- The page will be updated regularly -
May 26 2020
Guidelines in connection with teaching and exam activities on degree programmes that have been given the opportunity to complete courses and exams with physical attendance.
June 3 2020
The Faculty of Arts is now working on the specific and practical organisation of the teaching in the autumn of 2020. For the time being, the teaching activities of the autumn have been limited by a distance of 1 metre, which means that there may be half as many people in the class rooms as usual. We need to be able to return to on-site campus teaching at short notice if the distance requirement is lifted, and this is why we are keeping the timetables that have already been planned.
Heads of departments, teaching staff, the degree programme boards and boards of studies are involved in the practical organisation of the teaching. The primary task of the boards is collect informative experiences from the conversion of teaching into digital forms in Spring 2020. The departments’ assignment is to organise and communicate to students how the teaching will actually be conducted in Autumn 2020. It is essential that the boards and the departments cooperate on the assignment. This means that there will be close collaboration and ongoing coordination between the teaching staff and the Department and the Board of Studies in the rest of June until mid-August
Below you can find the material sent to the heads of department, chairs of the degree programme boards (UNs) and chairs of the boards of studies by the Vice-dean.
Here, we have gathered links to pages with information and guidance on how you can change the traditional classroom teaching to other learning formats and forms of teaching.
You can now collect and return books and journals at Royal Danish Library
The libraries are closed, but it is still possible to use digital materials and get help with literature searches, reference management etc.
In order to support researchers and students in the best possible way, Royal Danish Library has intensified the purchase of e-books. If you need an e-book, please write an email to kb@kb.dk, and the library will try to obtain access quickly. Unfortunately, it is not possible to purchase Danish e-books.
Subject to agreement with the rightholders, the Royal Danish Library has opened for free online access for everyone to media stream. There is access to 67 newspapers published in the period 1921-2002. This corresponds to more than six million newspaper pages.
The Copydan text & Node has, based on the COVID-19 situation, made a statement that allows teaching staff at universities and university colleges to make digital copies of Danish publications that are no longer in the trade an make them available in connection with teaching. The declaration is valid until the summer holidays.
Staff and students at universities are challenged during the Covid-19 lockdown in connection with final exams, thesis or research assignments. All university libraries are still closed, but to support in these difficult times, the Royal Danish Library has opened a special service for requesting physical materials.
May 26 2020
Guidelines in connection with teaching and exam activities on degree programmes that have been given the opportunity to complete courses and exams with physical attendance.
(Check the exam schedules to se if an exam is being held online or with a physical presence)
12 June 2020
Examiners are responsible for creating exams (in the form of a meeting) in Zoom and then sharing the links with UVAEKA, who will upload them to the Digital Exams system.
You must also state a phone number on which you can be contacted if there is a systems breakdown. If you do not want to state your (private) cellphone number, you can redirect calls to your AU landline – see guidelines
The examiner, co-examiner and student(s) all access the virtual exam room via the link in the Digital Exams system.
Guides - oral exams in Zoom and Black board:
More information:
You must instal both Zoom and Skype for Business on your computer/tablet before the exam. The exam will normally take place in Zoom. But if there is a systems breakdown, Skype for Business can be used as a backup. So it is vital that you have installed both platforms on your computer/tablet.
What must the examiner do?
If, during a group exam, system failure occurs with one of the group's members and it is not possible to restore the connection (see instructions above), the exam is terminated for all members of the group. The examiner will then contact the group members to schedule a new time for the exam.
An exam can only be conducted if both your and the student’s computer/tablet have access to a video connection via a webcam.
The examiner can ask that students identify themselves with their student ID card (or another valid photo ID) before the exam starts.
If the student has invited anyone else to attend the exam, they must be visible in the background throughout the entire exam. You may decide to start by asking for a 360-degree panorama of the room with the student’s webcam to ensure that:
Aarhus University recommends that groups comply with the guidelines issued by the health authorities and keep their distance by taking part in exams separately using their own computers/tablets. The examiner is not responsible for ensuring that students comply with the university’s recommendations.
Audio and/or video recordings of oral online exams are not permitted, unless they are part of the exam process (cf. section 4 subsection (5) of the Danish Examination Order).
