Corona/Covid-19 - FAQ for students

This site is updated on an ongoing basis

New Covid-19 testing centre in the University Park – by appointment only

As a student at Aarhus University, you can use one of AU’s supervised self-testing sites. Download the Kviktest app and remember to bring your student ID card.

 

AU’s test sites are a supplement to the existing public test sites. There are two public test sites on campus in Aarhus: at the Lakeside Lecture Theatres in the University Park (PCR test) and the Nobel Park (antigen test).

Have you tested positive for COVID-19?

Fill out and submit AU’s COVID-19 form to notify your local studies administration office.

If you have questions about your studies and programme, you should contact your student centre/student services. Questions about admission should be directed to Guidance Centre AU.

Spring 2021 classes

What should I expect of my classes for 2021?

 

Most classes will take place online during the spring semester.

However, under the government’s reopening plan, in-person classes may be offered to a limited extent. The faculties are responsible for organising in-person classes. While this limited reopening applies to all students, there will be a special emphasis on:

  • Practice-oriented teaching that cannot be conducted online, e.g. in connection with clinic, laboratory and workshop teaching.
  • Offering first-year students in-person classroom instruction within the given framework.


You can find information about your classes on Blackboard.

There will be special focus on making sure public health guidelines are adhered to in connection with in-person classes. Check the guidelines for on-campus behaviour, and please note that you must be able to present a negative Covid-19 test taken a maximum of 72 hours previously.

 

 

Can I use group rooms, reading rooms and other study facilities?

The university places a high priority on giving students access to reading rooms, group rooms and other student facilities. The individual faculties will clarify which students will have access to these facilities, at what times and on what conditions, within the framework made possible by the government’s reopening plan.

You will be informed about your options by your local studies administration office, the study portal and Blackboard.

I am not able to attend classes in person on campus – what should I do?

As a general rule, you will be able to participate in your classes online, with the exception of practice-oriented classes (that take place in clinics, labs and workshops).

In some situations, you may also be able to work with an academic assistant who can help you keep up with on-campus classes. An academic assistant can send you notes and video from your classes so that you can follow along from home. Read more about the academic assistant scheme at studieassistent.au.dk and find out whether you are eligible. If you are unable to keep up with your classes with the assistance of an academic assistant, contact your local studies administration office for help in clarifying how your situation will affect your programme.

Generally speaking, in-person classes will be organised to comply with the public health guidelines to prevent the spread of the virus. According to the health care authorities’ guidelines, unless you are infected, in self-quarantine, or belong to a high-risk group, you can take part in classes on an equal footing with other students. Read about the guidelines for Covid-19 tests.

Can I meet up with my study group?

Aarhus University strongly encourages students to comply with the public health authorities’ restrictions on gatherings. Each faculty will announce a framework for collaboration in study groups on campus.

I would like to do an internship or a project placement – can I do that?

As a general rule, students can do internships and project placements.

However, it depends on the specific conditions at your host organisation/company. Follow the instructions you receive from your host organisation/company.

What rights and duties do I have in connection with recordings of classes?

A teacher may stream or record classroom activities that are part of an organised course as long as you are informed in advance. You will be informed via Blackboard.

Subsequently, your teacher may also publish recorded class sessions in the associated course forum in Blackboard to which only you and your fellow students have access. If you as a student can be identified in the recording, your teacher may not make the recordings accessible to anyone other than the participants in the course in question without your consent. The recordings will be deleted after the end of the semester.

As a student, you may not record classes or share your teacher’s recordings of classes that are available in a course forum in Blackboard or on Panopto unless you have the consent of your teacher and your fellow students.

If you request that the class be recorded under the academic assistant scheme, as a general rule, the teacher should allow this, unless exceptional circumstances apply.

Symptoms and infection

I have symptoms of COVID-19. What should I do?

If you have symptoms of Covid-19, you may not participate in any in-person activities on the university’s campuses. If you start having symptoms while you’re on campus, go home as quickly as possible. You must self-quarantine at home and follow the healthcare authorities’ recommendations.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. The app is available for Android and iOS, but is currently only supported by iOS 13.5 or later.    

I have tested positive for COVID-19. What should I do?

