Applications

By registering applications in Pure together with awards you can build an overview of the project's funding history. The application type in Pure reflecs what kind of funding that is applied for, and at which stage the project is at the time of the application.

Register new application

You can create a new application from the big drop-down menu under the Personal tab in your profile overview or click the green "Add new" button

and then the "Award" in the content type menu.

Select application type, subtype, and lastly if the application is tied to a project outline, proposal or negotiation.

Classification

Application type

The application type is the same as the subtype you chose from the menu (see above). You can select a different type from the drop-down menu. You keep the data you have entered if you switch application type.

Nature of activity type

Nature of activity type is a way to characterise the application. The activity types are tags that you add to the application. If you have many applications, activity types can make it easier to identify the application more precisely.

Leave the field blank if none of the acticity types make sense to use.

The select activity types are shown underneath the application. You can add and remove the tags as needed.

 

 

Identification

Title

Only "Title" is mandatory to fill out. We recommend that you also fill out the other fields. That makes it easier to find the award in a general search in Pure.

ID's

If the application has an ID in a different system or in a different context you can add this information under IDs. Skip this part if it is not relevant.

Select the option that fits the best. There are a couple of selections that are not tied to anything specific e.g. "internal source" or "external project ID". You can use these freely. Write in the information and click "Create" to finish.

It is possible to add multiple IDs.

Applicants

When you register a new application you are automatically added as applicant and assigned the role "PI" (Project Investigator). Edit the role or remove your name, if you are not appear on the list of applicants.

Click "Add person" and search for the person you want to add as award holder. Select the person. A new window opens where you can add information about the person and the person's role.

Applicants are created with the following information:

Role
A role is assigned to each person. The role need to reflect the role the person has regarding the application. When you add a person the role "PI" (project Investigator) is assigned. Click "Edit" if you want to edit the person's role.

Academic ownership
This concerns who has the rights to the research output and results, and how these right are shared.

Application affiliation
Pure suggests the organisational units that the person is associated with at AU. If you are not satisfied with Pure's suggestions, you can search and select different organisational units. A person can have a different affiliation with respect to the application than the person has through the employment at AU. Make sure that the person appears with the affiliation that is relevant in the context of the application.

You can also affiliate an organisational unit without a direct association with a person. If the unit is already affiiated with a person you cannot add it as an independent organisation in the Applicant list.

Period
Here you define the period in which the person is active in context of the application. If the person is not on board during the entire application process you can define the period. Otherwise, just leave the persons active period to match the application-process period.

Finish by clicking "Create", or click "Update" if you have edited an applicant on the list.

Managing organisation

Pure automatically adds an organisation in this section when you add an applicant. You can easily change the managing organisational unit by clicking "Change organisation".

Add the organisational unit that has the overall responsibility for the application. Search for and select the organisation that you want to add. It is only possible to select internal organisations as the application needs to be anchored at AU.

Collaborative partners

The collaborative section gives you an option to summarise which organisations collaborate on the application. An organisation can be shown as collaborative partner although there are no direct applicants or project participants from that organisation.

If there are only applicants from one institute or organisation leave the selection at "No".

If you mark "Yes" under "Collaborative partners" the button "Add collaborator" appears.

Click the button "Add collaborator". You can add both internal (AU) and external partner organisations. Search for the organisation you want and add it by clicking the organisation's name in the list of search results. The list of names can be long, and external organisations have many duplicates. Search the organisation by its official name to narrow down the list. If there are identical choices, select the first one on the list.

Select the type of collaborator for the partner. You can do this after you have added the partner to the list. Click "No value" and select "Joint applicant" or "Project partner" from the list. You can leave the value at "No value" if the choices are not relevant.

One of the collaborative partners has to be marked as "Lead". If you want to change which partner is lead click "Mark as lead". That removed the "Lead" from the previous leading partner and marks the new one.

If you mark "No" under "Collaborative application" after you have added collaborators the parters are only hidden - they do not disappear. If you want to remove the collaborators fro the list you need to delete them manually by clicking the minus symbol to the right of the name of the collaborator you want to delete.

Funding

Click on "Add funding" and fill out the information about the funding. It is possible to add multiple funding sources to the same application.

If you added collaborators under "Collaborative partners" you can add how the funding is shared between the collaborative partners.

Personal links

Links can be used to point to relevant home pages, source systems and online documents that are relevant for the application. Pay attention to who can access the link if it is visible to others.

If you need to upload files you can do so in the section "Application status".

Application status and files

Select the applications status from the drop-down menu. You can only show one status at a time. Remember to come back and update the status as the application process progresses.

You can attach documents e.g. application forms, video recordings, pictures, correspondence, project documentation and other material related to the application or project. You can control the visibility for each file.

Related content

When you have completed the information about the application, you can relate the registration to a project or award that is already registered in Pure. If the related content is not yet in Pure, you just save the application record. Later on, when the project or award is registered in Pure, you can relate the content from there. It does not matter in which order you register and relate awards, projects and applications. It will always be possible to relate, separate, edit/delete the items independently of each other.

Projects, awards, and applications are shown in the project section in your profil overview.

Keywords

Use keywords to add words that are not already used in the title and description under "Identification". This is a help to find the application in a regular search in Pure.

Visibility

Set the visibility at the level you wish to share the information with others. As default applications are set to "Confidential". When the application is "Confidential" it can only be found and seen by very few people, working in Pure. In the yellow information box you can see precisely who.

If you mouse over the information "i" to the right of "Visibility" you can read what the different visibility levels means.

Unfortunately, the current AU portal solution does not allow your applications to be shown on your personal AU homepage, not even if you set the visibility level to "Public - No restriction".