Guidelines for registration

Who is obliged to register

All researchers employed at - or affiliated with - Aarhus University, must register their publications in PURE

Associated persons are researchers who are not employed by Aarhus University but who still publish under the auspices of the university.

Examples of such are:

  • Researchers affiliated with a clinical department at the University Hospital or Regional Hospitals.
  • Professor / Associate Professor emerituses who continue to study at the university.
  • PhD student, who has a permanent office space at Aarhus University, but is funded through a grant that is not administered by Aarhus University
  • Visiting researchers conducting research at Aarhus University
  • Students publishing publications that can be clearly categorized as research. Final assignments (bachelor's and master's theses, specializations, main assignments etc.) must not be registered!

Indication of category

The Head of the Department is responsible for clarifying whether a publication is to be placed in the category of research, communication, commissioned or education.

As a rule of thumb, publications placed in the 'research' category present new knowledge and have other researchers as primary target groups.

Publications placed in the other categories can generally be described as publications that serve a knowledge-sharing purpose. The target audience for these publications will primarily be non-researchers.

'Communication' will usually have a popular, debating or reproducing tone, but can also move on a very high and specialized level.

'Commissioned' is carried out, for example, when authorities or companies ask to conduct analyzes and / or assessed issues on a scientific basis. A counseling publication is thus characterized by usually having a requester. The requester may appear more or less explicitly from the publication. Advisory activities need not be funded by the requester.

Read more The Ministry of Education and Research's guidelines for science here

Publication and submission year

Registrations in Pure have two related years, 'Publication year' and 'Submission year'. Not all roles in Pure can see the 'Submission year' field.

The 'Publication year' is bibliographically determined and will most often appear from either the publication itself or the publication channel. 'Submission year' is an administrative value, which is decisive for what year the publication counts in the AU's key figures and the bibliometric research indicator (BFI). It is therefore important that the value in this field is handled consistently and correctly.

However, changes in 'Submission year' may occur as a result of the quality assurance work done by AU Library for the bibliometric research indicator (BFI).

Publications published on a journal's website  "ahead of print", must not be registered twice in PURE. Such publications must be registered with the status "e-pub ahead of print". When the publication is published by volume, issue and page number / article number, the publication's status is changed to "published".

Indication of peer-review

The Head of the Department is ultimately responsible for clarifying whether a publication is peer-reviewed.

As a starting point, it is the task of the individual researcher to decide whether a publication is registered as peer-reviewed or not. In case of doubt, however, it is the responsibility of the Head of the Department to make the final decision.

In relation to the bibliometric research indicator, a definition has been formulated, which is based on three requirements:

  • Professional evaluation is always done before publication.
  • At least one assessor must be external to the university.
  • Assessors must be research experts

Read more Ministry of Education and Research's guidelines for peer review here.

What is a publication

A publication means a publication of a work that allows others to retrieve the work.

Publication of the work can be done in many ways. It does not matter, if the work is published as a printed text in a book, whether it is put on the Internet or on a DVD.

Publications that focus only on a narrow circle, such as confidential counseling reports, can also be registered in PURE. Oral lectures, personal notes, etc. are not recorded as publications in Pure.

In order to facilitate the possibility of finding a publication that is only published on the internet, it is recommended that one is uploaded in PURE as a full text file. Copyright, however, must always be respected.


A publication must be associated with the entity (s) listed as the author's affiliation on the publication.

In cases where there is no affiliation oo the publication, it is up to the author to decide which unit(s) to attach to the registration.

For a specific guide in connection with guest researchers and former employee affiliation, see External publications.

Printings, editions and translations

If the same work is published with almost identical wording, as more publications, it is recorded as follows:

  • A publication published in a new edition must be registered again, although there are only minor changes.
  • Publications that come in a new edition are not registered as a separate publication. In the "bibliographic note" field of the original registration, you can register new storage information.
  • If a work is published in conjunction with a conference, all the publications that it typically will be recorded can be recorded - for example, records, abstract, published lecture scripts / powerpoint and articles can be recorded, for example, in proceedings and in journals (or both places).
  • Publications translated into other languages can be registered again, but the "reporting year" must always appear in the year when the publication was published for the first time.