• Train tickets

  • Rejsekort Erhverv business travel cards

    • The organisation owns the Rejsekort Erhverv business travel card. The organisation’s employees can then borrow this travel card for trips by bus, train or metro.

    • The advantages of the Rejsekort Erhverv business travel card

    • What does it cost to get a Rejsekort Erhverv business travel card?

      • One card costs DKK 50 and is valid for five years.

      • Money will be transferred automatically to the card in accordance with the compulsory money transfer agreement. Money will be transferred to the card when the amount left on the card is below DKK 200.

      • In accordance with this agreement, DKK 1,000 may be transferred per card max. six times per day.

      • An electronic invoice is used to settle the expenses incurred in connection with this agreement

    • How to get started with the Rejsekort Erhverv business travel card

      • A framework agreement with a transport provider must be concluded via the website www.rejsekort.dk/erhverv.

      • We have prepared this guideline which contains the answers to the frequently asked questions about conclusion of this agreement.

      • The local AU units enter into these agreements individually. This means that one framework agreement is concluded per CVR no. + EAN number.

      • It is possible to order a number of travel cards based on the same framework agreement (currently, there is no maximum number of cards defined per agreement).

      • Note: The travel card delivery time is 3-4 weeks. It is possible to order a large number of cards, and then only request delivery of some of these cards. This way, the cards will be produced and some will be ‘stored’ which means that these cards can then be delivered within a few days if needed. You only pay for the cards which are delivered to you. This means that you do not pay for the cards ‘in storage’.

    • How to block a Rejsekort Erhverv business travel card

      • Call 7011 3333 and provide information about the travel card number.

      • If you do not know the travel card number, please inform the contact person in your unit. The contact person can give you the travel card number or help to block the card by calling the customer service centre.

  • Rejsekort Privat personal travel cards

    • If you use your own personal travel card for official trips,
      disadvantages may include:

      It will not be possible to obtain the same discounts as for Rejsekort Erhverv business travel cards.

      More time is spent on administration in connection with reimbursement of personal outlays.

    • AU credit cards may not be used for Rejsekort Privat personal travel cards.

  • DSB’s business portal WorkPlus

    • Aarhus University has chosen not to enter into an agreement to use DSB’s business portal WorkPlus, because it is not possible for AU to have access to a limited part of the portal at present.

  • Travelling by train abroad

    • Tickets for travelling by train abroad are booked via CWT, but...

      • ....please note that:

      •  When buying train tickets from CWT, CWT must receive your order at least three weekdays before the train departs.

      • In case of changes or reimbursement of train tickets, CWT must have the physical ticket in their possession before any changes can be made or reimbursement take place.

      • In these cases, CWT recommends that train tickets with a value of more than DKK 1,000 are sent by registered mail, because, unfortunately, especially multi-ride tickets have been lost in the mail.

      • CWT will charge a booking fee.

    • CWT contact information...

      • Tel.: +45 33 63 77 44

      • Email: au.dk@contactcwt.com

      • Monday to Friday: 8:30-16:30

      • If you call CWT outside opening hours, you will be charged a fee for each call.

  • Tickets and multi-ride tickets in the DSB APP

    • The DSB APP can be downloaded for iPhone and Android

    • You can use your AU credit card to pay for tickets in the DSB APP

    • Watch this video to see how the app works (Not translated)

    • You can use the DSB APP to buy one-way tickets, but....

      • ....they only cover the Copenhagen metropolitan area. The tickets can be ordered several days before departure.

      • If you are travelling in other regions, you must use the local transport provider’s app. Tickets can only be ordered right before departure when using the regional transport providers’ apps.

    • Multi-ride tickets in the DSB APP

    • Seat reservations using the DSB APP

    • Documentation of purchase in the DSB APP

      • Screen dumps of the front and the back of the tickets are used as documentation of the purchase of one-way tickets and seat reservation tickets. This documentation must be attached to the travel expense report in RejsUd.

      • Use the receipt, sent to your email address when you purchase a multi-ride ticket, as documentation of purchase of multi-ride tickets.

        If you use an AU credit card to buy a multi-ride ticket, the amount will be charged to the account when the purchase is made. Each AU unit must keep records specifying the trips made (date, user and reason for the trip). The documentation must be made available upon request from the university's accounting office or auditors.

Cardboard multi-ride tickets - reimbursement

Guide and form for rimbursement of unused trips.
(Not translated)

Train tickets inland and abroad

Train and seat tickets inland and abroad can be ordered via:

You can use an AU credit card to pay for the tickets.

Discounts on train tickets

To obtain discounts on train tickets, you have to use:

  • The multi-ride ticket in the DSB APP, the same discount is given for each trip.
  • Rejsekort Erhverv business travel cards - differentiated discount

Paying for train journeys

Train tickets, seat reservations and multi-ride tickets must be expensed in full when purchased - directly as a credit card purchase (RejsUd) or following receipt of an electronic invoice (IndFak).

The individual units must keep records specifying the trips made (date and user). The documentation must be made available upon request from the university's accounts function or auditors.

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