Quick Guide

This guide helps you to get started and serves the purpose of providing an overview of what you need to and can do in Pure. It is not necessary to utilise everything that Pure has to offer in order to present your work as researcher at AU in an orderly fashion. We present here the most commonly used functions and refer to the most important guidelines.

Spend 9 minutes and read through this guide from one end to the other. It gives you a fast flyover that could save you a lot of time and frustration later on.

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Where to get help

There are primarily three places for you to get help

  • AU Pure support pure@au.dk
    • Log in problems
    • Import of publicationer
    • Questions regarding functionality in Pure
  • AU IT create a support case https://support.au.dk/CherwellPortal
    • Problems with AU ID
    • Problems with two-step authentication
  • Medarbejderstamkort super user
    • Correction of personal information (telephone numbers, organisational affiliation etc.) - have to be corrected by a superuser of the HR employee system
  • Min Profil
    • Creation of your department email - you do this yourself

Find AU Pure support contact information.

What is Pure

Pure is an IT system in which you as a researcher register and maintain your content.

Pure has a backend. You reach the backend when you log into Pure. This is where you register your content.

In addition, there is a frontend, also called a portal, through which your content in Pure is displayed. This is your personal AU homepage.

Your personal AU homepage is often called your profile. You work with your profile in the Pure Backend system under "Edit profile". Your profile is comprised of your personal infomation, extra profile information (optional) that you can add as text, and specific content that you have registered. In addition, you can add a curriculum vitae (CV). See below for more about CVs.

Backend - profile information

Frontend - personal AU homepage (profile)

User setup

The following are key to becoming a user in Pure:

  • an active employment relationship at AU and
    • when no longer employeed, no user account in Pure
  • a department-specific email address e.g. your.name@ps.au.dk or your.name@anin.au.dk
    • you create this email address yourself in AU's “My Profile” system and
  • an MSK super user has set your personal record in the employee registration system to "Shown in Pure".

If these things are in order, you will automatically be set up with a user account in Pure. You will automatically be granted rights as a personal user.

Read more about becoming a user in Pure.

Log in

Log in to Pure with your AU ID (AU99999).

Link to log in

Two-factor authentication is applied. The two-factor authentication is manged by AU IT.

Read more about common log-in problems

We recommend using the Authenticator app (can be downloaded from AppStore / GooglePlay) as it is easy to work with and can be set up to work with both a work and a private mobile phone simultaneously.

Read more about two-factor authentication on AU IT's page.

Personal information in Pure

Your name, job title, telephone numbers, address, email address are synchronized from the employee registration system.

Your organisational affiliation and employment history with AU also comes from the employee registration system.This means that you do not need to register this information in Pure as they enter automatically. If you change your personal information in Pure, your changes will be overwritten with the next synchronisation. Changes to your personal information must therefore be made in the employee registration system by a super user.

The only exception is your email address, which you create yourself in "My Profile" in AU's system.

There are, however, personal information that you may add and maintain in Pure backend:

  • Name variants
  • Education
  • Eksternal employment
  • Additional information for profile
  • Key words

What needs to be submitted and when

Mandatory
Publication is the only content type that is mandatory to submit. A publication is typically an article published in a journal or similar channel.
Deadline: 15 January every year

Optional

(Could be mandatory in your organisation)

Deadline: none

Read more about submission in Pure

How content enters Pure

Publications can be created in Pure in several ways:

Manually

You enter the information manually using a template.

Import

Information about the publication is imported from a file in a format Pure can read e.g.

  • An extract file from another Pure system (PXA). Send the file to pure@au.dk and let AU Pure import the file.
  • An extract file from a repository (BibTex, RIS)
  • From an online import source, e.g. Scopus (integration with Pure)

It is necessary to check the data after import, as the method is not flawless. It is especially the match of organisations and authors that must be checked.

AU Pure only validates publication information, but does not register publications on behalf of AU researchers

Read more about submission methods

Watch a video on how you register a pucblication from scratch

Search before you create

Before you start registering, you need to check if the publication is already in Pure.Før du påbegynder registrering, skal du altid søge om publikationen allerede findes i Pure.

Journals, persons and events are probably already created in Pure by somebody else. Search for and relate existing records before create a new one.

Registering research projects

Project is a content type in Pure.

When a research project is registered in Pure it can be related to applications and awards and the different research output that arise from the project. Persons who participate in the project and also be related to the project by the project owner in Pure. This way, the research project can be presented as a whole.

Read more about registering projects, applications and awards

Curriculum Vitae (CV)

There are several ways in which you can make a CV part of your AU profile

  • You can use the CV function in Pure and build a CV containing text and content you have registered in Pure.
  • You can add a link to a website or a file that is outside Pure as extra profile information
  • You can upload a CV as a PDF file with the help of a service AU makes available

Read more about building a CV

Deleting content in Pure

When updating content

You can delete content yourself in Pure unless it has been validated. You delete a record in Pure by clicking the red X at the right-hand bottom corner of the record.

Publications that have a status of ' validated ' can only be deleted by a Pure administrator. Send an email to pure@au.dk if you want to delete a validated publication.

When AU employment ceases

Your content in Pure will not be erased when your employment at AU ceases. The only thing that happens is that you lose your access to Pure, and your personal AU homepage is not displayed. Your content remains in Pure backend.

This means that if you are re-employed later on, you will not have to restore all your content. Content can be deleted upon request when you leave AU with the aforementioned problem regarding reappointment.

Systems integrating with Pure

AU Systems

Employee registration system (Medarbejderstamkortet - MSK)

  • Pure receives data (personal information) from MSK
  • Personal information must be corrected in MSK. MSK overwrites changes if this information is changed in Pure.
  • Employees only have a user in Pure if they have an active employment relationship in MSK.

The Organisational Unit Register

  • New units will be synchronized into Pure when they have been created in Unit Register. Discontinued units remain in Pure but will be marked as terminated. Terminated units can still be related to content.

WiseFlow

  • Student projects are sent to Pure for storage

The library system

  • Student projects in Pure are exhibited through the library system

External systems

ORCID

Online sources

  • Scopus
  • Web of Science
  • Pubmed
  • And others

Read more about online import sources

DOAJ

  • Updates journal information for journals indexed in DOAJ