COVID-19 – Information for students

Have you tested positive for COVID-19?

Fill out and submit AU’s COVID-19 form to notify your local studies administration off

Exam

Some exams will take place on campus in January, and efforts are being made to optimize the conditions for keeping a good distance. Change of location may occur on short notice. Students are adviced to keep themselves updated through Wiseflow/digital exam.

This site is updated on an ongoing basis

Aarhus University is following the guidelines from the Ministry of Higher Education and Science and health authorities. Keep updated here on AU's coronasite about current guidelines e.g. mandatory covid passport and use of face masks when on campus.

See the latest press release from the Ministry of Higher Education and Science on 17 December.

If you have questions about your studies and programme, you should contact your student centre/student services. Questions about admission should be directed to Guidance Centre AU.

Exam

Exams

Aarhus University’s guidelines for conducting exams are in conformity with the Ministry of Higher Education and Science’s guidelines. This means that:

  • The majority of exams taking place in January – both oral and written - will be conducted online.
  • There will be exceptions; in some cases, holding exams online may be inappropriate or impracticable. In such cases, exams will be conducted on site, and there will be an increased focus on measures to prevent infection  Se paragraph about particular focus on on-site exams

You will find exam schedules on your degree programme study portals and in Wiseflow/Digital Exam.

Inability to participate in on-site exams due to infection, symptoms or self-isolation

If you are infected with Covid-19, have Covid-19 symptoms or are self-isolation may not participate in on-site exams. Check the healthcare authorities’ self-isolation guidelines here.

Missing an exam due to Covid-19 will not count as an exam attempt as long as the student is able to provide documentation. The following documentationis required:

  • Students who are infected must present documentation of a positive test result (PCR or rapid test result from authorised test site) taken no more than fourteen days prior to the date of the exam. This documentation must take the form of a printout from sundhed.dk or a Covid passport with a positive result. As a general rule, a positive self-test will not constitute adequate documentation in connection with an application for an exemption. However, if you take a self-test and test positive on the day of the exam, you may not participate in the exam in person. In such cases, you can submit a photo of the self-test result together with a solemn declaration.
  • However, if you are ill with Covid at the time of the exam and more than 14 days have passed since you tested positive, you must submit a doctor’s certificate.
  • If you have Covid symptoms you must submit a solemn declaration - (click the button below to download the form).
  • If you have been directed to self-isolate due to contact (close or otherwise) with infected persons in accordance with the healthcare authorities’ guidelines must also submit a solemn declaration - (click the button below to download the form).

Please note that contact (close or otherwise) does not necessary mean that self-isolation is required.

You should submit documentation along with an application for an exemption; the form is available at mitstudie.au.dk.  

If you are unable to participate in an on-site exam, the following options for sitting your exam are available:

  • Oral exams: You may be offered the option of taking an oral exam online in accordance with applicable rules for online exams, if this option is found to be practicable and academically sound.
  • Written on-site exams with supervision: Such exams may not be replaced by online exams, and you must wait until the next time the on-site exam is offered.
  • Written take-home exams: You may take such exams unless prevented from doing so by symptoms/infection. The relevant faculty’s guidelines for absence from exams due to illness apply to students who are too ill with Covid-19 to take their exam.

Guidelines for students with children who have been sent home from school

If you have children who have been sent home from school due to the Covid situation and are unable to get childcare can contact the studies administration office to discuss their options in relation to the exam(s) this might affect. You must document their situation by submitting a solemn declaration - (click the button below to download).

Information for students who are unable to take an exam due to travel restrictions

If Covid-19-related travel restrictions are introduced or announced which affect your ability to participate in a planned on-site exam, you can apply for an exemption. The travel activity in question must be for academic reasons, and you must submit documentation for the introduced/announced travel restrictions (for example, a page from the Ministry of Foreign Affairs of Denmark website) and documentation of the trip (such as a ticket). A case-by-case assessment of the options the university can offer will be made.