If you have tested positive for Covid-19, you will be contacted by the Danish Patient Safety Authority to start contact tracing. It’s important that you

Subsequently, you may be contacted by a university staff member who will help clarify how the university can contribute to limiting the spread of infection. Aarhus University respects and protects the confidentiality of your data.

Please note that you must apply for a separate dispensation if your situation will affect any of your exams.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. The app is available for Android and iOS, but is currently only supported by iOS 13.5 or later.

I have been in close contact with a person who has symptoms of COVID-19. What should I do?

If you have been in close contact with someone who has symptoms of Covid-19, you should be particularly vigilant about any symptoms you might develop yourself. You should also be particularly careful to follow the healthcare authorities’ guidelines to prevent infection:

Read more about close contacts on the Danish Health Authority website.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. The app is available for Android and iOS, but is currently only supported by iOS 13.5 or later.    

I have been in close contact with a person who has tested positive for COVID-19. What should I do?

If you have been in close contact with a person who has tested positive for Covid-19:


According to the public health guidelines, most people should be tested twice as a general rule. If your first test is negative and you are completely symptom-free, you can come back to campus.  If you test positive, you must follow the guidelines described above in the section I have tested positive for Covid-19. What should I do?

Read more about close contacts on the Danish Health Authority website.   

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. The app is available for Android and iOS, but is currently only supported by iOS 13.5 or later.

Access to campus

Can I come to campus?

Students and employees may come to campus to a limited extent. The individual faculties will clarify which students will have access to these facilities and on what conditions, within the framework made possible by the government’s reopening plan. You will be informed about your options by your local studies administration office, the study portal and Blackboard.    

Do I need to get tested before I come to campus?

In order to participate in activities on campus in person, you must be able to present documentation that you have tested negative for Covid-19 (PCR or antigen test) a maximum of 72 hours previously.

The university is required by the authorities to carry out random checks of test result documentation among participants in on-campus events. This is a condition for allowing more students to come to campus. For this reason, you must be prepared that you may be asked to present documentation of a negative test result.

In some cases, some students may be exempt from the test requirement. Read more about exemptions and AU’s testing guidelines.

You can get an antigen test or a standard PCR test for free at a variety of locations, including on AU’s main campus in Aarhus at the Lakeside Lecture Theatres. Find a Covid-19 test centre near you. (In Danish only)

Can I use the university's libraries?

AU Library’s libraries are closed to the public – at least through 21 April 2021.

However, it will still be possible to turn in and borrow materials for use in connection with research and teaching. The Royal Danish Library location on Victor Albecks Vej 1 is the drop-off/pick-up point.

Check the AU Library website for details.

How can I help reducing the risk of infection while I'm on campus?

By complying with the healthcare authorities’ guidelines, including wearing a face coverings and getting tested, everyone at AU can help prevent the virus from spreading.

In addition, you should be particularly careful to follow any instructions on posters, the floor or other locations in AU’s buildings.

Finally, you should respect the following guidelines in connection with classes and academic activities on campus.

When you go to class:

  • Arrive at the classroom no earlier than ten minutes before your class starts.
  • Be prepared for a possible random check of Covid-19 test results documentation.
  • Sanitise your hands whenever you enter a building, and whenever you enter a new room.
  • Avoid crowding – practice social distancing, and don’t congregate on stairs, in hallways and other places where queues tend to form.
  • Walk to the right on stairs, in hallways and other cramped spaces.
  • Don’t enter a classroom or lecture hall until the class before you has left and the room has been sanitised.
  • Take the available seat farthest from the entrance so that others don’t have to push their way past you to find a seat.
  • If you find that it isn’t possible for you to adhere to the hygiene and social distancing guidelines in a teaching situation, tell your teacher.


When class is over:

  • Let the people seated closest to the exit leave first.
  • Your teacher may ask you to help disinfect the room. Remember to disinfect contact surfaces, for example tables, chairs, light switches, door handles, etc.
  • During breaks, don’t hang out in large groups, and maintain social distancing.
  • Make sure the room gets aired out, and create as much air flow as possible when airing out the room.


When you use group rooms, study spaces, etc.

  • Respect the guidelines for the maximum number of occupants in rooms
  • Don’t move tables, chairs, etc.
  • Sanitise your spot thoroughly before leaving the room (for example, armrests, table and other contact surfaces).
  • Air out the room frequently – and always during breaks. Create as much air flow as possible when airing out. 


Between classes on campus:

  • Practice social distancing in communal areas, both indoors and outside.
  • AU encourages students to use the official contact tracing app smitte|stop, which can assist with contact tracing in the event of an outbreak.

Do I have to wear a face mask on campus?

While on campus, students, employees and others must wear face masks or visors when moving around indoors. For example, this applies in canteens, in hallways and in other communal areas.

You can take off your face mask when seated in a space where there is enough room to comply with the social distancing requirement.  For example, in classrooms, exam rooms, offices and communal areas.

Generally speaking, you do not need to wear a face mask or face shield in class or at exams.

There may be special guidelines for the use of face coverings in connection with practical/experimental teaching situations in which it is not possible to comply with the social distancing requirement at all times. In these contexts, follow the specific guidelines for the class. 

According to the Danish Health Authority, some groups of people may be exempted from the face covering requirement, for example if they have respiratory problems. Read more here to find out if this applies to you.

Read more about guidelines for face masks on campus.

Spring 2021 exams

How will my exams be held in the 2021 spring semester?

The majority of exams in the spring semester 2021 will be held online.

Practical exams in laboratories, clinics and workshops, as well as exams with no aids will be held on campus if possible under the government's reopening plans and guidelines from the authorities on responsible management of Covid-19.

If there are strong academic arguments for doing so, other types of exams may also be scheduled to take place in person. The specific exams to which this applies will be determined on the basis of local discussions in the boards of studies, and will be decided by the faculties.

You can find your exam schedule on your local study portal.

If an exam scheduled to take place in person cannot be taken on campus as a result of Covid-19, if possible students will be notified of the new situation by no later than 30 days before the exam date.

In cases in which exams are held in person, such activities will be carried out in line with the current guidelines on responsible management of Covid-19 at institutions of higher education and with increased focus on the healthcare authorities' guidelines on the prevention of infection, including testing.

I have tested positive for Covid-19. What should I do?

If you are unable to participate in a scheduled exam because you have tested positive for Covid-19 (antigen or PCR test), follow the steps below before the exam starts, as quickly as possible:

  • Log on to mystudies.au.dk to fill out and submit application for a dispensation to request the cancellation of your exam registration.
  • Attach a scanned image/screen dump of your test result.

If you follow these instructions, you will most likely be offered a re-exam. The exam you skip due to Covid-19 will not count as an examination attempt.

If you have tested positive for Covid-19 but are symptom-free, you should follow these guidelines.

Please note: There may be local variations in the process. For this reason, it’s very important that you also check the specific guidelines that apply to your degree programme that you’ll find on your study portal. If you’re a student at Aarhus BSS, please check your faculty’s FAQ.

I have tested positive for Covid-19, but I don’t have any symptoms. What should I do?

If you have tested positive for Covid-19 but don’t have any symptoms, follow these guidelines for take-home written exams, on-site oral exams and on-site written exams.

Written take-home exams: Take the exam as planned. In other words, there are no special procedures you should follow, and you don’t nee to submit documentation that you’ve tested positive for Covid-19 in connection with the exam.

On-site oral exams: Find out whether the exam in question can take place online instead. Alternatively, you can request to have your exam registration cancelled. This is the procedure you should follow. Do the following as quickly as possible, and before the exam begins:

  • Log in to mystudies.au.dk and send a request to convert your exam to an online exam to studies administration. To do so, fill out the form for applications for dispensations.
  • You should explain that you don’t have any symptoms and are physically capable of taking the exam.
  • Attach a scanned image/screen dump of your test result.

Whether you can convert your exam to an online exam depends on what’s practicable and academically sound in your particular case. Written on-site exams can’t be converted to online exams.

If it’s not possible to convert your exam to an online exam, and if you’ve followed the procedure for applying for a dispensation described above, as a general rule, you will be granted a re-exam. The exam that you skip will not count as an examination attempt.

Please note: There may be local variations in the process. For this reason, it’s very important that you also check the specific guidelines that apply to your degree programme that you’ll find on your study portal. If you’re a student at Aarhus BSS, please check your faculty’s FAQ.

I may have been infected with Covid-19 and am self-quarantining. What should I do?

If you are unable to take a scheduled in-person exam because you are having Covid-19 symptoms or because you have been in close contact with a person who is infected with the virus, follow the procedure described below. It’s important that you take action as soon as possible, and before the exam begins:

1.    Download and fill out AU’s ‘solemn declaration’ form.

2.    Log in to mystudies.au.dk and submit a request to convert your exam to an online exam to studies administration. To do so, fill out the form for applications for dispensations.

3.    Attach a completed solemn declaration statement as documentation.

The university will consider your application and decide whether your exam can be held online instead. Whether you can convert your exam to an online exam depends on what’s practicable and academically sound in your particular case.

If it’s not possible to find alternative solutions and you’ve followed the procedure described above, as a general rule, you will be granted a re-exam. The exam that you skip will not count as an examination attempt.

Please note: There may be local variations in the process. For this reason, it’s very important that you also check the specific guidelines that apply to your degree programme that you’ll find on your study portal. If you’re a student at Aarhus BSS, please check your faculty’s FAQ.

I am in an at-risk group and I’m not comfortable about participating in an exam in person. What should I do?

All in-person exams will be held in compliance with the public health guidelines to prevent the spread of the virus.

If you are an at-risk student and you still feel uncomfortable about taking an in-person exam, the university will consider whether there are grounds to take any additional precautions in connection with your exams, as well as how this could realistically be done in an academically sound way.

This is what you should do:

  • Log in to mystudies.au.dk and apply for a dispensation – no later than fourteen days before the exam is scheduled to take place.
  • Attach a doctor’s certification as documentation.
  • Please note: There may be local variations in the process. For this reason, it’s very important that you also check the specific guidelines that apply to your degree programme that you’ll find on your study portal. If you’re a student at Aarhus BSS, please check your faculty’s FAQ.

I am in close contact with someone in an at-risk group and I’m not comfortable about participating in an exam in person. What should I do?

All in-person exams will be held in compliance with the public health guidelines to prevent the spread of the virus. According to the national public health guidelines, this means that you can participate in the exam on an equal footing with other students.

I am scheduled to participate in an exam, but I can't take it due to involvement in the emergency services, childcare or the like. What do I do?

If you are unable to participate in an exam on an equal footing with other students due to the current Covid-19 restrictions, you will be given an opportunity to take a re-exam. The exam will not count as an extra examination attempt if you can document that restrictions related to Covid-19 s prevented you from participating in the regularly scheduled exam.

You must submit an application for a dispensation. The university will carry out a concrete assessment of your situation, and will take into account relevant circumstances, for example:

  • You are involved in the emergency services (performing critical social functions in connection with the Covid-19 situation). As documentation, you must attach confirmation from your place of employment.
  • If you are the primary caregiver for a child/children who cannot attend school or daycare. As documentation, you must attach a solemn declaration – download the form here.

If you are unable to participate in an exam due to illness, the following questions/answers in the FAQ can help you:

How can my travel affect my exam?

If you travel, you must comply with the Ministry of Foreign Affairs of Denmark’s travel advisories, and you must also comply with any testing or self-quarantine requirements that might be in force when you return to Denmark.

If your travel activity affects your ability to participate in the exam in person, you should be aware that this may have consequences for your exam. It may be possible to find an alternative solution in the event that you are unable to participate in person. This depends on whether a practicable, academically sound solution can be found. Contact your local studies administration office (see contact details at the top of the page). If you are a student at Aarhus BSS, you should check your faculty’s corona FAQ for more information.

How do I avoid cheating on my exams?

AU’s general rules on cheating at exams are the same as always. The university trusts that you as a student want to earn your grades honestly, and we expect you to familiarise yourself with the rules and follow them while taking exams in the new online formats.

Here are some issues you should be particularly aware of.

  • You are allowed to use aids for all written and oral exams unless otherwise indicated in the description of a specific exam. We recommend that you always read the description of the specific exam on your study portal.
  • If you are supposed to write an individual exam paper for your online exam, you are not allowed to collaborate with others during the exam: you have to write the paper yourself. This means that you may not share good advice, tips and tricks with your fellow students. And you may not share your paper with others, or ask others to share theirs with you.
  • If your exam is an oral exam, you will be asked to identify yourself with your AU ID card. You may be asked to pan the room with your webcam to show that no one else is in the room with you. You are allowed to have guests at your exam, but they have to be visible in the background during the exam.

