- The page will be updated regularly -
15 June 2021
12 January 2021
Examiners and any external examiners will be notified directly about how they should behave in connection with an exam with physical attendance.
Students are informed in a email sent via Digital exam the week before the exam.
If you, as an examiner, need to be in self-isolation during the exam period, you must notify UVAEKA as soon as possible. If it is possible to convert the exam into an online exam, we will inform the students that their exam will be taking place online. In cases where it is academically assessed that the exam cannot be put online without further changes, the exam cannot be converted into an online exam and the students will need to take the re-examination without using an examination attempt.
It is possible for co-examiners to participate virtually if they are in self-isolation.
Students who are infected with Covid-19 or are in self-isolation as a result of suspicion of infection and cannot turn up for an exam, will have the opportunity to be registered for the re-examination without using the attempt at the ordinary exam.
They will find information on the study portal page with Corona information for students at the faculty of Arts.
27 April 2021
As a general rule, exams in the summer 2021 are held online.
If an exam normally requires physical attendance, there are three options:
If the exam form has been changed, you can also find the emergency academic regulations in the list.
Please note that the changes apply to all exams during the exam period summer 2021, including re-examinations
16 December 2020
Examiners are responsible for creating exams (in the form of a meeting) in Zoom and then sharing the links with UVAEKA, who will upload them to the Digital Exams system.
You must also state a phone number on which you can be contacted if there is a systems breakdown. If you do not want to state your (private) cellphone number, you can redirect calls to your AU landline – see guidelines
The examiner, co-examiner and student(s) all access the virtual exam room via the link in the Digital Exams system.
Guides - oral exams in Zoom and Black board:
More information:
You must install both Zoom and Skype for Business on your computer/tablet before the exam. The exam will normally take place in Zoom. But if there is a systems breakdown, Skype for Business can be used as a backup. So it is vital that you have installed both platforms on your computer/tablet.
What must the examiner do?
If, during a group exam, system failure occurs with one of the group's members and it is not possible to restore the connection (see instructions above), the exam is terminated for all members of the group. The examiner will then contact the group members to schedule a new time for the exam.
An exam can only be conducted if both your and the student’s computer/tablet have access to a video connection via a webcam.
The examiner can ask that students identify themselves with their student ID card (or another valid photo ID) before the exam starts.
If the student has invited anyone else to attend the exam, they must be visible in the background throughout the entire exam. You may decide to start by asking for a 360-degree panorama of the room with the student’s webcam to ensure that:
Aarhus University recommends that groups comply with the guidelines issued by the health authorities and keep their distance by taking part in exams separately using their own computers/tablets. The examiner is not responsible for ensuring that students comply with the university’s recommendations.
Audio and/or video recordings of oral online exams are not permitted, unless they are part of the exam process (cf. section 4 subsection (5) of the Danish Examination Order).
If you discover that audio or video recordings of the exam are being made, you must ask the student to stop doing this. If students fail to comply with this request, you must terminate the exam without an assessment, and this will be regarded as a failed attempt to pass the exam in question.
If the examiner and co-examiner discover that a student has brought aids which are not permitted with them, or infringed against the guidelines relating to cheating in exams in any other way, they must inform the student after the exam that a report regarding possible cheating will be submitted. The grade should be discussed in normal fashion, but it should not be announced. The normal procedures for reporting any suspected cheating at exams should be observed.
From May 2021 Centre for Educational Development offers courses in the online exam.
See which courses we offer here.
You can also:
The staff responsible for administering exams will discuss the number of exams per day and the number of exam days with each examiner.
19 March 2021
The Danish Agency for Science and Higher Education have at the end of March 2020 clarified, that the Covid-19 pandemic does not as such constitute an exceptional circumstance.
However, in certain cases it will be possible to apply for an exemption related to the Covid-19 pandemic.
If the Covid-19 pandemic prevents a student from working on a Master's thesis, the student must - in collaboration with the supervisor - check whether an adaption of for example, theory or method, alternative literature, or changes in the work plan can make it possible to submit the thesis by the deadline.
If you assess that such adjustments will require extra time, the student can apply for a dispensation to postpone the submission deadline.
As documentation, the student and the supervisor must complete a ‘Confirmation by supervisor’. In the confirmation, it must be clearly stated, how the academic obstacles are linked to the examination attempt the student is working on, and how the extra time for which the student applies will compensate for the time required for the reorganisation.
If an exemption is granted, the postponement of the deadline for submission will be based on the length of time the supervisor assesses, that it takes to get the adjustment in place, but not necessarily be identical to this.
If it is assessed, that it is not possible to adapt the thesis in such a way, that the student can continue to work, and the student's Master's thesis process has been completely or partially stalled because of a lack of access to data, informants, laboratories, sources or central literature, the student may apply for an exemption to postpone submission deadline.
As documentation, the student and the supervisor must complete a ‘Confirmation by supervisor’. In the confirmation, it must be clearly stated what it is, that prevents the student from continuing the work. At the same time, it must be clearly stated how the academic obstacles are linked to the examination attempt the student is working on, and how the extra time for which the student applies will compensate for the problems.
If an exemption is granted, the postponement of the deadline for submission will be based on the length of time the supervisor assesses that the student will be prevented from working, but not necessarily be identical to this.
As it is quite normal for access to literature to be limited because books are on loan, or because there is a queue to borrow them, it must be reimbursed that any lack of access is due solely to the lockdown of the libraries. The supervisor must confirm that the works in question are vital for the thesis and that he/she cannot help the student to gain access.
* If you need to use the signature feature, you must open the document in Adobe. If this does not happen automatically, and you cannot switch to Adobe immediately, you can save the document, right-click the saved document, select 'Open with' and select Adobe.
If you experience technical problems in Zoom, such as the problem with login or problems with sound or picture, please contact Arts IT at 8715 0911.
If you have any questions about your exam, or if you are in doubt as to whether your form of examination has changed, you can write to the Study Centre Arts.
If you experience any acute problems in connection with your online exam, please call your exam team. You can find their telephone number in the Digital exam system.