About submission in Pure

Deadline for submitting publications, that are published in a given year, in Pure is January 15th the following year. That mean publications published in e.g. 2020 have to be submitted with complete registration by January 15th, 2021.

Timely submission in Pure is key to making sure that AU obtains the correct number of points in the BFI system, and receives the funding that AU is entitled to. Correct registration data also gives you better control over what content is shown on your personal AU homepage.

Therefore, it is important that you submit all relevant publications to Pure and get them registered correctly.

Who must submit publications to Pure

All reserachers that are employed at or affiliated with Aarhus University must submit their publications to Pure.

To be affiliated means that the researcher is not employed at Aarhus University but produce publications under the auspices of the university. These persons might be:

  • Student who publish publications that without question can be catagorised as research.
  • Ph.d.-students who have a permanent workspace at Aarhus University, but is finansed by external funding, nut managed by Aarhus University
  • Professor emeritus and retired professors who are still doing research at the university
  • Researchers who are employed by a clinical department at the university hospital
  • Guest researchers who conduct research at Aarhus University

What needs to be submitted

All publications that are published under the auspices of Aarhus Universitet must be submitted to Pure. That means that publications produced as part of an author's employment or engagement with Aarhus University must be submitted.

A publication is a published piece of research output. Publication can be through various channels. It does not matter whether the research is published as text in a book or journal, og whether it is published on the internet.

Has the publication already been submitted

It is likely that your publication has already been registered in Pure. The AU Pure team imports published publications from online sources continuously. Or, a co-author or helpful colleague may have submitted the publication before you. Therefore, it is important that you check before you start your registration. Read how to check.

Publication types

Publications are registered by type in Pure. The first step i the registration process is to select the template that corresponds to the type of publication that you want to register. Read more about publication types.

Pure snapshot. Expanded menu with publicaiton templates

Publication categories

When you have chosen a publication type (template) you need to select a pubcation category. You do that in the publication template itself. The publication categories are:

Research

  • A research publication provides new research-study information primarily written for other researchers and peers in the field.

Communication

  • A communication publication is characterized by communicating knowledge to a broad non-peer audience.

Commissioned

  • A commissioned publication is often requested by an organization or government body. It may be more or less obvious from the publication who the requester is. The requester may or may not have paid for the production of the publication.

Education

  • An educational publication is most often used in an eductional setting.

The categories are shown at the top of the template. You only see the categories that are relevant for the publication type you have selected.

Authors and organisational units

A publication has to be registered to the organisational unit(s) that the author is affiliated with on the publication itself. Most often, the affiliation is equal the place the author was employed when the publication was in the works.

In the event that the affiliation is not shown on the publication, it is up to the author to determine which affiliation(s) to use. If the organisation on the publication does not match an organisational unit at AU, the publication has to be registered to the unit where the author was employed when the publication was produced.

Corresponding author

Corresponding author is the author who is responsible for all communication concerning the publication, before as well as after it is published.

If an author is marked as "Corresponding author" on the publication, this information can be registered in Pure by marking the “corresponding author” box for the author(s) in the list of authors. An author should only be marked as "Corresponding author" if the author is stated as such directly on the publication.

To be "Corresponding Author" is not the same as being first author, even though there often is overlap between the two. It has no effect on the order of authors that one author has the corresponding role. The order of authors must still match the publication no matter where in the order "Corresponding author" is listed. In the example below, the corresponding author is third on the list of authors.

Pure snapshot. List of authors, one marked as corresponding

In most cases, there is only one "Corresponding author". If you mark more than one author as corresponding, you will get an alert. You can ignore this alert as long as there in fact are more ”Corresponding authors” stated on the publication.

Most publications imported from Scopus in 2019 and later, and have a "Corresponding author" marked on the publication, will automatically have the corresponding author marked in Pure as well. You are not required to go back and mark the corresponding author for older publications that have already been registered in Pure. For new submissions, we would like to see corresponding author marked as stated on the publication.

If you go back and mark yourself (or another author) as "corresponding author" on a validated publication, it triggers revalidation. If the publication is outside our current scope of validation, it may not be revalidated. This has no impact on what is displayed on your personal AU homepage.

The Corresponding author information is not displayed on the personal AU homepages. However, it is possible to use the field as filter in search results and reports.

Organsational units outside AU

If you produced a publication while you were employed somewhere other than AU, you may still register the publication in Pure.

As these publications are only affiliated with you as author (or editor) and not your AU organisation(s) they are considered external publications. Therefore, they are not included in AU statistics, nor do they count towards the number BFI points AU earns. For the same reason these publications are only visible on your personal AU homepage and not on your department's homepage.

If you arrive at Aarhus University from a university that also uses Pure, and wish to to display your "external" publications on your personal AU page, you may have these publications added to Pure directly. That saves you from registering manually.

Read more about this registration method under "Import from file (ORCID, RIS, BibTex, PXA)".

Publishing year and submission year

Publications are to be registered in Pure the same year they are published. Time of publication is normally apparent from the publication itself. Publications are registered with publishing year and month, or just publishing year if month is not relevant. It may be relevant to provide the full publishing date for newpaper articles and other material with high publishing frequency.

In Pure we also operate with a value called Submission year. Submission year is an administrative field that is used to control in which year the publications are included in AU statistics and BFI numbers. Submission year is not visible to the regular user in Pure. The Submission year value is set to match the year the publication was registered in Pure, assuming that the publication is published with a year or so. If the publication unexpectedly is not published the same year as it was registered in Pure, AU Pure changes the Submission year to make sure the correct publications are included in the relevant statistics and BFI reports.