At-risk students

At-risk students may need to take special precautions that make it impossible or difficult for them to participate in on-site exams. Such students may be granted exemptions based on an individual assessment of the specific circumstances. As in connection with other illnesses, at-risk students must be able to provide documentation for their situation, in this case a medical certificate describing the relevant circumstances. See the Danish Health Authority website for more information on the different at-risk groups.

A valid Covid passport is mandatory

A valid Covid passport is a prerequisite for participating in exams with in-person attendance.

  • You must present a Covid passport before entering the exam room when participating in written on-site exams.
  • In connection with all other on-site exams, how Covid passports are to be checked will be decided locally.

If you are unable to present a valid Covid passport on request you may not participate in the exam in question, and will be registered as absent. This absence will count as an exam attempt. There may be isolated cases in which students are exempt from the Covid passport requirements. Information on exemption and how to document it is available at coronasmitte.dk.

If you test positive (are infected), your Covid passport will remain invalid for fourteen days after you test positive. If, according to the health authorities' guidelines, you may end your self-isolation earlier, instead of a Covid passport, please complete a solemn declaration and take it with you. - (click the button below to download the form)

As a general rule, lack of opportunity to get tested at the proper time and limited testing capacity may not be used as excuses for failure to have a valid Covid passport.

Particular focus on on-site exams

On-site exams will be held with particular focus on measures to combat infection. We strongly encourage all of you to show consideration for one another. This means that:

  • Students and staff must wear a face covering. However, you can take your face coverings off when seated during the exam.
  • Covid passports must be presented.
  • Every effort will be made to ensure that maintaining a social distance of two metres is possible. Exam supervisors may ask you to maintain social distancing.
  • There will be a particular focus on good ventilation.
  • Sanitiser must be available.
  • If an exam supervisor, examiner or similar notices that you have visible symptoms, they must ask you to leave.
  • AU staff and students should comply with the healthcare authorities’ general recommendations regarding testing. See Coronasmitte.dk

Re-exam

As a general rule, if the ordinary exam is scheduled to take place in person, the re-exam will take place in person. As a general rule, if the ordinary exam is scheduled to take place online, the re-exam will take place online. There will be exceptions. Check your study portal for more information on exam format.

Symptoms and infection and access to campus

Access to campus and events

Many exams – oral as well as written – will be held online.There will be exceptions; in some cases, holding exams online may be inappropriate or impracticable. See more under guidelines for classes and exams

Through the end of January, teaching will take place in assigned teams or groups.

See also the guidelines that apply to meetings and social events. The same guidelines applies for student association events.

All visitors to AU’s campuses must be able to present a valid Covid passport, wear face mask or face covering while moving around indoors and comply with the general public health guidelines for the prevention of infection.

If you are not sure about any of AU’s guidelines, please consult your study portal for updates.

Symptoms and infection

  • Employees and students should not come to campus if they feel ill and/or have mild symptoms of Covid-19.
  • We urge students who test positive for Covid-19 to inform the studies administration office by filling out and submitting the  AU’s coronavirus form 
  • Registering cases will enable the university to assist the Danish Patient Safety Authority in contact tracing and in handling larger outbreaks. Aarhus University respects and protects the confidentiality of your data.
  • AU encourages students and employees to use the official contact tracing app smitte|stop, which can assist with contact tracing in the event of an outbreak.

Please note that you must apply for an exemption if it affects you exams

Close contact or other contact to an infected person

If you are a close contact or have been in contacted with an infected person, you must follow the healthcare authorities guidelines.

Covid passport guidelines

All students, staff and visitors to AU must be able to present a valid Covid passport on campus, as required under the public health authorities’ guidelines.

Get more information at coronasmitte.dk if you are unsure whether your Covid passport is valid, who is exempt from the Covid passport mandate and how to document your Covid passport.

Random checks carried will be out by the university’s employees or an external security company.

As a host, you are responsible for informing your visitors about the Covid passport guidelines.

To comply with the public health authorities’ guidelines on Covid passports and to ensure a safe environment for work and study for all, students, employees, guests and others with an affiliation with AU be asked to leave campus if they are unable to present a valid Covid passport.

