The new act on working time registration: What does this mean for you?
Many AU employees will be required to register their working time going forward, and the necessary guidelines and procedures are now in place.
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Correction to news item from 16 September 2024: The working time registration form is currently unavailable for download due to technical issues. Further information to follow.
Under the new act on working time registration that came into force right before the summer holiday, technical/administrative employees at AU must register their total working time – just like most other workers in Denmark.
A lot of technical/administrative employees at AU are already used to registering their working time; for others, this will be a new routine. All employees who are required to register their working time are expected to have adopted the new guidelines and procedures for working time registration by 1 October.
A new working time registration form is available for download on a new webpage which also offers detailed guidance and instructions on working time registration and provides answers to central questions. The forms must be saved in SharePoint, and employees will receive more detailed local instructions and guidance.
Academic staff and people managers, according to guidance from the Danish Employee and Competence Agency, can be exempted from the working time registration requirement on the background of a case-by-case assessment on the part of their manager. This process is already underway, and everyone who can be exempted will receive an addendum to their employment contract by Digital Post.
All employees have also received a mail about the new rules.
Read more about the working time registration rules and get answers to your questions at www.medarbejdere.au.dk/arbejdstidsregistrering
The EU’s Working Time Directive
The new working time registration requirement is part of an EU directive that has been implemented in Danish law. The purpose of the directive is to protect workers’ health and safety in all EU countries by regulating working hours. The registration requirement has been introduced to ensure that workers’ total weekly working time does not exceed 48 hours on average over a reference period of four months. Read more about the EU directive here
In line with the other universities in Denmark, Aarhus University’s guidelines are based on the guidance of the Danish Employee and Competence Agency with regard to how the act should be interpreted and implemented in the university sector.
Read more in this article from 28 June 2024: New act on registration of working hours: Many AU staff will now be required to register their hours, but not all