If you discover that audio or video recordings of the exam are being made, you must ask the student to stop doing this. If students fail to comply with this request, you must terminate the exam without an assessment, and this will be regarded as a failed attempt to pass the exam in question.
If the examiner and co-examiner discover that a student has brought aids which are not permitted with them, or infringed against the guidelines relating to cheating in exams in any other way, they must inform the student after the exam that a report regarding possible cheating will be submitted. The grade should be discussed in normal fashion, but it should not be announced. The normal procedures for reporting any suspected cheating at exams should be observed.
This is where you will find:
As examiner you can get persmission to conduct online exams from your offices. Please contact your supervisor. Unfortunately, due to the the maximum number of staff that can be on campus at any given time, this possibility cannot be extended to internal co-examiners.
The staff responsible for administering exams will discuss the number of exams per day and the number of exam days with each examiner. As a general rule, all exams will be conducted between the hours of 08:00 and 16:00.
The date of assessment will be shown in the updated exam timetables on the study portal.
1 May 2020
At Easter this year, students and staff received an email from the pro-rector stating that she had asked the boards of studies to change this summer’s exams so they can be conducted without requiring students and staff to attend in person. Written home assignments, portfolios and theses can be done without attending in person, so they will not be affected.
The format of exams that normally require physical presence (oral exams, on-site exams and exams that involve social or practical interaction) has been changed. There are two different kinds of changes: a practical change making it possible to conduct oral exams via Zoom; and a change which alters the description/form of the exam concerned. Any changes in the description/form of an exam are described in emergency academic regulations.
If your exam has been changed so it can be conducted via Zoom, the course description in the course catalogue will be unchanged. Students can find the dates of their exams in the exam timetable.
If emergency academic regulations apply to an exam, this will be shown in the course catalogue. The title of the course and the text in the course catalogue will reveal any changes. The description of the purpose and academic objectives of the course have not been changed. Only the description/form of the exam has been changed.
In the summer 2020 re-examinations which normally requires physical attendance (oral exams, on-site exams and exams that involve social or practical interaction) will be changed to ensure that it can be conducted without requiring students and staff to attend in person.
Unfortunately, the information about the specific changes is not available yet. We will update the exam time tables by 16 June* at the latest and encourage you to keep yourself informed in the exam time table.
*In order to ensure a good decision-making process in the responsible board of studies, it has been necessary to change the previously announced dates (15 and 29 May).
Both students and teachers have been included in the process of changing exam formats and approving emergency academic regulations via the democratically elected bodies which are normally involved (degree programme boards and boards of studies).
The goal has been to find the best possible way of replacing the exams that should have been conducted this summer. In some cases, this required the approval of emergency academic regulations.
These emergency academic regulations describe specific, necessary changes in exams which cannot be conducted during the current lockdown. Emergency academic regulations change as little as possible, and the original academic regulations apply as normal apart from any specific changes. The emergency academic regulations are temporary, and the course catalogue shows when they come into force – and when they no longer apply.
Emergency academic regulations are approved in the same way as ordinary academic regulations (first by the degree programme board, then by the board of studies, and finally by the dean).
Emergency academic regulations can be accessed in the course catalogue. Each course that has been affected will have a new page in this catalogue.
The Faculty of Arts has now clarified how we can translate the general guidelines from AU on the handling of Master's theses during the Covid-19 shutdown.
There may be many reasons why students have problems submitting their master's thesis to their set deadline.
In situations where they (also) have academic challenges as a result of the Covid-19 shutdown of the country, they need confirmation from their supervisor in order to apply for dispensation to postpone their submission deadline.
If a Master's thesis student has academic challenges as a result of the shutdown, please complete the form Confirmation by supervisor* in dialogue with the student. As supervisor, you do not need to consider other matters than the academic ones.
* If you are going to be using the signature feature, you must open the document in Adobe. If this does not happen automatically, and you cannot switch to Adobe immediately, you can save the document, right-click the saved document, select ' Open with ' and select Adobe.
If you experience technical problems in Zoom, such as the problem with login or problems with sound or picture, please contact Arts IT at 8715 0911.
If you have any questions about your exam, or if you are in doubt as to whether your form of examination has changed, you can write to the Study Centre Arts.
If you experience any acute problems in connection with your online exam, please call your exam team. You can find their telephone number in the Digital exam system.