Current elections for PhD students enrolled and employed by AU

The nomination period is from 14 October to 26 October 2021

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  • Academic councils
  • PhD committees
Stand for election and gain influence PhD student Kristoffer explains why good representation on PhD committees matter.

SEE WHICH ELECTIONS YOU CAN STAND FOR IN 2021

Academic councils

Find information about the academic councils.


PhD committees

Find information about the PhD committees


Check whether you can stand for election

Log in to the election system E-vote and check your eligibility to stand as a candidate in the election for the body you wish to join as a representative.

HOW TO STAND FOR ELECTION

You can stand for election to a council/board/committee during a given period.

  • Log in to the election system E-vote and check your eligibility to stand as a candidate in the election for the body you wish to join as a representative.
  • Fill out the nomination form electronically.

See the guide to the online candidate nomination module in E-vote.

ELECTION PERIOD

PhD students enrolled and employed at AU are elected to the Board and board of studies every four years, to academic council every two years and to the PhD committee every year.


Overview of members on the board, in the councils and committees:

Member’s of AU’s board:

  • Academic staff (VIP incl. employed PhD students): four years
  • Technical/administrative staff (TAP): Four years
  • Students (STUD): Two years

Members of academic councils:

  • Academic staff (VIP): Four years
  • Employed PhD students: Two years
  • Students (STUD): One year
  • Technical/administrative staff (TAP): Four years (only observers)    

Members of PhD committees:

  • Academic staff (VIP): Three years
  • PhD students (including employed PhD students): One year 

Members of boards of studies:

  • Academic staff (VIP and possibly D-VIP incl. employed PhD students): Three years
  • Students (STUD and possibly D-STUD): One year

CANDIDATE LIST ORDER

The maximum number of names on a candidate list is twice the number of members to be elected. However, up to ten candidates may always be listed. The candidate list must be signed by the candidates.

The lists of candidates will either be organised “evenly” or “in order of priority”:

  • When ranked evenly, the candidates on the list compete between themselves on an equal footing for votes.
  • When ranked in order of priority (prioritised listing), the candidates who are listed first on the list are usually also elected first.

If it is not stated on the list that the candidates are ranked evenly, they are considered to be ranked in the order in which they appear on the list (prioritised list).

For AU’s board, the candidate lists must be signed by five ‘nominators’ with voting rights from the election group and the election area.

A nominator is a person with voting rights who recommends a party or a list for an election.

Candidates automatically count as nominators for the list on which they themselves are listed. One cannot act as a nominator on more than one candidate list.

In case of prioritised listing, the order of the nominated candidates cannot be changed after submission of the list unless all candidates – and nominators for the Board election – have accepted in a written declaration that one or more named individuals are entitled to change the original order of priority. The order cannot be changed after the deadline for nominations.

The order cannot be changed from a prioritised to an even ranking after expiry of the deadline for nominations or vice versa.

Evenly ranked lists are displayed alphabetically in the election system according to the candidates’ surnames. Lists ranked in order of priority will be displayed in the election system in the order in which they appear on the candidate list. 

DEADLINE FOR NOMINATIONS AND DEADLINE FOR OBJECTIONS

After the deadline for nominations, it sometimes happens that no nomination list has been submitted for an area of representation – or a nomination list has been submitted with too few candidates in relation to the number of available seats. 

Vacant seats and possible appointment of candidates for these

As a general rule, it will not be possible to fill vacant seats before the next ordinary election. 

This rule can be disregarded in the following cases (see also an explanation of “election groups” here)

Election group I and III (VIP AND TAP)

Undertaking the function as member of one of the university’s governing bodies is a contractual obligation for election group I and III. If no candidates stand for election in election group I and III, or if there are vacant seats within election group I and III, they must be filled after the election is over. This takes place through drawing lots which is arranged by the Election Committee after the elections are over but before the results are announced. 

The Election Committee draws lots between the members of the group who have not been elected (but are still eligible) in the area of representation: Lots are drawn to determine who will become members and who will act as alternates (the Election Committee decides the number of alternates).  

The Election Committee draws lots between the members of the group who have not been elected (but are still eligible) in the area of representation: Lots are drawn to determine who will become members and who will act as alternates (the Election Committee decides the number of alternates).

Election group IV (STUD)

In contrast to election group I and III, election group IV is not contractually obligated to undertake the function as member of one of the university’s governing bodies. Therefore, it is not possible to draw lots between the members of the group who have not been elected, but are eligible, representatives in the area of representation.

Vacant seats in election group IV and V will therefore normally not be filled before the next ordinary election.

The governing body can assign observer status to students, which can be assigned with or without a right to speak and/or appear – but never with a right to vote and never with unlimited access to be present during the processing of sensitive personal cases.

Students who have not submitted candidate lists before the deadline, will have the opportunity to submit a candidate list and complete an election according to the rules concerning by-elections. The rector, usually based on a recommendation from the governing body in question, decides whether the vacant seat(s) should be filled through a by-election, or be postponed until the next ordinary election. But as already stated, the general rule is that no special election will take place simply because no candidate lists were submitted before the deadline. 

ELECTION SCHEDULE

See the schedule here.

ERRORS ON THE ELECTION LIST

Fill out the form for objections against election lists and send the signed form to the Election Secretariat. The address is on the form. Please scan the form and send it to valg@au.dk.

See the current schedules and forms