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The formal organisation of the quality assurance, rolls and responsibilities

Below you will find a diagram showing the formal organisation of the quality assurance in the field of education at Aarhus BSS. Below the model, you will find a description of the overall roles and responsibilities in connection with the school’s quality assurance work. Under each sub-policy, please find an elaboration of the roles and responsibility in connection with the school’s quality assurance work. 

Dean/vice-dean

Dean

The dean, who is employed by the rector and a member of the senior management team, is responsible for managing the school and for ensuring coherence between the research and teaching activities. He/she also has the financial and academic responsibility for the school. In addition, the dean ensures the quality of education, teaching and ministerial tasks as well as the interdisciplinary quality development of the school’s degree programmes and research. He is also responsible for following up on the ongoing measures aimed at assuring and developing the quality of teaching activities and degree programmes. The dean appoints and removes the heads of department, appoints the boards of studies and appoints and removes the directors of studies on the basis of recommendations from the relevant boards of studies. The dean approves the academic regulations subject to recommendations by the board of studies. The dean formulates and implements the strategy of Aarhus BSS in the field of education, including formulating the school’s objectives and focus areas.

The dean’s management is subject to the involvement and advisement of the academic council, employer panels and the advisory board.

The vice-dean for education

The vice-dean  contributes to developing and implementing the school’s educational, teaching and learning strategies and assists the dean in the daily management of the school.

The main tasks of the vice-dean are to contribute to developing the school’s degree programmes, develop new programme elements or degree programmes and strengthen the programmes’ relation to the labour market. The vice-dean performs all of these tasks in cooperation with the directors of studies, the board of studies and the programme board of studies and supported by the administration.

The vice-dean for education collaborates closely with the university’s other deans and vice-deans, the administration and teaching staff with a view to e.g. increasing the quality of the programmes and making sure the programmes remain attractive and relevant.

Board of studies/chairman of the board of studies

The boards of studies are responsible for organising, implementing and developing the degree programmes and the teaching activities. The boards issue opinions regarding all cases of significance to educational and teaching activities and discuss relevant matters that the board of studies is presented with. Among other things, this includes contributing to the strategic goals of the department and the school.

The board of studies develops and approves suggestions and changes to the academic regulations, approves the plan for how to structure the teaching and examinations and handles applications for credit transfer and dispensations.

The board of studies performs its tasks in dialogue with relevant directors of studies and the department management team.

Chairman of the board of studies

The chairman of the board of studies is elected from among the academic staff representatives on the board of studies Together with the vice-chair of the board of studies, the chairman of the board of studies manages and coordinates the work of the board in relation to developing and ensuring the quality and relevance of the degree programmes and the teaching. The chairman of the board of studies is responsible for ensuring that the board contributes to the development of the shared strategies of the departments. He or she is also in dialogue with the head of department and the director of studies.

Director of studies

The director of studies is appointed and employed by the dean on the recommendation of the board of studies. The director of studies is responsible for the practical organisation of teaching, examinations and other forms of assessment. The director of studies performs his or her tasks in cooperation with the board of studies and the department management team e.g. in relation to programme resources, key figures for the programme, follow-up on relevant studies and strategic goals.

Read the description of functions for directors of studies at Aarhus BSS here

Read more about the appointment of the director of studies here

Head of Department

The dean appoints the heads of department. The head of department represents the department externally and, on the authority of the rector and dean, is responsible for the department's academic, financial and HR management, including the planning and allocation of the department’s work assignments. The head of department is part of the school management team.

The head of department has the overall responsibility for developing strategy and action plans for the department and for ensuring high quality, cohesion and development in the department’s degree programmes and teaching activities, including researcher coverage, with the involvement of and in dialogue with the boards of studies and the director of studies.

The head of department appoints a departmental forum, and the head of department’s management is subject to the involvement and advisement of the departmental forum and employer panels.

School management team

The school management team includes the Dean's Office along with all heads of department.

The school management team establishes the policies and guidelines that apply to the school and its departments. The school management team ensures that the strategic activities and action plans are coordinated at school and department level, and that these consolidate the school’s overall strategic goals.