It’s a good idea to read the leaflet Avoid pitfalls at exams or read more on our site about cheating at exams. If you still have any questions about your specific exam, you are welcome to contact your teacher or your local studies administration office.

How should I prepare for my online exam?

Here are some tips for how to prepare for your online exam.

  • Familiarise yourself thoroughly with the exam you are taking. You will find this information on your study portal in the exam schedule for the individual course. 
  • Find out what equipment you need, e.g. a computer, a webcam and a charged mobile phone. Test that the equipment is working well in advance of the exam.
  • Find out what programmes you need for the exam in question, e.g. Zoom, Digital Exam or Wiseflow. Test that the programmes work well in advance of the exam. This also applies if you have to submit your assignment in PDF format. Check that you are able to convert your assignment into the right format.
  • If you need to use Zoom in the exam, read the guidelines on how to use Zoom in exams. For IT security reasons, it is important that you follow the guidelines.
  • Make sure that you know whom to contact and what to do if you experience technical problems during an oral exam.
  • Make sure you know how to avoid cheating on your exams. Be particularly aware that you are not allowed to talk to anyone during an individual exam – not even if you’re taking the exam at home. Read more on AU’s website on cheating at exams or read the leaflet Avoid pitfalls at exams.
  • Ask your teacher before the exam if you are in doubt about anything.

Get more god advice on online oral exams on Studypedia, and check your study portal for up-to-date information.    

What should I do if I experience technical problems in my oral online exam?

If you can’t log on to the chosen exam platform (Zoom) at the beginning of the exam, or if you have technical problems during the exam that make it impossible for you to complete it, you must contact your examiner or IT support immediately. Check your study portal to find out what specific guidelines apply to your degree programme (link below). No matter what, you will not have used an exam attempt if you are unable to complete your exam due to technical difficulties.


You will not be asked to document the technical difficulties. On the other hand, we do recommend that you makes sure that you understand exactly how your online exam will be conducted.

International students coming to AU

Can I travel to Denmark to study at Aarhus University in the spring semester?

From 21 April, international students will be able to travel to Denmark to study. This applies regardless of whether you are an exchange student, a full-degree student or are planning on taking an AU Summer University class.

However, in order to enter the country, you must be travelling from a country that is not classified ‘red’ in the Ministry of Foreign Affairs of Denmark’s travel advisories. Check the overview from the ministry for more information; please note that it is subject to change at short notice. On 21 April, a map will be available on the Ministry of Foreign Affairs of Denmark website.

If you are travelling from a land categorised as ‘orange’, ‘yellow’ or ‘green’, you may enter the country. It’s important that you familiarise yourself with the Danish authorities’ guidelines on the terms and conditions of entry: https://en.coronasmitte.dk/rules-and-regulations/entry-into-denmark 

Please note that Aarhus University is currently only offering a very limited number of in-person classes and exams in the spring semester 2021.

If you have any questions about your visa, AU guidelines or similar, please contact ic@au.dk.

If you have questions about conditions at your degree programme or department, please contact the international coordinator at the relevant faculty:

I have an in-person exam, but I cannot travel to Denmark. What should I do?

All in-person exams will be held in compliance with the public health guidelines to prevent the spread of the virus.

If you cannot travel to Denmark, or you feel uncomfortable about travelling, the university will consider whether there are grounds to take any additional precautions in connection with your exams, as well as how this could realistically be done in an academically sound way. The university will consider the matter in dialogue with the international coordinator at the your faculty, whom you should contact as quickly as possible:

If you are unable to participate in an exam due to a Covid-19-related situation, this will not count as one of your exam attempts.

Can I travel to Denmark to study at Aarhus University in the autumn semester?

Under the authorities’ current guidelines for travel to Denmark, you can travel to Denmark in order to study. However, in order to enter the country, you must be travelling from a country that is not classified ‘red’ in the Ministry of Foreign Affairs of Denmark’s travel advisories. Check the overview from the ministry for more information; please note that it is subject to change at short notice. On 21 April, a map will be available on the Ministry of Foreign Affairs of Denmark website. 

