Register your changes in the AU record

This page was updated in February 2023. Please note that we regularly update these pages.

Do you have a registration on the record. Here you can learn more about:

how to update your registration so it reflects your processing of personal data

During your research project, you should regularly consider whether anything has changed in the way you process personal data. If it has, you can update your project registration in the AU record using the form below.

1. Guidelines

When you register changes in the AU record, please provide us with the information we need to identify your project (by completing the information on tab 2). After this, please describe the changes you would like to register by completing the relevant sections on the tabs below. Please only complete the sections that are relevant for the changes you wish to register. If you need to submit documentation, for example a data processing agreement, you can do so on tab 8.

2. Identifying your research project

Please provide us with some basic information so that we can identify your research project.

Name*

AU ID*

AU email address*

Title of research project / data processing activity (as stated when you registered the project):*

Serial number of research project (as shown in the confirmation letter you received when you registered the project):*

3. Contact person

Here you can update the contact person and/or contact details linked to your research project.

Change of faculty:

Change of school/department/centre:

Change of existing contact person’s contact details (name, AU ID, AU email address):

New contact person (name, AU ID, AU email address):

Please note! The new contact person will replace the existing contact person

4. Title and purpose

Here you can update the title and/or purpose of your research project. Remember that you can only do so within the framework of the information you have given to your data subjects (project participants). In some cases, the changes you make will require you to give the data subjects supplementary information.

Please state the changes you wish to make to the title and/or purpose of your research project, including whether these changes supplement or replace the existing title and/or purpose.

Changes to title:

Changes to purpose:

5. Personal data

Please state the changes you wish to make regarding the data subjects or to the personal data used in your research project, including whether these changes supplement or replace the existing personal data.

Type of personal data:

Category of data subjects:

Number of data subjects:

Changes to the date you expect to stop processing the personal data:

6. Data sharing

In this tab, you can register changes in existing cooperations (sharing of personal data) or you can register new cooperations. This could be a new data processor, a disclosure or the termination of sharing personal data.

If you are regestring a new sharing of personal data, please remember to submit the agreement number or to uploade a copy of the agreement using tab 8.

New party:

Information about new party:

Role of new party:

Agreement number:

Changes to existing collaboration:

Description of changes:

Termination of collaboration:

Information about party:

Role of party:

Agreement number:

State the agreement number (or go to tab 8 to submit a copy of the agreement)

7. Other changes

Please state the changes you wish to make, including whether these supplement or replace the current information registered.

Description of changes:

8. Documentation

Please note that you may not submit files that contain special categories of personal data (sensitive personal data).

Description of documentation (briefly describe what you have attached, e.g. disclosure declaration):

Attach file:

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Revised 21.07.2023

Webredaktionen, Universitetsledelsens Stab

Register your changes in the AU record

Anmeld ændringer til fortegnelsen (pID: 1517318)

New party:

Changes to existing collaboration:

Termination of collaboration:

Agreement number: