Guidelines for student association events

 

Please note that no student events or activities organised by student associations may take place at any of AU’s locations through 17 January 2021.

No social events may be held at least until 28 February 2021.


When it again becomes possible to host student events and activities organised by student associations at Aarhus University, they must take place in a safe manner and in compliance with the following:

  • The current ban on parties on campus will remain in force.
  • Students may only use AU facilities for student association events by agreement with the head of building services at the faculty in question (unless a different contact person has been selected). All events must comply with this event checklist. Checklist for holding student-organised events:
    • Guidelines on social distancing and hygiene must be adhered to.
    • A representative from the student association who is responsible for ensuring that guidelines are adhered to must be present at all events. This student representative also has a responsibility to shut down the event if it is not possible for participants to adhere to the guidelines.
    • A maximum of 50 participants is allowed, and events must primarily be seated.
    • Events without alcohol must end by 20:00.
    • Events with alcohol may only be held from 14:00 - 18:00 on Fridays, and no hard liquor may be served. Beer, wine, cider and the like are permitted.
    • There must be guest lists for all events.

  • The faculty in question is responsible for deciding whether a particular event may be held, and whether it is possible to provide an appropriate location.
  • In addition to the guidelines in the checklist, we generally recommend that students:
    • Limit the size of events
    • Limit participants to individual classes/year groups/degree programmes.

  • Student associations may hold board meetings, planning meetings and the like in their own meeting room without applying for permission from the faculty, as long as the guidelines for social distancing, hygiene and limits on room capacity are adhered to.

 

Guidelines for behaviour on campus must be adhered to. Read the guidelines here.