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Accrual of holiday and special holidays

Holiday rules

The holiday agreement applies for public servants, staff with public servant status and staff employed under a collective agreement, including trainees with a work placement agreement pursuant to the Danish Act on Vocational Education and Training.

Hourly-paid employees are governed by the Danish Holiday Act and the provisions of the holiday agreement concerning replacement holiday. Hourly-paid staff entitled to full pay during illness are also covered by the provisions of the holiday agreement on special holidays.

Holiday days

You accrue 2.08 (25/12 = 2.08) days of holiday for each month of employment in a calendar year (the year of accrual), regardless of the monthly number of working hours. This means that you accrue 25 days of holiday in a calendar year, which corresponds to five weeks of holiday.

You also accrue ordinary holiday while absent from work due to e.g.

  • illness
  • maternity/paternity and adoption leave
  • taking holiday with pay, including special holidays
  • childcare days
  • child’s first and second day of illness
  • educational leave with full or partial pay

During unpaid leave, holiday is earned during the first six months of the leave period. However, this is on condition that:

  • you return to work before the end of the holiday year in which the holiday has to be taken, and
  • the holiday is taken before the end of the holiday year in question – unless the holiday is postponed under other provisions of the holiday agreement.

Persons covered

Employees who accrue paid holiday:

  • All monthly-paid employees, irrespective of the number of hours
  • PhD fellows on part B
  • International employees who are covered by the special rules on concurrent holiday (holiday that may be taken at the same time as it is being accrued)
  • Trainees; see separate section on trainees.

Employees who do not accrue paid holiday:

  • Hourly-paid employees (part-time lecturers, teaching assistants, student assistants, etc.)
  • Hourly-paid employees receive a holiday allowance of 12.5% of the pay earned in the year of accrual.

Special holidays

You accrue 0.42 (5/12 = 0.42) days of special holiday for each month of employment in a calendar year (the year of accrual), regardless of the monthly number of working hours. This means that you accrue five days of special holiday in a calendar year.

Special holiday supplement

Permanently employed monthly-paid staff receive a special holiday supplement which, in most collective agreements, is set at 1.5% of the pay earned in the previous calendar year (year of accrual). This special holiday supplement is normally disbursed together with the monthly pay for April.

Days off for new graduates

New graduates who are covered by the Collective Agreement for State-Employed Academics are entitled to five days off with pay during their first year of employment.

The right to five days off for new graduates applies if you are employed as of 1 April 2018 or later.

The right to five days off with pay applies in your first year of employment during which you will be receiving starting salary in accordance with the collective agreement. This right also applies if you are employed in a temporary position.

The right to days off with pay does not apply if you have accrued holiday pay from a previous full-time employment with another employer which lasted at least three months.

Please make an agreement with your immediate supervisor regarding your plans for taking days off. These days off must be taken as full days off. They cannot be divided into a number of hours off per day.

If you do not take the five days off during your first year of employment, they will be lost. The same applies if you resign from your position at Aarhus University without having taken the days off.

The agreement on days off for new graduates applies until the new Danish Holiday Act comes into force on 1 September 2020.

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