Submission process

As author you are responsible for submitting and registering your publications in Pure according to the rules set by AU. Depending on your organisation, you handle the submission yourself, or there may be a somebody assigned to assist with the registration process.

Deadline for registering publications in Pure publish the previous year is January 15th every year. This means that e.g. publications published in 2019 have to be submitted in Pure by January 15th, 2020.

The submission process follows a 3-step workflow:

1. Entry in progress

When you register a new publication in Pure, it will automatically be set at workflow step "Entry in progress". Leave the publication at this step as long as the registration is incomplete, and as long as the publication has not been published in its final version.

If the publication is published as e-pub (ahead of print) you have to select publication status "e-pub ahead of print" and leave the workflow step at "Entry in progress". Please do not select "Published" as this status is for publications published in their final version.

2. For validation

A publication has to be published in its final version before you send it for validation. Please do not used "Published" for publications that are e-publications published ahead of the printed version.

Set the workflow status to “For validation” when you have finished registrering the publication. Technically, you need to set the publishing status to “Published” before you can select workflow status "For validation".

Remember to click "Save". Your submission is then picked up by the AU Pure team and validated.

3. Validated

The publication data has been validated by the Pure team and the submission process is complete.


If you edit a publication that has already been validated by the AU Pure team it is automatically sent for revalidation. That means that the AU Pure team revisits the publication to make sure the publication data still meets the quality standards.

Read more about Revalidation.

Au Pure uses the workflow to control the validation tasks in Pure. The workflow is applied to all types of publications, but not to other content types than publications. Activities, project etc. that you register in Pure are not validated by the AU Pure team.

When you have finished the registration process for a publication you can send it directly to validation. There is not approval process before the AU Pure team validates the publication.