Nomination and the possibility of objection

How do I nominate myself as a candidate?

You can stand as a candidate in the AU elections to collegial bodies (councils/boards/committees) in the period 19 October at 9:00 to 23 October at 12:00.

If you are interested in standing as a candidate, you should first check your eligibility to stand as a candidate to the election for the collegial body you wish to join as a representative. To check your eligibility, look your name up in the election list of all eligible voters.

Next, you must use the E-election system to create a candidate list.

Order of the candidate list

The maximum number of names on a candidate list is twice the number of members to be elected. However, up to 10 candidates can always be nominated. The candidate list must always be signed by the candidates.

On the list, the candidates may be ranked evenly or in order of priority.

  • When ranked evenly, the candidates compete between themselves on an equal footing for the votes.
  • When ranked in order of priority (prioritised listing), the candidates who are listed first on the list are usually also elected first.
  • If it is not clear from the list that the candidates are ranked evenly, they are considered ranked in the order in which they appear on the list (prioritised list).

For elections to the Board, the candidate lists must be signed by five nominators with voting rights from the election group and the election area.

A nominator is a person who is entitled to vote who recommends a party or a candidate list for election.

Candidates automatically count as nominators for the list on which they themselves are listed. No one can act as a nominator for more than one candidate list.

In the case of prioritised listing, the order of the nominated candidates cannot be changed after the list has been submitted unless all candidates – and nominators for the Board election – have accepted in a written declaration that one or more named individuals are entitled to change the original order of priority. However, the order cannot be changed after expiry of the deadline for nominations.

After expiry of the deadline for nominations, it is not possible to change a candidate list from a prioritised list to an evenly ranked list or vice versa.

In the election system, evenly ranked lists are listed in alphabetical order on the basis of the candidates' last name. In the election system, prioritised lists are listed in the same order as on the candidate list.

Significance of deadlines for nominations and objections

Sometimes, after expiry of the deadline for nominations, no candidate list has been submitted for an area of representation – or a candidate list has been submitted which has too few candidates in relation to the number of candidates to be elected.

Vacant seats and filling vacancies

Vacancies will generally not be filled until the next ordinary elections.

However, the general rule is departed from in the following cases (see the explanation of "election groups" here (link)):

ELECTION GROUPS I AND III (VIP AND TAP)

The performance of duties as a member of one of the university's governing bodies is a contractual obligation for election groups I and III. If no candidates have been nominated for election groups I and III, or in case of vacancies within election groups I and III, they must therefore be filled after the election. A draw is then organised by the Election Committee immediately after the election and before the publication of the election results.

The Election Committee carries out a draw among the non-elected (but eligible) members of the group in the area of representation: Lots are drawn to decide who will fill any vacancies, and who will act as substitutes (the Election Committee decides the number of substitutes).

ELECTION GROUP IV (STUD)

In contrast to election groups I and III, members of election group IV are not under a contractual obligation to act as members of one of the university's governing bodies. Therefore, it is not possible to conduct draws between the group's non-elected eligible representatives in the area of representation. Vacancies within groups IV and V are therefore not normally filled until the next ordinary election.
The body is able to grant observer status to students, which may be granted with or without a right to speak and/or attend – but never with voting rights and never with unlimited access to being present during the consideration of sensitive personnel cases.

It is possible for students who have not managed to submit candidate lists before expiry of the deadline to submit a list of candidates and conduct an election according to the rules governing by-elections. The rector is the person who normally – on the recommendation of the relevant body – decides whether the vacant seat(s) should be filled by holding a by-election or whether the seat(s) can remain unfilled until the next ordinary elections. However, as mentioned previously, the general rule is that special elections are not held simply because lists of candidates have not been submitted before expiry of the deadline.