Summer University courses can be offered in the following periods:

Term 1: First three weeks of July

Term 2: Last week of July and first two weeks of August

As a general rule, the courses must be offered in English, but they can also be taught in another language if there is good reason and if it is possible within the framework of the academic regulations of the course (internationalisation electives must be in English). Please note, however, that in such cases, the courses will only be marketed to AU students.

Formal requirements for courses offered by the School of Culture and Society and the School of Communication and Culture

Summer University courses are normally created as internationalisation electives (BA level) of 10 ECTS credits with 52 teaching hours distributed over 2-3 weeks. The type of examination for internationalisation electives is a portfolio.

Important points:

• The students must be given independent coursework before the course begins to ensure that their total workload (including exam) corresponds to the number of ECTS credits. 10 ECTS credits must, as a minimum, have a total workload of 250-300 hours.
• Any additional expenses (visiting teachers, speakers, transport, admission fees, etc.) MUST be agreed upon in advance with the director of studies.
• Remember to discuss your proposal with your head of department.
• For Summer University courses to be created, at least 20 students must as a general rule be registered and approved after the first round of applications.

Formal requirements for courses offered by the Danish School of Education

Summer University courses are normally created as elective courses of 10 ECTS credits linked to the academic regulations of one of the school’s Master’s degree programmes and follow the guidelines for conducting exams in the current academic regulations.

• The course must be agreed with and approved by the head of department and the director of studies.
• The number of teaching hours on Master’s degree level elective courses is approx. 40 (36-44) distributed over 2-3 weeks.
• The students must be given independent coursework before the course begins to ensure that their total workload (including exam) corresponds to 10 ECTS credits. A course of 10 ECTS involves, as a minimum, 2-3 weeks of teaching with a total workload of 250-300 hours.
• Any additional expenses (visiting teachers etc.) MUST be agreed upon in advance with the director of studies.
• For Summer University courses to be created, at least 20 students must as a general rule be registered and approved after the first round of applications. The director of studies approves the final registration.

You must use this template when you submit course proposals to your education consultant.

The deadline for submitting course proposals is 1 September.

You do not have to describe the course in full detail, but the description must be sufficiently detailed to allow the director of studies and the board of studies to decide whether it should be offered.

Your course will be in the course catalogue at the end of October.

You will be able to see your course at au.dk/summeruniversity and in other online databases in mid-November.

In mid-April, you will be informed of whether your course will be created or cancelled, and whether there are any unfilled places after the first round of applications.

What AU Summer University does

Our marketing efforts will be aimed at AU students and other Danish students as well as international students from our partner institutions. AU Summer University creates ads on Facebook, produces newsletters, creates campaigns on study portals and puts all courses in online databases that attract international students and students from other Danish universities. We are in regular contact with former students and teaching staff as well as partner contacts with whom we have entered into exchange agreements. We attend webinars at our partner institutions and international conferences, participate in the Supplementary Subject Fair, the International Day and the Master’s Programme Day and promote AU Summer University regularly in connection with visits at AU. We primarily market AU Summer University as a unified brand and not the individual courses as such. 

Your course will be in the course catalogue at the end of October. 

You will be able to see your course at au.dk/summeruniversity and in other online databases in mid-November. 

What you can do

You can use your international network, promote courses among current students and send material that you receive from us to relevant colleagues abroad. It may be a good idea to also create campaigns aimed at specific target groups from a specific university or within the subject area.

If you have any questions about the marketing, please contact Troels Storm Olin from AU International Office.

The registration period for AU Summer University courses runs from mid-January up to and including the first week of April, and during this period, AU students, other Danish students and international students can register.

You will be informed of whether your course will be created or cancelled in mid-April. If your course is created, you will also be informed of whether the course is full or whether students can apply for one of the unfilled places after the first round of applications.

At the end of April, AU students will be given the opportunity to register for courses with unfilled places.

From the beginning of May, other students will be given the opportunity to register for courses with unfilled places. This will take place on a first come, first served basis. Unless otherwise agreed, the course will be open for registration until 15 June, which is the cut-off date due to visa and accommodation.

International students will be offered accommodation in July and the first two weeks of August.

The students expect that you have uploaded the timetable and bibliography on Brightspace 2-3 weeks before the course begins.

Also note that students must be given independent coursework before the course begins to ensure that their total workload (including exam) corresponds to the number of ECTS credits.

Term 1 is the first three weeks of July.

Term 2 is the last week of July and the first two weeks of August.

Since all Summer University courses are ordinary courses, they also follow the ordinary school-specific practice. However, there may be some deviations from ordinary practice due to the booking of rooms or other limitations. Summer University courses should have the same work loud as the ordinary courses and should not be easier to complete as Summer University courses than they are during the regular semesters.

The following is indicative in relation to workload:

• A course of 5 ECTS entails, as a minimum, 2-3 weeks of teaching with a total workload of 125-150 hours.
• A course of 10 ECTS entails, as a minimum, 3 weeks of teaching with a total workload of 250-300 hours.

The International Office will book rooms for the courses based on the wishes of the individual teachers and, as far as possible, preferably in the Nobel Park. However, you can choose to conduct your course outside campus if there is a need for specific facilities. If you choose to conduct the course outside campus, you should be aware that you are responsible for finding accommodation for the students, booking rooms and, if necessary, putting together a social programme for the students.

