Information for AU Summer University guest lecturers

Congratulations on your employment at Aarhus University, we are glad to have you on board as a part of the AU Summer University network. This page contains some practical information about the process from when your course is selected and until you have graded the last student in your Summer University course.

Please notice, that overview is guiding and deviation may occur. 

For any questions please contact us at summeruniversityguestlecturers@au.dk.

September/October

Your course is selected and you receive your first mail from the AU Summer University team 

You receive an employment letter including practical information 

October/November 

You may be in a dialogue with the board of studies about formalities and adjustments to the description 

November/December                        

Your course page is published on our AU Summer University website

December

You receive a Season's greeting including relevant information about the process until AU Summer University 2023

January

We open for course applications from students  

You receive information about the housing services offered by AU Housing and are asked to indicate your housing preferences and plans for your stay

April 

After the application deadline you are informed about whether your course is confirmed or cancelled 

You are asked to provide:

  • List of literature (deadline will be announced later)

  • Syllabus (deadline will be announced later)

  • Exam questions* (deadline will be announced later)

* You will be invited to an exam webinar. 

You receive an email from AU Housing asking to confirm your housing preferences and plans for your stay

You must make your travel and housing arrangements (if you wish to arrange housing on your own)

Relevant guest lecturers will receive information about visa

Before course 

You will be invited to an exam webinar 

You receive a guide to Brightspace (AU's Learning Management System used for online course management)

You receive pre-course information including social programme and practical matters 

If you have been offered housing via AU you receive pre-arrival housing information 

During course 

If you have been offered housing via AU you receive post-arrival and moving-out information 

After course 

You are asked to provide information in order for us to start processing the disbursement of your remuneration and travel expenses 

You receive a tax letter with information about your remuneration, tax and travel expenses 

You receive information about possible re-exams


Course terms, teaching dates & schedule

AU Summer University runs in two terms, Term 1 and Term 2 (but each course only runs in one of the terms). 

Term 1 starts on Tuesday 4 July*. For 5 ECTS courses, it will end on Friday 14 July, and for 10 ECTS courses, it will end on Friday 21 July.

Term 2 starts on Monday 24 July. For 5 ECTS courses, it will end on Friday 4 August, and for 10 ECTS courses, it will end on Friday 11 August.

*If your course is located outside Aarhus you can start your course on Monday 3 July. 

For 5 ECTS courses, you are expected to teach from 9 am to 12 noon on all weekdays during the term, and for 10 ECTS courses, you are expected to teach from 9 am to 1 pm. Since Term 1 begins on a Tuesday, you must furthermore divide 4 (5 ECTS) or 5 (10 ECTS) additional teaching hours throughout the term.