Introduction to registering sideline employment in Pure
All staff at Aarhus university are required to declare certain forms of sideline employment. Only sideline employment with a professional connection to a staff member’s employment at AU has to be reported. Read on for instructions on how to register your sideline employment in Pure as an AU staff member. Remember to fill out the field Information on secondary employment.
Relevant sideline employment must be registered on an ongoing basis as far as possible – and by 1 March at the latest for the preceding calendar year. The information will be included in the ongoing dialogue between the manager and the employee, and may also be included in the annual SDD dialogue.
If you have questions about the guidelines for registration of sideline employment, please contact your manager.
For managers: How to see the sideline employment registered by your staff in Pure
Managers can get access to this information by sending a mail to the Pure support team at firstname.lastname@example.org.
In the registration of secondary employment, a distinction is made between academic and commercial sideline employment. Below, you can open two lists of examples of the two types of sideline employment.
Choosing the correct type of activity is important, as the type of activity greatly helps to describe the sideline employment that is registered. The following are the main and subtypes of the most common examples of academic and commercial sideline employment:
Examples of commercial sideline employment:
Fill in the template with information about the sideline activity. There may be fields in the selected activity type that are not relevant for the registration of sideline employment. Therefore, this guide does not describe all fields.
Depending on the type of activity you have chosen, you must associate either an event, an organisation (an internal AU unit), an external organisation, a journal or a publishing house. Regardless of which type you need to connect, you should first search and see if data already exists in Pure. If data exists, you must associate it. If data does not exist, you can create it. Please be aware that the data you create is in the right category - eg. a PhD asssesment committee is not an organisation.
Give a brief description of the sideline occupation. You may want to take a look at AU HR's website about sideline employment (link on the right side) with a view to determine which information on the sideline activity is relevant to include in the description.
Enter either Specific date or a Period of time during which the sideline employment has occurred/takes place. If it is an ongoing sideline activity with no fixed end date, just do not fill in the end date.
Information on secondary employment
In the drop-down menu, you choose whether it is a academic or commercial sideline activity. By default, the value is set to 'No value'. It is therefore crucial that this field is filled out, so the data will be reportable.
You're already associated with the activity when you create it.
As a starting point, you should only register sideline employment for yourself. Therefore, you should not associate persons other than yourself with the sideline activity.
Be aware that you are set up with the correct role. If the role is incorrect, you can change it by pressing 'Edit' next to your person.
The Managing organisational unit is already populated when you create the activity.
The managing organisational unit is the internal AU unit where you are employed and has no significance in relation to any organisation affiliation for sideline employment. As a starting point, you should therefore not change the managing organisational unit.
Finally, you set visibility of the sideline employment. You must choose one of the two following:
The default visibility setting is Public - No restriction. Therefore, be sure to change visibility if you do not want this.