The International Office is responsible for ensuring that admitted applicants receive information about the introduction day, Brightspace, the Digital Exams system, WiFi access and other practical aspects.

Possibility of conducting courses in Emdrup, Copenhagen

The Danish School of Education’s courses are generally conducted in Aarhus, as the International Office only supports courses at Aarhus campus. If you as a teacher at the Danish School of Education wish to conduct your course in Emdrup, you must clearly state this when registering the course. After the deadline for submission of course proposals, the director of studies will assess whether there are enough courses to be offered in Emdrup to allocate the necessary administrative resources.

Summer University courses must be evaluated according to the same procedure as ordinary courses, with the exception, however, that it is not a requirement that you carry out an interim evaluation.  This means that you as a teacher must:

• start your course by balancing expectations
• make sure that the students receive a digital evaluation form via Brightspace
• evaluate the course together with the students in connection with the penultimate lesson
• prepare an evaluation memo, which you must send to your head of department and the director of studies at your school.

Although it is not a requirement that you complete an interim evaluation, you can choose to do so in order to get the necessary input to adjust the organisation of the teaching, add to or focus the literature and related teaching activities, etc.

You must ensure that your course is evaluated according to the current guidelines for evaluation at your school:

Evaluation at the School of Culture and Society

Evaluation at the School of Communication and Culture

Evaluation at the Danish School of Education

Evaluation for digital evaluation in Brightspace

You will find guidelines for the digital evaluation on AU Educate.

In collaboration with the administrative centre and the teaching staff, the International Office is responsible for planning and conducting exams and reexams at AU Summer University.

If you are an academic contact person for an international guest lecturer, the International Office recommends that you explain the Danish grading system as well as the practice and rules in the area to the person in question. It is also important that you inform the guest lecturer that he or she should contact the International Office with any questions from students regarding exams.

Practice at the School of Culture and Society and the School of Communication and Culture

Exams follow the current academic regulations, and Summer University courses are normally created as internationalisation electives (BA level) of 10 ECTS credits.

The exam form on internationalisation electives is a portfolio. A portfolio exam consists of several minor assignments which the students (individually or in groups) complete continuously. You must inform the students of the number of assignments and their specific form and length – either on Brightspace or during class when the course begins. The complete portfolio must be submitted in the Digital Exams system on a specific date. The exam date must be set within two weeks after last day of teaching and out of consideration for the international students on the course, is recommended to be set within a few days after the end of the course.

The formal requirements for the portfolio will be stated on the course page in the AU course catalogue.

Practice at the Danish School of Education

Summer University courses are normally created as elective courses of 10 ECTS credits linked to the academic regulations of one of the school’s Master’s degree programmes and follow the guidelines for conducting exams in the current academic regulations.

The exam date must be set within two weeks after last day of teaching and out of consideration for the international students on the course, is recommended to be set within a few days after the end of the course.

Summer University courses are always offered on the basis of current academic regulations. Your summer course therefore has the exam form and rate stipulated in the academic regulations.

Courses offered by the School of Culture and Society and the School of Communication and Culture

The number of teaching hours per 10-ECTS course is 52 (corresponding to the prescribed number of hours for internationalisation electives). Any supervision of students is included in the prescribed number of hours on the intensive course. Therefore, there is no separate remuneration.

Overview of remuneration:

- Full-time academic staff per 10-ECTS course: 52 teaching hours x 4 = 208 full-time academic staff hours (excluding exam). In case of multiple teachers, the number of hours (208 hours) is divided between them.

- Part-time academic staff per 10-ECTS course: 52 teaching hours x 3.5 = 182 hours (excluding exam) at the applicable salary rate for part-time lecturers.

The portfolio exam rate in connection with internationalisation electives is 1 hour per student.

Any extraordinary expenses for special events, visiting lecturers, excursions, student assistants, coordinators etc. in connection with Summer University courses must be pre-approved by the director of studies. If you wish to have extraordinary expenses covered, you must therefore submit a budget estimate along with your course proposal.

Courses offered by the Danish School of Education 

The number of teaching hours on a Master’s degree level elective course of 10 ECTS credits must be set at between 36 and 44 hours (corresponding to the prescribed number of hours for general elective courses). Any supervision of students is included in the prescribed number of hours on the intensive course. Therefore, there is no separate remuneration. Agreements in addition to the below are made with the head of department.

- Full-time academic staff per 10-ECTS course: 40 teaching hours x 4 = 160 full-time academic staff hours (excluding exam). In case of multiple teachers, the number of hours (160 hours) is divided between them.

- Part-time academic staff per 10-ECTS course: 40 teaching hours x 3.5 = 140 hours (excluding exam) at the applicable salary rate for part-time lecturers (301,48 per hour including holiday pay as at 1 April 2019).

Any extraordinary expenses for special events, visiting lecturers, excursions, student assistants, coordinators etc. in connection with Summer University courses must be pre-approved by the director of studies. If you wish to have extraordinary expenses covered, you must therefore submit a budget estimate along with your course proposal.

The International Office is responsible for all matters related to the employment of international guest lecturers throughout the entire course.

International guest lecturers are paid EUR 8,500 per course of 10 ECTS and will have their travel expenses reimbursed.

Accommodation in Denmark is self-financed. The International Office recommends that you look at the following options:

• AU Housing
• Guest apartments managed by the Department of Mathematics
• Homelike