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Photography

The Photography Unit can help with

  • Images of PR value for AU, e.g. for press purposes
  • Staff photos
  • Photographic assignments that support the AU strategy
  • Courses and guidance about photography and equipment
  • Access to Cumulus and Colorbox photo libraries
  • Contact to freelance photographers

In some cases, we invoice our services. The hourly rate is DKK 450, and DKK 50 per image supplied. Special arrangements can be made for large assignments.

We normally cover symposiums, conferences and similar events free of charge for one hour.  Any additional services will be charged by the hour.


Book a photographer

Photography Unit
AU Communication
Fredrik Nielsens Vej 5
Building 1445, Room 3.31

Tel. 8715 3042
email foto@au.dk 

Credit the photographer

The photographer must always be credited with 'photographer's name, AU Photo'.

One exception is what are known as so-called 'focus boxes' at the top of websites or very small images on the internet.

In printed media, credits can appear next to the picture or on the colophon page.


Photo libraries

Cumulus

Cumulus is the AU Photo photo archive from which we can download photos. 


Access: You can find Cumulus here.  

Username and password: Send your request by email to lk@adm.au.dk


 

When you are thinking about publishing a photo from Cumulus that depicts people, either in print or digitally, you must carefully consider whether you will be using the photo in the context for which it was intended when it was taken, and whether you need the consent of the person depicted. This also means that the photo must not be too old. If you are in doubt, you should use another photo. 

Guidelines for situational photos

Photos without people in them can be freely downloaded and used in various AU materials. 

Situational photos, i.e. photos which are intended to illustrate an activity or a situation, can be used freely in publications about Aarhus University, AU presentations,on the university’s websites and on AU’s profiles on social media. 

Guidelines for portrait photos

Portrait photos, i.e. photos depicting individuals or groups including identifiable individuals, must not be published without the explicit consent of the model(s).

If you wish to use a portrait photo, you should be aware that there may be rules for the use of the photo. Not all photos in Cumulus include a text explaining the rules for the use of the photo. For this reason, we advise you to exercise caution when you choose to publish an photo that depicts people.

You can publish portrait photos in Cumulus of management and researchers without further consent when you use them in a context in which you describe their function, quote them or the like. However, you must ensure that the photo is deleted if the person in the photo so wishes.

You may not publish Cumulus portrait photos of people who are not on staff at AU (e.g. students and external parties) without obtaining their specific consent to your intended use.

Crediting photos is your responsibility

Make sure that print and digital photos are always credited with the photographer's name.

AU Photo disclaims all responsibility in the event of noncompliance with this requirement.

Want to know more?

Colourbox

Colorbox is a large photo library to which AU subscribes.

Access:

You can find colourbox here: www.colourbox.com 

Username and password:

All employees can be given full access, if required, and all students can have access to 30 free Colourbox downloads a month using an education key.
Send your request by email to lk@adm.au.dk

What does it cost to use Colourbox?

Colourbox is free to use for you, but AU Communication pays a fixed subscription + a charge per download, so only ever download photos which you definitely know that you will need.

How may we use the Colourbox photos? 

Colourbox has an extensive FAQ page: www.colourbox.com/faq

Free images

All images on the internet are basically protected by copyright, so you must not download images you find there without permission. There are, however, a number of collections of images that may be used freely, but always read the terms and conditions carefully.

Try some of these sites:

designinstruct.com/roundups/free-stock-photos/

www.freeimages.com

commons.wikimedia.org/wiki/Category:Images  

www.flickr.com/creativecommons/

www.stockvault.net

www.everystockphoto.com

You can also find images that are free to use on Google: Go into 'Advanced Image Search' and select 'free to use or share' under 'usage rights'; then you can search with a clear conscience.


Staff photos

The Photography Unit provides staff photos for PURE and business cards (free of charge). These photos are taken the first Tuesday of the month from 10:00 to 12:00 and from 13:00 to 14:00. It is not necessary to book an appointment.

The photos are taken in building 1448 room 3.34. Please use the main entrance and take the stairs/elevator to the 3rd floor. (There will not be taken staff photos in July).

BSS and Emdrup offer separate photography services, find more information below:

Aarhus BSS

As an employee at Aarhus BSS, you are welcome to make an appointment with Aarhus BSS Communication to have your picture taken. The portrait will be shown on your PURE profile.

Photo sessions are held on Wednesdays in Building 1443, Room 317.

Contact
Camilla Brodam, email: brodam@au.dk, tel.: 8716 4745.

Emdrup

For staff photography services in Emdrup, please contact Ib Jensen, Arts Communication.


Information for freelance photographers

How do I invoice AU?

Aarhus University only accepts electronic invoices.

The easiest way to send an invoice is via this link: indberet.virk.dk/myndigheder/stat/Digitaliseringsstyrelsen/NemHandel_Fakturablanket (in Danish)

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