Erasmus+ staff mobility in Europe
Academic and administrative staff at Aarhus University can apply for an Erasmus+ grant for a short-term teaching or training experience at a university or an organisation in an Erasmus+ programme country.
You can read about the two stay types (teaching and training) and the application criteria below.
The application period for spring semester 2025 will be from November 1st 2024 to January 15th 2025. As we still have some funding for autumn 2024 you can contact Helle Colding on hcs@au.dk or call 2338 2057 to get more information.
If you choose a Circle U. partner as your exchange destination, your application will be prioritised. What is Circle U.?
Staff Mobility for Training
A staff mobility for training can include the following types of activities:
- A visit to a company or an organization in an Erasmus+ programme country.
- Study stay at an Erasmus partner institution or another European university that participate in the Erasmus+ programme.
- Courses, including language courses, seminars and workshops that take place in an Erasmus+ programme country and that are relevant for your daily work.
- The grant cannot be used for conferences such as EAIE.
To accommodate as many employees and departments as possible in the allocation of Erasmus+ scholarships, a maximum of 4 people can participate in the each stay stay.There is no guarantee that all applications can be accepted.
Staff Mobility for Teaching
A Staff Mobility for Teaching is a stay at an Erasmus+ partner institution where you teach the students at the partner institution. It is a requirement that you partcipate in teaching activities for at least 8 hours per week during the exchange.
You may combine teaching with training activities. If you carry up both types of activities, your weekly teaching obligation during the stay will be reduced to 4 hours.
Green Travel
The new Erasmus+ program focuses a lot on green travel, and we ecourage you to also think about environmentally friendly forms of travel when planning your trip. As traveling around Europe can be expensive, the Erasmus Student Network and Eurotravel offer the Interail Pass for Erasmus+ participants. It means lower travel costs by train in connection with your Erasmus+ stay.
Read more about how to purchase an interrail pass through Eurail.
Application criteria
To be eligibe for an Erasmus+ grant, you must meet the specific criteria for either a training or a teaching mobility as listed above. The following general criteria also apply:
- You are an employee of Aarhus University.
- You have received approval from your supervisor.
- You will retain your salary during your stay.
- Your host institution is located in an Erasmus+ programme country.
- The duration of the stay aborad is at least two days, during which you must be engaged in programme activities for the entire duration.
- The only exception to the location of the host institution is King's College London. Stays at King's College London must have a minimum duration of five days, with participation in programme activities required for the entire duration.
- To ensure an equitable distribution of AU's Erasmus+ funding for staff exchanges, a maximum of 12 days of Erasmus+ support including travel days will be granted.
List of countries that participate in the Erasmus+ programme
Grant rates and grant rules
The Erasmus+ grant is a financial contribution to your stay abroad. It will most likely not cover all of your expenses. It is important that you agree with your superior on how to fund the expenses that will not be covered by the Erasmus+ grant.
The grant is made up of a daily allowance and a travel allowance. The applicable rates are set by the EU Commission. The daily amount is EUR 147 and 190 travel support is EUR 211 - 395. Both depend on your host country. If travelling green the travel amount will increase.
The grant can be used as a contribution to transportation, hotel costs and daily necessities as per regular AU travel rules.
The grant cannot be used to cover course fees.
Application and decision
You apply online via the Erasmus+ portal in MoveON.
The processing time is 3-4 weeks. You will be notified by e-mail of the outcome of your application. If you are awarded an Erasmus+ grant, you will receive a "Mobility Agreement" that must by signed by you, your superior and the host institution. Once you have submitted the signed "Mobility Agreement" on the Erasmus+ portal, you will receive a the final contract and information about the size of your Erasmus+ grant.
We must receive your application at least 3 weeks prior to the planned stay.
After the stay abroad
After your staff exchange you must:
- Complete an online EU survey (you will receive an automated email with a link to the survey)
- Submit a "Certificate of Attendance" signed by the host institution via the Erasmus portal
- Submit a copy of your completed and approved travel expense form from RejsUd as well as information about the AU project number the grant must transferred to via the Erasmus portal
Grant payment
The grant will be transferred to the AU project number you have indicated when the required documentation has been submitted.
