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Replacement Holiday

Illness before the start of the holiday

Illness is a holiday obstacle. This means that you do not have to take holiday if you call in sick before the holiday commences. You can choose to take holiday as planned. If you wish to take the holiday as planned, you must report fit for work to your immediate supervisor before the holiday commences.

If you fall ill immediately before your holiday, you must call in sick no later than the start of the holiday, e.g. on Monday morning at the start of ordinary working hours. If you get well during your planned holiday, when reporting fit for work you must tell your immediate supervisor whether you are taking the rest of your holiday or returning to work.

You can report fit for work with a view to taking holiday and 'return' to being off sick after the holiday. For long-term sick leave where your home municipality is involved, reporting fit for work with a view to taking holiday must be agreed with the municipality, as this has a bearing on your continued right to a refund of daily benefit. 

Replacement holiday for illness occurring during the holiday

You can claim replacement holiday if you fall ill during your holiday and are sick for more than 5 days (waiting days) within a holiday year. The 5 days of illness can be spread across several holiday periods.

If you have not earned the right to 25 paid days of holiday, you will be entitled to replacement holiday after a proportionately smaller number of sick days. The waiting time will thus be shorter if 5 weeks of paid holiday have not been earned. If, for example, you have earned the right to 20 paid days of holiday in the year of accrual, the replacement holiday will start after the 4th sick day (20 x 1/5 = 4 waiting days).

The following three conditions must be met in order to obtain the right to replacement holiday:

  • Illness exceeding five sick days during holidays in each holiday year (waiting days).
  • Waiting days only count from the day when you notify your immediate supervisor of your illness. If, for example, you do not report sick until the 3rd sick day, the first 2 sick days will not count – either as waiting period or as replacement holiday – if the waiting period has been ‘spent’ during a previous holiday. In exceptional circumstances where you have not been able to call in sick, AU may waive the requirement for notification of illness on day 1.
  • You must submit a doctor’s certificate (or other medical documentation) which is applicable from the 1st sick day. You must pay for the doctor’s certificate yourself. In the case of illness over several periods of illness, medical documentation must be provided for each period of illness. The doctor’s certificate may be issued as a medical statement of incapacity for work or other adequate documentation, such as a record printout from a hospital. If you are abroad, you must obtain a statement from a doctor in the country in question, which must contain at least equivalent documentation of the illness.

Taking replacement holiday

If you get well during your planned holiday, when reporting fit for work you must tell your supervisor whether you are taking the rest of your holiday or returning to work. It is only the remaining part of the planned holiday that you can choose to take. You are thus not entitled to take any replacement holiday after reporting fit for work. Replacement holiday must be agreed on or notified like any other holiday.

If the replacement holiday cannot be taken in the current holiday year because of an obstacle to taking holiday, the replacement holiday is transferred to the following holiday year.

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