If you are travelling from a land categorised as ‘orange’, ‘yellow’ or ‘green’, you may enter the country. It’s important that you familiarise yourself with the Danish authorities’ guidelines on the terms and conditions of entry: https://en.coronasmitte.dk/rules-and-regulations/entry-into-denmark

At Aarhus University, we are not in a position to predict how the situation will develop, and unfortunately we cannot guarantee that it will be possible for you to travel to Denmark in the autumn. This means that the decision whether to plan on studying at Aarhus University this autumn is up to you.

I’m coming to Aarhus in Spring or Autumn 2021 – what do I need to know?

On the page Corona information for international students we have gathered all the information you need about coming to Denmark and Aarhus University in these special times – including information about entry to Denmark and more.    

I have applied to study a Master’s or Bachelor’s degree from Autumn 2021 – what do I need to know?

On the admission pages for Master’s and Bachelor’s degree programmes we have gathered all information regarding covid19 and admission – including information on student’ residence permit and refund of tuition fee if necessary.

Which safety measures have been taken to limit the spread of Covid-19 at Aarhus University?

At AU all safety measures to limit the spread of Covid-19 are in line with Danish legislation. You can read about the safety measures in this FAQ. Further inquiries may be send to International Director, Ms. Rikke Nielsen at rikkenielsen@au.dk.

Current international full degree students

I am a current international student at AU – can I stay in Denmark?

Yes, you can stay in Denmark and continue your studies at AU. Staying in Denmark may be the best option for you. Travel options are limited, and you risk bringing corona contagion with you if you leave.  

I am an international student at AU currently staying in another country – can I enter Denmark now that the borders are closed?

You can enter if you are a current resident in Denmark.

While the border is closed please bring the following documentation to cross the border:  valid passport, your yellow CPR-card, your Danish residence permit and your residence card (if you are a Non-EU citizen), your EU residence document or personal legitimation with address (if you are an EU citizen).

Stay updated or get more info at coronasmitte.dk

What if my studies are extended, will I have to pay tuition for another semester?

No. Tuition fees corresponding to 30 ECTS credits are paid in advance for each semester until the degree programme has been paid for, regardless of delays relative to the prescribed standard period of study.  

Studying abroad – Spring 2021

I am planning to study abroad in spring 2021. Can I go?

The Ministry of Foreign Affairs advises against all travel worldwide - se more here. Therefore AU recommends that you carefully reconsider your planned exchange stay at this time. By cancelling now, you will be able to plan the upcoming semester at AU instead.  

It is AU’s assessment that the tightened travel restrictions, both in and out of Denmark, are designed to limit travel activity as much as possible.

In light of the travel restrictions, and of conditions in most host countries where healthcare services are stretched to the limit, and where hard lockdowns and border closures frequently occur, it is AU’s assessment that conditions are too uncertain for completing an exchange stay abroad at this time. We understand that it is a disappointment to be unable to proceed with an exchange that you have been planning and looking forward to for so long. Unfortunately the coronavirus is a factor that we cannot change, and your personal safety is our foremost consideration.

 

If you choose not to cancel

If you choose not to cancel, carefully consider the following issues, among others:

  • Your destination country’s entry restrictions and self-isolation rules. These may change with short notice, and may impact semester start
  • If you haven’t already booked a ticket, doing so may be difficult and expensive
  • You risk being stranded abroad if you decide to travel home on short notice
  • You may risk not being able to access healthcare services if your destination country’s healthcare resources are overwhelmed
  • Your travel insurance may not cover corona-related illness
  • Stay in close touch with your host university and follow their recommendations
  • Your host university may cancel your planned exchange on very short notice, which will reduce your options for completing your semester

 

We would like to hear from you, regardless of your decision

Please notify your international coordinator as soon as possible. If you would like to discuss your situation, please do not hesitate to contact us.  

Can I postpone my study abroad to Autumn 2021?

Unfortunately not. An exchange period cannot be postponed to a new academic year.

What if I want to cancel my study abroad in Spring 2021?

Please contact your international coordinator, who will in turn register your cancellation, inform your host university, and advise you regarding course registration at AU.

My study abroad has been cancelled and now I need temporary accomodation, what should I do?

Due to a significant drop in the number of incoming exchange students AU has a limited number of furnished accommodations available. The tenancies are spread throughout the city of Aarhus and span from dormitory rooms to shared apartments and shared houses. If you are interested, please contact AU Housing at housing@au.dk as soon as possible. 

