Information for the teaching staff at the faculty of Arts in connection with Covid-19

- The page will be updated regularly -

Handling of infection among students

Exams

Preparing for the 20/21 winter exams

23 October 2020

The R number for COVID-19 in Denmark at the moment allows us to expect that this winter’s exams can be conducted on campus. However, the situation may change rapidly, resulting in the entire or partial lockdown of educational institutions. So we also need to make adequate preparations enabling us to conduct these exams in a manner which does not involve coming to the campus in person. We must also expect that some students and teachers will be unable to come to campus in person during the exam period, even though they are not ill.  

As a result, at the end of October the four boards of studies will be discussing the recommendations of the degree programme boards with regard to how on-site exams (including oral exams) can be conducted virtually in an academically responsible manner. 

23-30 October: The boards of studies submit emergency academic regulations to the Dean’s Office for approval. 

2 November: The vice-dean approves the emergency academic regulations. 

End of October/early November: The Degree Programme Committee (UFU) adopts common AU guidelines for conducting winter exams in a safe and healthy manner, including opportunities to take exams for students in quarantine and at-risk groups. Teachers and students will be informed of these guidelines as soon as possible. 

9 November: The specific descriptions of virtual exams will be published in the course catalogue, and the teachers explain these descriptions to the students.

Teaching

Guidelines for courses with physical attendance

28 October 2020

Guidelines in connection with teaching and exam activities on degree programmes that have been given the opportunity to complete courses and exams with physical attendance.

 

PowerPoint slides for use in connection with the teaching: 

Practicla guidelines for teaching in the autumn semester 20

28 October 2020

Please note the following practical guidelines when teaching students face to face.

Disinfecting classrooms/lecture theatres

All our classrooms and lecture theatres are cleaned once a day, but teachers and students are responsible for disinfecting the rooms before they leave. Teachers are responsible for starting the disinfection process. So when you finish teaching, please take the following steps:

  • Start by disinfecting your hands before touching the disinfection equipment. Disinfection spray and disinfection equipment for the tables will be available in the room.    
  • Disinfect the tables and chairs (not fabric surfaces) that you have used yourself. Remember to disinfect all points of contact (edges of tables, underneath tables, armrests etc.) Use the disinfectant for all surfaces (the spray bottle). Leave the surface moist but not wet.
  • Tell the students to disinfect their tables and chairs in the same way.
  • Make sure that all other points of contact are disinfected (handrails, door handles, light switches etc.). You can either do this yourself, or ask the students to do it.
  • Leave the room tidy – do not leave any rubbish, paper etc. on the tables (tables are points of contact, too).
  • Contact Building Services, Arts if there is not enough disinfectant in the room.

Social distancing in classrooms

All our classrooms and lecture theatres have been measured, with the maximum capacity being adjusted to allow for social distancing requirements.

There is a note on each door stating the maximum number of people allowed in the room one metre apart.

Roughly speaking, one student should sit at each table.

Teachers should keep at least two metres away from the front row of students (measured from nose to nose).  

If there are too many students in the room or people are sitting too close together, you must stop the teaching. If this happens, please inform your head of department and director of studies.

Face coverings

The university is monitoring the recommendations issued by the health authorities.

Discussing the guidelines with the students

When you present the guidelines for social distancing and hygiene in classrooms and lecture theatres, you are welcome to use the following PowerPoint slides:

Streaming the teaching in connection with blended learning

Please use Zoom to stream your teaching to students who are not present in person. You will need to create a Zoom session in Blackboard before the teaching starts. The students will then be able to access the link and follow the teaching.

The faculty has purchased 100 mobile cameras that can be used for streaming. These are Zoom Q2n-4K cameras. The built-in microphone is two directional, which means that both the teacher’s voice and questions by the students can all be heard.

You can find instructions on how to connect the camera on this site.

There is also a video to show you how the cameras work.

  • In Emdrup the cameras have been distributed in the classrooms. Other parts of the university operate a lending scheme, which means that you will have to collect and return a camera for each specific teaching session.
  • In the Nobel Park, please book cameras by writing to nobel.udlaan.arts@au.dk. Cameras can be collected by the staircase opposite the cafeteria in building 1482. Office opening hours: Monday-Thursday at 08:00-17:00, and Friday at 08:00-15:00.  
  • Moesgaard, Kasernen and Katrinebjerg: information about borrowing cameras will be issued by the departments concerned.

What should I do if a student has tested positive?

Students who have tested positive for COVID-19 are encouraged to notify the Studies Administration Office by filling out a special COVID-19 form.

The faculty has set up an emergency response group to handle any cases among the students. If any of your students test positive for COVID-19, you will be informed by the emergency response group. This may mean that your next teaching session will be moved to a different room because the classroom will have to be cleaned thoroughly.

The emergency response team will decide whether any additional steps should be taken (sending students home, switching to online teaching, or locking down certain rooms). You will be informed about any additional steps as soon as possible.

How much do the students know about this?

On 31 August all the students at the Faculty of Arts received an email about the autumn teaching from the Studies Administration Office, containing information about our shared responsibility for disinfecting rooms and how to behave on campus.

Division into classes

7 September 2020

Due to the current coronavirus restrictions, it will not be possible for students to apply to change or swap classes in autumn 2020.

Help for students who are unable to meet on campus due to Covid-19

7 September 2020

Students that aren’t able to come to campus due to a situation that’s directly related to the coronavirus can apply for an academic assistant who will help keep up with the coursework.

An academic assistant is a fellow AU student who can help by taking notes, as well as making video or audio recordings of lectures, lessons and other course activities.

This makes it possible for students who are forced to stay at home to keep up with the teaching.

Find more information about the academic assistant programme at AU

Online/remote teaching

3 April 2020

Here, we have gathered links to pages with information and guidance on how you can change the traditional classroom teaching to other learning formats and forms of teaching.

Streaming of teaching - How to do it

3 April 2020

The Faculty have bought 100 mobile cameras, for use in blended learning for students not present in the classroom.

The stream runs through Zoom. Before the teaching starts you to make a Zoom-meeting in Blackboard or via the Zoom website. The cameras used for streaming to the students at home are a called Q2n-4k and it has a built in microphone that can pick up sound from the front and the back. In this way the students at home will be able to hear the teacher and the questions from students in the classroom.

To learn how to setup the camera you can either use the written guide or watch the instruction vide.

Written guide with pictures.

Video guide (only in danish).

In Emdrup the cameras has been distributed out into the different classrooms. In the other campus areas in Aarhus there are various way of borrowing the cameras for your teaching. 

In the nobelpark you need to write to nobel.udlaan.arts@au.dk to book a camera. You can pickup the camera "the cage" - at the stairs above the cafeteria in building 1482. This is also where you need to deliver it back once your teaching is done. It is open Monday-Thursday from 8.00-17.00 and Fridays from 8.00-15.00

Information about borrowing cameras at Moesgaard, Kasernen and Katrinebjerg will be sent to you via email.

Overview of capacity in classrooms with regard to the requirement for a distance of 1 metre

29 September 2020

Lecture participation in the autumn 2020

7 September 2020

Since the autumn classes are affected by the risk of quarantine for both students and teaching staff, it has been decided that the attendance requirement in connection with classroom participation does not apply in the autumn of 2020.

Instead, students must meet the requirements for classroom participation by taking part in the activities set by you cf. the curriculum. You must inform your studetns about how to meet the requirement for participation at the start of the course.

Need help?

Arts IT

If you experience technical problems in Zoom, such as the problem with login or problems with sound or picture, please contact Arts IT at 8715 0911.

Study Centre Arts

If you have any questions about your exam, or if you are in doubt as to whether your form of examination has changed, you can write to the Study Centre Arts.

Acute questions

If you experience any acute problems in connection with your online exam, please call your exam team. You can find their telephone number in the Digital exam system.