Online oral exams are conducted through the video meeting platform Zoom.
Here are the most important links where you can find information:
Everyone taking part in an exam must install the Zoom client.
When the software has been installed, you can set up as many Zoom meetings as you want and test Zoom with your colleagues/fellow students/co-examiners, etc.
Only the examiner will be assigned the role of host and have the host controls. Once the co-examiner has entered the meeting, the examiner may make him or her co-host. In this way, the co-examiner will automatically be assigned the role of host if the examiner’s loses the connection to the exam.
The waiting room function is added when the meeting is set up. Examiners will automatically go straight to the meeting room. Everyone else who attempts to access the meeting room will get a notification that the meeting has not yet started (if the examiner has not yet entered the meeting), or that they are in the waiting room and will be given access by the host.
Yes. The passwords are added to the meeting during the setup.
How to update Zoom:
You can reach IT Support by calling their usual hotline. There are plenty of staff to prevent telephone queues:
The examiner is responsible for moving the students back to the waiting room, as the examiner is hosting the meeting.
No. The students are not able to see or talk to each other in the waiting room.
No, they are not required to, but the examiner may ask them to do so.
This is allowed as we are dealing with a group exam.
You can find the guidelines for how to share your screen halfway down this page.
Find out more about how to let the students and co-examiners into and out of the meeting here.
The co-examiners will receive the link and the password for the Zoom meeting from the department secretaries prior to the exam. The link will take them to the exam waiting room, and the examiner will then let them into the exam.
Yes, delays due to technical problems are always a possibility. That is why everyone is encourage to familiarise themselves with the available guidelines before the exam. There is a short break between each exam, which will help minimise any delays.
You can read more about IT security in Zoom here.
It is illegal to record a meeting without the consent of the other participants. This means that students who do so may expect a legal response.
The examiner may ask the student to pan the room with their webcam. If the student seems distracted during the exam, you could get them to pan the room again, show you their mobile phone or remove their headphones.
According to AU’s guidelines, students are allowed to have guests at their exam, as long as they remain visible in the background throughout the exam.