-to-day managerial responsibility for the project.
Members of the Steering Committee:
AU Finance and Estates Projects & Development:
Niels Jørgen Rasmussen, Deputy Director
Anette Svejstrup, Head of Secretariat
Arne N. Skov, Head of Accounting Office
HE Finance:
Inger Rønde Jeppesen, Finance Manager
ST Finance:
Karin Sutherland, Finance Manager (Acting)
Arts & Aarhus BSS Finance:
Mathias Madsen, Finance Manager (Acting)
AU-IT:
Kristine Stougaard Thomsen, IT Development Manager
Chair of the Steering Committee: Niels Jørgen Rasmussen, Deputy Director
Project owner: Anette Svejstrup, Head of Sekretariat
Project management
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Project management
The project manager reports to the project owner and is responsible for the day-to-day management of the project. The project manager participates in Steering Committee meetings as a secretariat.
Projektleder: Merete Foged, Systems Consultant/project manager
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Project group
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Project group
The project group reports to the project manager. 1-hour meetings with 14-day intervals. The project group can form working groups/reference groups to work on communication, guidance material, test scripts, test, etc.
Project meetings – written minutes. Working/reference groups - written work notes.
Members of the project group:
Financial Control:
Mads Lundøer Madsen, Systems Consultant
Dorte Kondrup, Systems Consultant
Central administration:
Vibeke Pedersen, Administrator
NN, secretary
Accounts, Travel Expense Accounts:
Lise Mortensen, Team Leader
Mette Brynolf Cáceres
Accounts, Service Team:
Bente Wissing Brøndum, Team Leader
Bente D. Rasmussen
Accounts, Accounts Payable:
Michael Krattet
Arts-Aarhus BSS Finance:
Paul Dyrberg
Stine Vindfeldt Tobiesen
Arts-Aarhus BSS Secretaries:
Kate Andersen
Malene Poulsen (reference group)
HE Finance:
Elsy Barutwanyo
Christina Bekhøi
HE Secretaries:
Enette Berndt Knudsen
Linda Edge (reference group)
ST Finance:
Susanna Holm Nielsen
Britta Breinbjerg
ST Secretaries:
Birgitte Dahl
Marianne Sommer (reference group)
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If you have any questions..
..you can mail them to the project manager
- Merete Foged
mail: merete.foged@au.dk