Studying abroad - Autumn 2021

I am planning to study abroad in autumn 2021. Can I go?

It is your decision whether you want to go through with your stay abroad. When you make your decision it is important to pay attention to the following:

How COVID-19 is developing in your host country and the quality of the local health care system.

  • Corona-related changes to your host university’s course offerings or delivery

  • If your host country has imposed travel restrictions or quarantine rules.
  • If it is possible to book a flight in case you want to return home with short notice.
  • If your travel insurance covers your trip including COVID-19-related illness.

We also encourage you to stay updated on host university's recommendations and that you follow the guidelines on their webpage. You can also find information about you host country on the webpage of the Danish Foreign Ministry's travel advice (in Danish).

Should I buy a plane ticket and sublet my home?

Because there is still a risk that your exchange could be cancelled, we don’t recommend that you book your ticket and sublet your home here in Denmark just yet. As far as possible, you should also make sure that any expenses in the host country connected to your exchange, for example housing expenses, can be refunded if your exchange is cancelled.

What if my host university cancels my study abroad? What are my options?

If your host university contacts you because they are not accepting inbound exchange student in the autumn, which means you won’t be able to travel there as planned, please contact your international coordinator to talk about alternatives.     

Can I postpone my exchange until the spring of 2022?

In some cases, it will be possible to postpone study abroad until the spring of 2022. The host university would have to approve the postponement, which would also have to fit into your degree programme at AU without extending your degree completion time. You would also need to find relevant courses at the host university in the spring of 2022 and have them pre-approved by your board of studies.

What if I want to cancel my study abroad in the autumn of 2021?

If you want to cancel from your study abroad in the autumn of 2020, please contact your international coordinator at your faculty.

I’m going on a self-arranged study abroad. What do I need to be aware of?

You need to be aware of the same things as students travelling abroad on an exchange arranged by AU. We, therefore, recommend that you read the answers in this section. AU is not involved in the contact with your host university, so please remember to contact the host university yourself in case you want to cancel your study abroad - this cannot be done by the international coordinator at your faculty.

PhD students

Where do I find more information about travel and entry into Denmark as an international PhD student?

Find targeted information on travel and entry into Denmark for international employees, PhD students and guests at https://ias.au.dk/coronaviruscovid-19/ . You can find additional information on Aarhus University's website for employees at https://medarbejdere.au.dk/corona/til-medarbejdere/

AU IT

Is it safe to use Zoom for classes and exams?

AU has a contract with Zoom through the Danish e-infrastructure Cooperation (DeiC). The agreement includes all of the standard data protection clauses normally found in European contracts.

It’s important that you always use the official AU Zoom account, and you should never provide or receive sensitive personal data or confidential data on Zoom. Never use the free version of Zoom, and do not buy a licence for the standard version from Zoom’s own website.

You can access AU’s Zoom solution by creating a user profile through Blackboard, zoom.au.dk or aarhusuniversity.zoom.us.

Keep your Zoom client up to date.
Zoom is constantly updating their technology to improve IT security. This means it’s important that you update your Zoom client to the latest version whenever an update is released.

Regular security assessments
AU assesses the security of Zoom regularly, and you can read more about the IT security of the Zoom solution AU uses on DeiC’s website (in Danish): www.deic.dk/da/news/2020-04-02/zoomfaq

You can also read more in the news article on medarbejdere.au.dk.

How do I get remote access to the library's databases?

If you need to search for literature in the library's databases, please go to the AU Library website https://library.au.dk/.

You should always log in via WAYF (never NemID, which doesn’t give you remote access to the library’s databases).

If you have any problems accessing the literature after logging in, send an email to Ask the Library (kb@kb.dk).

Good advice on how to keep up with your studies during a pandemic

How do I handle my studies with a lot of online classes?

If you need help structuring your everyday life with increased online learning and online exams, Studypedia has developed some good advice and information for you: studypedia.au.dk/online-studiearbejde/ eller https://studypedia.au.dk/eksamen. The advice is from the full lockdown in the spring of 2020.

You can also find overall tools for how to improve your life as a student at styrkditstudieliv.au.dk.

And of course, you are always welcome to talk to a student counsellor. On your study portal, you can read more about how to contact your local student counsellor.