All PhD students are highly recommended to work remotely wherever possible. PhD students may come to campus if they need to do so to work on their research projects. PhD students should discuss their situation and needs with their supervisor or manager.
PhD students who have questions about their situation should take this up with their graduate school. For further information, see the general
AU has decided on a joint procedure for handling the challenges you as a PhD student are facing in relation to completing your PhD project as a direct consequence of COVID-19, including the physical lockdown of AU.
The joint procedure is based on the political agreements on the phased reopening of the country, in addition to the Circular on the agreement on the possibility of extending temporary employment contracts, as a consequence of delays occurring in connection with COVID-19 (in Danish)
The objective of the procedure is to ensure a common point of departure for all PhD students at AU, while at the same time granting the individual graduate school the flexibility to handle the challenges in individual students’ PhD projects in the most appropriate way.
Your application for extension will be processed on the basis of an individual, specific assessment. The assessment will be carried out by the graduate school management at your graduate school on the basis of the school's guidelines. The graduate school management will make the final decision in the case.
The joint procedure applies to PhD students whose progress has been directly affected by COVID-19:
You can apply for an extension if your PhD project has been delayed as a direct consequence of COVID-19, including the periods when AU’s campuses have been shut down.
It is possible to apply for an extension of your PhD project more than one time if the situation on the background of which you applied last time has changed.
Funding is not a prerequisite for applying for an extension. Your application will be assessed on an individual basis, and the head of the graduate school will make a decision in the case.
To apply for an extension of your PhD programme, see the websites of the individual graduate schools:
In the month of January, most PhD defences will be converted to online formats. However, there may be exceptions; in some cases, considerations of content and quality may speak in favour of in-person defences. Please, contact your graduate school for more information.
Aarhus University is adhering to the authorities’ guidelines for travel to Denmark: https://coronasmitte.dk/en/entry-into-denmark as well as the Ministry of Foreign Affairs of Denmark’s travel guidelines. The guidelines are continually being updated, in response to developments in the pandemic and updates to travel restrictions.
We ask all employees to comply with the Ministry of Foreign Affairs of Denmark’s advice to travellers to exercise extra vigilance, stay informed and follow all Covid-19 travel guidance from the Ministry of Foreign Affairs.
For information targeted the university's international staff, please visit the following website: Coronavirus/covid-19 information for international staff at AU.
If you were given an insurance card from Aarhus University before the start of your stay abroad, you can find information on the current rules on the Staff website about Trips and stays abroad.
The corona page for international academic staff (IAS) has answers to a number of questions about entry into and residence in Denmark in relation to the corona situation. See Coronavirus/covid-19 information for international staff at AU