The Team managers / course coordinators / research group leaders managerial responsibility and applicable delegation provisions are described here, in addition to what forms of decision-making power the Team managers / course coordinators / research group leaders may delegate.
A necessary precondition for delegation is regular briefing, coordination and communication between the person who delegates decision-making or signing authority,referred to as the delegator, and the person who receives decision-making or signing authority, referred to as the delegate.
The following delegation provisions establish the boundaries of decision-making authority and signing authority for managers at all levels at Aarhus University (AU).
These delegation provisions have been drafted within the framework of the University Act and AU’s by-laws.
The delegation provisions include both mandatory provisions (must) and discretionary provisions (can). The discretionary provisions allow for a degree of discretion or flexibility for the units in deciding whether to delegate from one level to the next.
Overall and operational people management must at all times be conducted in accordance with the locally and centrally established guidelines and rules, including the rules in the collaboration agreement, frameworks established in the collective agreements and other relevant legislation in the area.
People management is defined as the decision-making authority to manage, hire, dismiss and take disciplinary action against employees, including decision-making authority to agree on the specific terms and conditions for employment as well as to assign specific tasks to employees.
Involuntary dismissal of employees with special protections against termination (union reps, occupational health and safety reps, members of liaison committees and the occupational health and safety organisation) is subject to the approval of the rector.
The delegation provisions distinguish between overall people management and operational people management.
Academic manager
Decision-making authority for operational people management of employees in their units with or without decision-making authority to appoint postdocs and research assistants and comparable functions, as well as decision-making authority for overall people management of postdocs and research assistants and comparable functions, can be delegated from level 5.
Technical/administrative manager
Decision-making authority for overall or operational people management of employees in their unit can be delegated from level five.
When delegating authority, managers must complete a delegation letter for the delegate(s). It is important that the correct template is used, as the template contains a code that must be registered in mitHR so that it can be used in the administrative support of the provisions.
If you are missing a letter or if you have a question regarding filling out a letter, please send an email to Tove Bæk Jensen, the Rector’s Office, at legal@au.dk.
Template (Word document) for download:
Select the template which describes what the manager has been delegated
Has operational people management responsibility
Download the template here: Skabelon Leder TAP6_DP_EN