Mandatory face masks and face coverings

  • While on campus, students, employees and others must wear face masks or face coverings when moving around indoors. For example, this applies in canteens, in hallways and in other communal areas.
  • You can take off your face covering when seated in a space where maintaining social distancing is possible
  • Teachers, speakers and students normally do not need to wear a face covering in teaching and exam situations. However, see separate guidelines on preventing infection in connection with exams.
  • Face coverings should be used in practical/experimental teaching situations in which it is not possible to comply with the social distancing requirement at all times. In these contexts, students must follow the specific guidelines for the teaching situation in question.  
  • According to the Danish Health Authority, some groups of people may be exempted from the face covering requirement, for example if they have respiratory problems. Read more here to find out if this applies to you.

Students should contact their local studies administration office with any questions about the guidelines.

Prevent infection on campus

To limit the risk of infection, you must have a valid Covid passport from 29 November when visiting campus. Furthermore you must comply with AU’s general guidelines for behaviour as well as any instructions printed on posters, on the floor or elsewhere in the buildings you enter. AU’s guidelines are in full compliance with the health authorities' general advice on the prevention of infection. Please make sure you:

  • Sanitise your spot before leaving a room (for example, armrests, table and other contact surfaces).
  • Wash or sanitise your hands frequently.
  • Air out the room frequently – and always during breaks. Create as much air flow as possible when airing out.
  • Stay home if you have symptoms, and get tested.
  • If you have not achieved immunity via vaccination or previous infection, you must get tested regularly in connection with visits to campus.

Classes

Classes

Classes at Aarhus University must take place in accordance with the following guidelines form the Ministry of Higher Education and Science. These guidelines will apply through 31 January.

Through the end of January, teaching must take place in assigned teams or groups.

Depending on the situation, if you are unable to attend classes due to Covid-19 infection, you can apply for help through AU's academic assistant scheme.

In the event that the academic assistant scheme is not an option, contact your local studies administration office to find out how your absence due to Covid-19 will affect you academically.

If one or more classes are sent home due to Covid-19, teaching will take place online to the extent this is feasible.

We are currently assuming that Danish universities will be allowed to offer classes in person this semester. We will inform you of the updated guidelines and recommendations that will apply from 1 February as soon as possible.

International students coming to AU

International students at AU

Whether you are required to test and/or self-isolate upon your arrival in Denmark depends on the country you arrive from and whether you are fully vaccinated or previously infected.

The Danish travel restrictions may change before you arrive or during your stay. Please keep yourself updated using the travel guide and by reading the information on: https://en.coronasmitte.dk/travel-rules/covidtravelrules Here you can see what restrictions that apply from all countries in the world.

International students with a permanent residence in countries with COVID-19 variants of concern must have a worthy purpose to travel to Denmark and a test before entry.

Please also see further information for international students coming to AU.

If you have questions regarding visa, restrictions on campus ect. you are welcome to contact us at ic@au.dk 

If you are an exchange student you are also welcome to contact your international coordinator at AU:

Study abroad

In the spring 2022 semester, some partner universities may still not be accepting international students in connection with exchange or study abroad programmes.

Whether or not to go through with a planned period of study abroad is still your own decision. When making you decision, it’s important that you are aware of any changes in your host university’s course offerings and teaching formats due to Covid-19, your host country’s public health restrictions and your insurance coverage in regard to medical evacuation/trip interruption and illness.

Postponing a period of study abroad from the spring semester to the following autumn semester is unfortunately not possible, as a period of study abroad can’t be postponed from one academic year to the next. 

If you want to cancel your study abroad, or if your study abroad is cancelled by the host university, you should contact your international coordinator without delay so that you can register for courses at AU.

PhD students

Where do I find more information about travel and entry into Denmark as an international PhD student?

Find targeted information on travel and entry into Denmark for international employees, PhD students and guests at https://ias.au.dk/coronaviruscovid-19/ . You can find additional information on Aarhus University's website for employees at https://medarbejdere.au.dk/corona/til-medarbejdere/