The school management team discusses the school’s overall educational profile, including key figures, evaluations etc., and in relation to the field of education.

Student

The student is offered relevant degree programme with high quality teaching. The student puts a great deal of work effort into his or her studies and takes joint responsibility for the teaching, own learning, group work and projects. In this way, he or she contributes to creating a dynamic and inspiring academic environment, which further promotes a constructive learning processes and a good study environment. 

The student thus contributes to assuring and developing the quality of programmes and teaching at Aarhus BSS. The student’s inputs are considered in the development of the teaching, the study environment, the lecturer’s pedagogical competences and the overall degree programmes.

The students organise themselves in degree programme councils and other academic associations. The students contribute to the strategic and practical work carried out at the school to ensure the quality of the degree programmes via representatives in the boards of studies, the School Board of Studies and the Academic Council.

The teaching staff

Central focus points of the continuous quality development of the teaching activities and degree programmes at Aarhus BSS are the didactic choices of the teaching staff, their level of specialised knowledge as well as their professional judgement in planning the courses and teaching and conducting examinations. The academic aspects of the degree programmes and teaching activities are discussed among the teaching staff. Lecturers incorporate the most recent research in their field into their teaching and are responsible for developing their pedagogical skills, e.g. by taking courses. In the field of further and continuing education, the lecturer is responsible for ensuring that the work experience of the students is considered and included in the teaching.

The lecturers are expected to be familiar with the contents and rules prescribed by the academic regulations for the course in question.

The lecturers are also the ones with the closest contact with the students and among other things ensure that the students evaluate and provide feedback on the teaching.

Aarhus BSS School Board of Studies

The Aarhus BSS School Board of Studies consists of the chairmen and deputy chairmen from each of the seven programme boards of studies for the daytime programmes and is a joint committee with an equal number of students and representatives of the academic staff members. Directors of studies who are not chairmen of a board of studies act as permanent observers in the School Board of Studies.

Together with the chairman and the vice-chair of the board, the Vice-dean for Education coordinates the work of the committee.

The School Board of Studies contributes to developing the portfolio of degree programmes at Aarhus BSS and also monitors the work done by the programme boards of studies in relation to structuring, executing and developing degree programmes and teaching. At suitable intervals, the board reports on this work to the Dean’s Office. The board coordinates the seven programme boards of studies at Aarhus BSS and focuses specifically on cases where there is a problem of demarcation between the individual degree programmes.    

Employer panel

The primary role of the employer panels is to council the boards of studies and departments on questions regarding degree programmes, including specific questions on the quality and relevance of the degree programmes to the labour market. Among other things, this covers the development of degree programmes, course components, types of instruction, examination and evaluations in light of the demands of the labour market and specific competence requirements in a national and international context.

The dean approves the composition of the panels, which must be representative of the labour market relevant to the degree programme(s) with which the panel are affiliated.

The employer panels meet with the boards of studies and other department representatives at least once or twice a year.



The national body of external examiners

Through their work, the external co-examiners contribute to the quality assurance of the degree programmes.

According to the Examination Order, the chairmanship are assigned the following tasks: developing an annual report for the institutions with which the external co-examiners are affiliated, holding co-examiner and contact meetings, which contribute to an ongoing dialogue about the development of the course. The chairmanship also discuss matters concerning the quality assurance of the degree programme examination system - both in relation to new and existing programmes.

Aarhus BSS Administrative Centre and CUL

The administration and the Aarhus BSS Administrative Centre have central supporting functions relating to the quality assurance and development of teaching activities and degree programmes at Aarhus BSS.

The Centre for Teaching and Learning (CUL), which is Aarhus BSS’ unit for developing university pedagogics, has a supporting and advisory function related to the quality development of e.g. teaching activities, examinations, study environment and degree programmes at Aarhus BSS.

CUL is involved in various development projects and cooperates with the departments and centres at Aarhus BSS with a view to developing teaching activities and the use of LMS and Educational IT. CUL offers university educational theory courses geared towards lecturers at all career stages at Aarhus BSS.

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