Once you have received a grant, you will need to set up the project in AU's financial management system. The funds cannot be used until this is done. You will need to send a copy of the grant letter and the application budget to your project controller at Arts and Aarhus BSS Finance, who will then manage the further administrative process.
When you need to use funding for the external project, you will always need to provide the project number and activity number.
Your project controller will keep an eye on your budget and contact you if there are irregularities or questions. You are always welcome to contact your project controller with any questions you may have.
As a minimum, you should always contact your project controller if you become aware of conditions that may require changes to your budget. For example changes to the number of people employed on the project, changes to the grant amount or the grant period, etc.
Your project controller will take care of any payment requests for funding and the annual financial statement if relevant. The project controller will also close the accounts and the project and submit the final accounts if required. Note that you are responsible for any professional reporting (check the grant approval in case of doubts).