How to hold a meeting in a virtual meeting room

Virtual meeting rooms are available to AU staff. You can use a virtual meeting room if the meeting has more than two participants who are located in more than two rooms with video conferencing equipment. A guide on how to use a virtual meeting room is available here.


How to use a virtual meeting room

  1. Start by booking a virtual meeting room in Outlook. The virtual meeting rooms are called ‘Virtuelt mødelokale’ (virtual meeting room) and have room numbers from 1001 to 1019, e.g. ‘Virtuelt mødelokale 1001’, ‘Virtuelt mødelokale 1019’ etc. Find out how to search for the virtual meeting rooms in Outlook and reserve them in guide Use the Room Finder for meetings in Outlook (external guide).
  2. Choose how you want to make the call:

Choose method

How to make the call

1. Via a browser (AU IT recommends Google Chrome) Go to vmeet.au.dk and enter the virtual meeting room’s four-digit number and your name. Click Connect.
2. Via video conferencing equipment in a room at AU Call the meeting room’s four-digit number.
3. By using video conferencing equipment in a room outside AUCall the meeting room’s four-digit number followed by @vmeet.au.dk (for example 1001@vmeet.au.dk).
4. Via the Pexip Infinity Connect app (available for Android and iOS from Play Store and App Store. Its name is
"Pexip Infinity Connect" )

You do not have to register, just enter your name, choose microphone and audio output if relevant, and enter the meeting room’s four-digit number followed by @vmeet.au.dk (for example 1001@vmeet.au.dk).

5. Via Skype for Business Call the meeting room’s four-digit number followed by @vmeet.au.dk (for example 1001@vmeet.au.dk). Write this in the search field in the contact list. Then you can make the call.

Are you having trouble sharing your screen?

If you are having trouble sharing your screen, it may be a good idea to use Pexip Infinity Connect or Skype for Business.