Entertainment expenses

Maximum amounts for entertainment expenses

On the following occasions, the event may conclude with a lunch or dinner: 

  • Guest lectures
  • Honorary doctorates
  • Completion of major committee work, including assessment committees
  • Academic events

There must be a reasonable balance between the number of external guests and staff from the university. The general rule is that the ratio must be 50/50. If there are few participants (fewer than 10) for lunch/dinner, the ratio may be different. 

The maximum amount for lunch is DKK 450 and the maximum amount for dinner is DKK 800 per person, including VAT and beverages. 

The amounts specified are not indexed. 

If a foreign visiting researcher or honorary doctor is accompanied by an escort, expenses for this escort’s and the official AU host’s escort’s lunch or dinner will be allowed. 

The expenses will be covered by the budget of the department/centre/main academic area/administrative division. 

It is for the head of department/centre director/deputy director to make decisions on the defrayal of entertainment expenses within the maximum amounts indicated. Deviations from the maximum amounts are subject to the prior approval of the dean or university director. 

The occasion and the full names and affiliation of all participants must be stated for approval of entertainment expenses.