Information for hosts for international interns and Erasmus+ placements

AU does not have a central service that handles international interns/trainees. The department/school is responsible for processing applications for residence permits and providing guidance to successful applicantion. On this page, you will find useful information about work and residence permits, housing and insurance. For each topic, we have provided contact information for the unit that can assist with information and advice to the departments/schools when the need arises. Information in English for coming interns/trainees is available here.         

EU residence document for interns from the EU

Interns/trainees with EU/EEA citizenship must apply for an EU residence document if they will be staying in Denmark for more than three months. European interns/trainees must apply as ‘persons with sufficient funds’ (financially self-supporting), not as students, as they are not enrolled at AU. The application form for a residence document (form OD1) is available on SIRIs website

 In order to be eligible for health insurance benefits, etc., the applicant should apply for an EU residence document as soon as possible after arrival in Denmark. 

Residence permits for non-EU interns/trainees

Non-EU/EEA may not begin an internship/traineeship without a valid residence permit. This means that interns/trainees may not begin an internship on a tourist visa – or if they have a residence permit for another EU country, for example. Work and residence permit must be granted specifically for a stay at AU. It’s possible to get a work and residence permit as an intern/trainee if the internship is assessed as academically relevant.

Check SIRIs website for detailed and up-to-date information and conditions.

You will find helpful tips and advice about the application process below. Contact with any question about applications for residence permits for interns.

The application process

Use the digital application form, which will automatically direct you to the PR3 form. You will find tips on how to fill out the form below. 

Digital application form

MitID is required to fill out and sign the digital form. Further information

AU starts the application process by logging on to the online application form using MitID. AU is responsible for filling out part 1 of the application form, attaching the necessary documentation and signing the application with MitID.

Uploading of a letter of invitation is not a requirement. However, it is a simple way to gather information about the intern/trainee. Guest Researcher Support has developed a template on which you can base your letter.  

A reference number and password to part 2 of the application will  be sent to AU to be forwarded to the applicant.

The applicant logs in and completes part 2 of the application, pays the fee, and attaches the necessary documentation and states the case processing ID. The case processing ID is used to link the application and the associated fee payment electronically. The applicant signs the application form by scanning a signed printout of the declaration in the application and submit it. The application must be completed and submitted no later than 30 days after the internship host starts filling it out.

Note that SIRI can take up to 60 days to process an application. For this reason, we recommend that applications be submitted three months before the date the internship/traineeship is scheduled to begin. The intern/trainee may not begin the internship/traineeship before work and residence permit has been issued and received.

Questions about the internship/traineeship host

Select the response ‘yes’ to the question of whether there are other interns/trainees at the host organisation, and select ‘do not know’ for the number of interns/trainees at the host organisation.

Select ‘do not know’ for whether multiple internships/traineeships have been applied for.

Respond ‘yes’ for whether the host organisation has been approved. The supplementary questions must be answered (for example, ‘do not know’), and it is not necessary to attach documentation of AU’s approval as host organisation.  As an educational institution, AU is automatically approved.

Passport requirements

A residence and work permit will only be granted or extended until three months before the passport expires. This means, for example, that if the applicants passport will expire in 12 months, a residence and work permit can only be granted for nine months or extended for nine months. 

Documentation requirements

A list of the documents that must be uploaded/attached by AU and the applicant respectively is available on SIRI’s website and on the application form.

Application fee

Normally, it is necessary to pay an application fee. Both SIRI and the embassy where biometrics are recorded, charge a fee.

Application processing

SIRI begins processing the application after it has been submitted. This normally takes two months, provided that the application has been completed correctly. The two-month period is calculated from the day on which SIRI receives all relevant information and the applicant has visited the embassy to have biometrics recorded.

Issue of the work and residence permit

SIRI will issue the work and residence permit after the application has been processed. The permit will be sent to the applicant via the embassy, and AU will receive a copy. 

It is important that both the intern/trainee and the host (AU) make sure they understand the conditions on which the work and residence permit is granted. If the conditions are not fulfilled, this may have major consequences for the intern and for AU.

Contact with any question about applications for residence permits for interns.


It is a good idea for the intern/trainee to begin searching for housing well before the internship/traineeship begins. AU has a website that describes the various housing options available to interns/trainees. It is available here. Contact AU Housing with questions about housing for interns.


We recommend that all interns/trainees take out private full-time liability and accident insurance. Generally speaking, interns/trainees are not covered by the Consolidated Workers’ Compensation Act. However, there are a number of exceptions which should be investigated on a case-by-case basis. If in doubt, contact AU HR, Employment Law.