Handling email

General precautions

  • You should in principal always endeavour to avoid sending sensitive and/or confidential personal data in emails.
  • You should at the same time deal with emails with this kind of content immediately – either by filing them or by deleting them when they have been read.
  • You should avoid copying sensitive and/or confidential personal data from systems such as STADS, PeopleXS and WorkZone in order to email it.


Email signature for emails containing personal data

If you send an email containing personal data, you must insert the following text as standard in your email signature.  

“Please note that this email contains personal data. You must ensure that this data cannot be accessed by anyone else without good reason, and that it is deleted immediately when it is no longer required in relation to the purpose for which it was sent.”


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