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End of year 2018

End of year 2018 – deadlines for departments and other units on Science and Technology

In connection to the completion of the financial year 2018 all invoices concerning 2018 must be received in IndFak and all traveling expenses concerning 2018 must be created and sent to control etc.

In the chart, you will find the deadlines relevant to you. The following 6 deadlines are in particular important:

Wednesday 2nd of January: Deadline for ProMark time recording (for RKS and FÅF units and ENG). We strongly recommend that you enter your hours of holiday/absence and sign off before you go on Christmas holiday.

Thursday 3rd of January: Deadline for entering SLS hourly wage in SLS web for subsequent approval by the associated project economist or business controller if they are to be included in the financial statement for 2018.

Monday 7th of January: Deadline for suppliers to send invoices to AU. Please ask your suppliers to submit pending invoices to AU as soon as possible and preferably, if possible, before you and they go on Christmas holiday.  Only invoices received in AU’s systems no later than Monday 7th of January can be guaranteed entered into the financial statement for 2018.

Remember that if a cost is to be included in the financial statement for 2018, then the product/service must have been delivered in 2018 and the invoice dated in 2018.

Thursday 3rd of January: Deadline for creating (and sending to control) travel/ expense settlements in AURUS if the settlement is to be included in the financial statements for 2018. Note that all trips made in 2018 and products purchased and delivered in 2018 should be expensed in 2018 and can therefore not be saved for 2019.

Thursday 3rd of January: Deadline for sending manual travel and expense statements to the associated project economist or business controller for approval if they are to be included in the financial statements for 2018.

Thursday 10th of January: Deadline for claimants (rekvirenter) regarding approval of invoices in IndFak concerning 2018.

Help us by approving as many as possible even earlier – preferably before Christmas if possible.

Please note that ST Economy (overall) is closed between Christmas and New Year.

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