Rules regarding offices, meeting rooms and communal spaces

General guidelines on behaviour and access to the university’s campuses

  • Employees must work from home insofar as this is possible and appropriate given the nature of the work - at least up until 2 January 2021. Research activities and administrative support functions may still be performed on campus, if physical attendance is important for the performance of the particular task. When considering whether working from home is appropriate, aspects such as specific task performance, psychological well-being and organisational cohesion can be taken into consideration. If you are in doubt, you should discuss how best to organise your work with your immediate supervisor.

  • If you have questions about the possibility of working from home, please discuss your situation with your immediate supervisor. Local management is responsible for determining the extent to which physical attendance at the university is appropriate based on an assessment of, for example, the physical environment, the nature of the work or other factors that may influence where tasks are performed by the individual employee.

Guidance regarding illness and at-risk groups

  • Employees should not come to work on campus if they feel at all ill and/or have symptoms of COVID-19, even mild ones. Employees and students who have COVID-19 symptoms should remain at home until they have been without symptoms for 48 hours. Discuss your situation with your immediate supervisor.
  • Employees in a high-risk group should discuss their situation with their immediate supervisor, who will make a concrete assessment of what steps should be taken.

Distancing requirements in offices, meeting rooms, lunchrooms and other communal spaces

  • A minimum distance of one metre should always be maintained between employees.
  • However, as a general rule, a minimum distance of two metres should be maintained in situations in which there is increased risk of infection through respiratory droplets, or where additional precautionary measures are advisable out of an abundance of caution. For example, this applies to activities involving physical exertion and in enclosed spaces with poor ventilation and so on.
  • The distance between seated persons should be measured from the centres of their chair seats.
    • In offices, meeting rooms, lunchrooms and other communal spaces, there must always be a distance of at least one metre between seated persons.
    • In the case of closed spaces with poor ventilation, there must be a distance of at least two metres between seated persons. 
  • After using meeting rooms and communal spaces, employees must ensure that these spaces are aired out, and that contact surfaces are cleaned or disinfected.
  • Only one person at a time may use smaller communal spaces, for example kitchenettes, copy rooms and so on.
  • If it is not possible to comply with the distance requirements, work must be organised so as to ensure the required distance between the employees, for example by having fewer employees in each office or by having them take turns working on campus.
  • Rooms should be aired out regularly, particularly in offices with multiple occupants.