Travel and stays abroad

The following national guidelines for travel to Denmark apply to all work-related travel: https://coronasmitte.dk/en/entry-into-denmark as well as the Ministry of Foreign Affairs of Denmark’s travel guidelines.

We ask all employees to comply with the Ministry of Foreign Affairs of Denmark’s advice to travellers to exercise extra vigilance, stay informed and follow all COVID-19 travel guidance from the Ministry of Foreign Affairs.

Information for the university’s international employees is available here: Coronavirus/covid-19 information for international staff at AU

Business travel and work-related stays abroad

Business trips to and work-related stays in countries on the Ministry of Foreign Affairs list of open countries and regions (green and yellow) are permitted. 

The decision as to whether to allow a work-related stay in or business travel to an ‘orange’ or ‘red’ country/area is the responsibility of the head of department/school in accordance with applicable government guidelines.

Check the Ministry of Foreign Affairs of Denmark’s website for the latest updates. 

If you as an employee travels to a country/region that is 'red', 'orange' or ‘yellow’ due to COVID-19, you must follow the health authorities' requirements for self-isolation and testing after your return to Denmark before you can return to campus. Guidelines for testing and self-isolation when returning to Denmark Participants in on-campus events must be able to present documentation on request.

Non-essential travel

Under normal circumstances, where staff and students travel on holiday is not a matter of interest to AU as an employer and educational institution. However, AU has an obligation to provide a safe, secure environment for work and study to everyone at the university.

If you as an employee take a non-essential trip to a country/region that is 'red', 'orange' or ‘yellow’ due to Covid-19, you must follow the health authorities' requirements for self-isolation for 10 days after your return to Denmark before you can return to campus. Guidelines for testing and self-isolation when returning to Denmark Participants in on-campus events must be able to present documentation on request. You should be aware of the following in connection with self-isolation or infection:

  • As a general rule, in the case of employees, the fourteen-day self-quarantine will be without pay, unless you are able to work from home during this period, by agreement with your manager.
  • If you contract the coronavirus/COVID-19 as a result of your holiday, this may be considered self-inflicted illness. In this situation, absence from work due to illness will be considered lawful as a general rule, but you will not be entitled to pay while you are ill.

Read more at www.medst.dk

Insurance

During official trips, AU employees are covered by the travel insurance policy for Danish government employees (Statens Tjenesterejseforsikring) which is administered by the insurance company Europæiske. Find out about insurance coverage on Europæiske’s website

If you do not return to Denmark
In the event that your manager directs you to return to Denmark and you choose not to comply with management’s instructions to end your official trip and return to Denmark immediately (or as soon as possible), your trip will be reclassified as a private trip from the time at which it would have been possible for you to travel back to Denmark. All expenses relating to the rest of your stay will subsequently be considered private expenses, and you will no longer be covered by the travel insurance policy for Danish government employees on official trips. This means that it is your responsibility to take out private travel insurance.

If you travel to your home country 
If you travel to your home country (other than Denmark) with your management’s approval because of COVID-19 and work from home (from your home country), this will be considered a private trip and not an official trip. This means that you will not be covered by the university’s travel insurance policy during your trip. We recommend that you take out your own insurance. You must also contact the IT support team at AU to get help in accessing Aarhus University's systems in a secure manner.    

If you have specific questions in relation to the travel insurance and you cannot find the answers on Europæiske’s website, please contact Anja Sandholt Hald asa@au.dk

Social security

Udbetaling Danmark – the Public Benefits Administration and the Danish Ministry of Employment have ruled that employees retain their your Danish social security, even when working remotely from their home to a much greater extent that usual for a period of time. Therefore, it is not necessary to apply for special agreements pursuant to Article 16 to confirm which country covers your social security. You retain your Danish social security regardless of how much you work from home in the period in which the government has sent public employees home and advised private companies to send employees home who can work from home. Therefore, the point of departure is that your social security in Denmark remains unchanged throughout this extraordinary period in which you are working from home to comply with recommendations from the government.

If, during this extraordinary period, you have an A1 certificate under Article 13 or an Øresund agreement that is about to expire and you have to apply for an extension, you should apply with the same percentage distribution as agreed for normal circumstances. This means that you do not have to change your percentage distribution because you are now in a 100%-at-home period. Just apply in the normal manner and disregard this extraordinary situation in which you are working much more in your country of residence.