Select application type, subtype, and lastly if the application is tied to a project outline, proposal or negotiation.
Nature of activity type is a way to characterise the application. The activity types are tags that you add to the application. If you have many applications, activity types can make it easier to identify the application more precisely.
Leave the field blank if none of the activity types make sense to use.
The select activity types are shown underneath the application. You can add and remove the tags as needed.
If the application has an ID in a different system or in a different context you can add this information under IDs. Skip this part if it is not relevant.
Select the option that fits the best. There are a couple of selections that are not tied to anything specific e.g. "internal source" or "external project ID". You can use these freely. Write in the information and click "Create" to finish.
It is possible to add multiple IDs.
When you register a new application you are automatically added as applicant and assigned the role "PI" (Project Investigator). Edit the role or remove your name, if you are not appear on the list of applicants.
Click "Add person" and search for the person you want to add as award holder. Select the person. A new window opens where you can add information about the person and the person's role.
Applicants are created with the following information:
A role is assigned to each person. The role need to reflect the role the person has regarding the application. When you add a person the role "PI" (project Investigator) is assigned. Click "Edit" if you want to edit the person's role.
This concerns who has the rights to the research output and results, and how these right are shared.
Pure suggests the organisational units that the person is associated with at AU. If you are not satisfied with Pure's suggestions, you can search and select different organisational units. A person can have a different affiliation with respect to the application than the person has through the employment at AU. Make sure that the person appears with the affiliation that is relevant in the context of the application.
You can also affiliate an organisational unit without a direct association with a person. If the unit is already affiliated with a person you cannot add it as an independent organisation in the Applicant list.
Here you define the period in which the person is active in context of the application. If the person is not on board during the entire application process you can define the period. Otherwise, just leave the persons active period to match the application-process period.
Finish by clicking "Create", or click "Update" if you have edited an applicant on the list.
Pure automatically adds an organisation in this section when you add an applicant. You can easily change the managing organisational unit by clicking "Change organisation".
Add the organisational unit that has the overall responsibility for the application. Search for and select the organisation that you want to add. It is only possible to select internal organisations as the application needs to be anchored at AU.
The collaborative section gives you an option to summarise which organisations collaborate on the application. An organisation can be shown as collaborative partner although there are no direct applicants or project participants from that organisation.
If there are only applicants from one institute or organisation leave the selection at "No".
Click the button "Add collaborator". You can add both internal (AU) and external partner organisations. Search for the organisation you want and add it by clicking the organisation's name in the list of search results. The list of names can be long, and external organisations have many duplicates. Search the organisation by its official name to narrow down the list. If there are identical choices, select the first one on the list.
Select the type of collaborator for the partner. You can do this after you have added the partner to the list. Click "No value" and select "Joint applicant" or "Project partner" from the list. You can leave the value at "No value" if the choices are not relevant.
One of the collaborative partners has to be marked as "Lead". If you want to change which partner is lead click "Mark as lead". That removed the "Lead" from the previous leading partner and marks the new one.
If you mark "No" under "Collaborative application" after you have added collaborators the parters are only hidden - they do not disappear. If you want to remove the collaborators fro the list you need to delete them manually by clicking the minus symbol to the right of the name of the collaborator you want to delete.
Select the applications status from the drop-down menu. You can only show one status at a time. Remember to come back and update the status as the application process progresses.
You can attach documents e.g. application forms, video recordings, pictures, correspondence, project documentation and other material related to the application or project. You can control the visibility for each file.
When you have completed the information about the application, you can relate the registration to a project or award that is already registered in Pure. If the related content is not yet in Pure, you just save the application record. Later on, when the project or award is registered in Pure, you can relate the content from there. It does not matter in which order you register and relate awards, projects and applications. It will always be possible to relate, separate, edit/delete the items independently of each other.
Projects, awards, and applications are shown in the project section in your profil overview.
Set the visibility at the level you wish to share the information with others. As default applications are set to "Confidential". When the application is "Confidential" it can only be found and seen by very few people, working in Pure. In the yellow information box you can see precisely who.
If you mouse over the information "i" to the right of "Visibility" you can read what the different visibility levels means.