FAQ – New Holiday Act 2020

On this page you can find answers to the most frequently asked questions regarding. the new Holiday Act.

When does the concurrent holiday scheme come into force?

The new Holiday Act, which comes into force on 1 September 2020, will see all employees transition to a concurrent holiday scheme. Concurrent holiday means that holidays accrued on an ongoing basis may also be taken on an ongoing basis.

What will happen to the holidays I accrue in the 2020 calendar year?

Holidays accrued in the period 1 January 2020 to 31 August 2020 will be frozen in a new fund called Lønmodtagernes Fond for Tilgodehavende Feriemidler, along with holidays accrued in the period 1 September 2019 to 31 December 2019. The frozen holiday pay will be paid out when you reach state pension age, or if you stop working permanently for health reasons or move abroad.

The new Holiday Act comes into force on 1 September 2020, after which you will be able to take any holidays accrued on an ongoing basis.

Is there a risk that any holidays I have transferred could be frozen?

No. Only holidays accrued in the period 1 September 2019 to 31 August 2020 will be frozen in the fund. If you have transferred holidays, these will not be frozen.

Could any of my outstanding holiday entitlement be lost or frozen?

No. Only holidays accrued in the period 1 September 2019 to 31 August 2020 will be frozen in the Lønmodtagernes Fond for Tilgodehavende Feriemidler fund. If you have holiday entitlement outstanding when the new Holiday Act comes into force, these holidays will be carried over to the new scheme. No transferred holidays will be frozen. In other words, you will not lose any holiday entitlement as a result of the introduction of the new Holiday Act. 

Will I be able to take a summer holiday in 2020?

Yes, if you have earned your full holiday entitlement, you will have 16.6 days of holiday at your disposal for summer 2020. Special holidays will be added to this. Generally, it will not be necessary to request to transfer holidays to 2020.

Will I be able to take a holiday in autumn 2020?

Yes. You will accrue 2.08 days of holiday in September 2020, which you will be able to take in the autumn. If you did not take all of your days of holiday and special holiday days during the summer holiday period, you will also have holiday entitlement outstanding under the old holiday scheme. Finally, when the new Holiday Act comes into force, it will be possible to take holidays in advance, based on agreement. This means that if you, for example, need to take more holidays in week 42 (autumn holiday) of 2020 than you have accrued, you will be able to request that the holiday shortfall be taken in advance.

Will I be able to take a Christmas holiday in 2020?

Yes. Holidays are accrued on an ongoing basis, meaning that you will be able to take 2.08 days of holiday per month on an ongoing basis. You will also have your special holiday days. Moreover, it will be possible to take holidays in advance, based on agreement. How much holiday time you will have at your disposal for the 2020 Christmas period therefore depends on how much holiday you have taken over the course of the year up to that point. However, as a rule, it will not be necessary to transfer holidays in order to be able to take a Christmas holiday in 2020.

Will I lose any holiday entitlement I have outstanding on 1 September 2020?

No. If you have not taken your full holiday entitlement when the new Holiday Act comes into force, any outstanding holiday entitlement will be carried over automatically. You will not lose any holiday entitlement in connection with the new Holiday Act.

Will I be able to take hloiday in advance once the new Holiday Act comes into force?

The University will not use the possibility of settling the holiday in advance (before it has been earned), but in exceptional cases, it may be possible to take the holiday that is earned in the current Ongoing month (2 days). Holiday in advance of the two days accrued during the current month requires an agreement with immediate supervisor, which assesses whether this is a very special case.

What will happen with special holidays?

Special holidays will continue unchanged meaning you will continue i.e. to accrue 0.42 special holidays for each month of employment, five days per year, to spend in the period 1 May to 30 April. 

Will I be able to access any frozen holiday pay if I leave Denmark?

Yes. You can apply to have frozen holiday pay paid out if you move to another country.

What if I am from outside Denmark and am already subject to a concurrent holiday scheme?

You will transition to the new concurrent holiday scheme once the new Holiday Act comes into force on 1 September 2020. Any outstanding holiday entitlement will be carried over under the new Holiday Act. You will not lose any holiday entitlement in connection with the transition to the new Holiday Act.

When will I be able to take holidays under the new Holiday Act?

The holiday period will be extended to 16 months under the new Holiday Act. This means that you will be able to take holidays in the period 1 September to 31 December the following year.

Can my manager tell me when to take holidays?

Yes. The stipulations under the old holiday act relating to enforced holidays will remain the same under the new Holiday Act. However, the holiday period will be extended from 12 to 16 months under the new Holiday Act, meaning that you will have 16 months to take your holidays. Notice must be given to the employee.        

  • Main holiday:

Three months’ notice must be given for the main holiday.

  • Remaining holiday:

One month’s notice must be given for remaining holiday.  

  • Special holidays:

One month’s notice must be given for special holidays. Notice can only be given for special holidays to be taken after 1 January.

In 2019, I have earned less than 8.4 days of holiday which can be used during the summer of 2020

If you have not earned full holiday entitlement which can be used during the ‘mini holiday year’ from 1 May 2020 to 31 August 2020, you can apply to have your holiday pay disbursed from the fund. This means that you can submit an application to the Lønmodtagernes fond for tilgodehavende feriemidler (the employees fund for outstanding holiday pay) to have the holiday pay, which you have earned during the period from 1 September 2019 to 31 December 2019 and which has been frozen in the fund, disbursed.

The possibility of having holiday pay disbursed from the fund applies to you if:

  • you have earned days of holiday during the period from 1 September 2019 to 31 December 2019 and
  • you have earned less than 8.4 days of holiday during the period from 1 January 2019 to 31 August 2019

Applications concerning disbursement of holiday pay from the fund can be submitted from April 2020 to December 2020 here.

More information is available on www.borger.dk

I am retiring. When will it be possible for me to have frozen holiday pay disbursed?

The holiday pay which is frozen in the Lønmodtagernes fond for tilgodehavende feriemidler (the employees fund for outstanding holiday pay) in the period from 1 September 2019 to 31 August 2020 will be disbursed when you reach state pension age. However, because the fund must be established and the holiday pay must be paid into the fund, it has been defined in the legislation that the fund is not obliged to disburse holiday pay before 1 October 2021.

You can find additional information about disbursement, taxation and links to the fund etc on www.borger.dk

I am a trainee. Will I be able to take a summer holiday in 2020?

If your trainee programme is covered by the Danish Act on Vocational Training (Erhvervsuddannelsesloven) and you are employed before 1 July 2020, you are entitled to 16.64 paid days of holiday in the ‘mini holiday year’ from 1 May 2020 to 31 August 2020. However, please note that you will lose the right to any allocated (not earned) days of holiday if you have not taken them before the transition to the new holiday act on 1 September 2020. Any allocated days of holiday will be lost because they must be taken within the specific period they have been allocated for. If the paid days of holiday have been earned but have not been taken by 1 September 2020 at the latest, the days will not be lost but transferred so they can be taken in accordance with the new holiday act.

What will happen to my frozen holiday pay if I die?

If you die before your frozen holiday pay has been disbursed to you, the frozen holiday pay will be disbursed to your estate.

In 2020, will I be paid special holiday allowance as usual?

No. The holiday allowance which is disbursed with your salary in April 2020 will be smaller than usual. This is because 1% of the total of 1.5% special holiday allowance has been frozen during the period from 1 September 2019 to 31 December 2019. The holiday allowance therefore consists of 1.5% earned in the period from 1 January 2019 to 31 August 2019 and 0.5% earned in the period from 1 September 2019 to 31 December 2019.

Will the disbursement of special holiday allowance be changed as a result of the new holiday act?

Yes. When the new holiday act enters into force, the time when the special holiday allowance will be disbursed will change. In accordance with the new holiday act, the special holiday allowance will be disbursed twice per year (today it is disbursed with the salary for April). In accordance with the new holiday act, special holiday allowance for the period from 1 September to 31 May will be disbursed with the salary for May. Special holiday allowance for the period from 1 June to 31 August will be disbursed with the salary for August.

I am a new Academic graduate and entitled to five days off with pay. Will I lose the days 1 September 2020?

No, the 5 days of holiday must be taken in your first year of employment. The agreement on days off for new graduates will expire on 1 September 2020. However, if you are employed before 1 September 2020, the five days off with pay may be held in the first year of employment.

If you have questions, please feel free to contact your HR partner.

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Find out more about the new Holiday Act

The Agency for Modernisation will issue a new holiday agreement with associated guidelines. This page will include a link to the new holiday agreement once it becomes available.

The Agency for Modernisation has made short guidelines about switching to the new Holiday Act (in Danish).