Congratulations on your employment at Aarhus University, we are glad to have you on board as a part of the AU Summer University network. This page contains some practical information about the process from now on and until you have graded the last student in your Summer University course.
After your course proposal has been accepted you need to send in a course description, which must then be approved by the study board.
The course description for your course will be published in our online course catalogue (when the description is done and approved, it can be found by searching for the course name). This page is mainly used by Aarhus University students prior to and during the course application round.
Please use the course description template to create the course description and please read the portfolio exam guideline and the departments' "how to write a good course description" guide before you begin.
Deadline to send in the course description to [email protected] is September 20th.
A page for your course will be set up on the AU Summer University website. This page is used both by internal and external students interested in AU Summer University, prior to and during the course application round. Our communication department will write the teaser text, based on your course description. But in order set up the page for your course, we will need a photo of you and a link to your academic profile see example here.
Please send this to [email protected] by November 1st.
What we do
We are promoting AU Summer University widely towards both existing AU students and students from other Danish universities as well as towards students from our international partner universities. We will produce post cards, posters, conference folders and a variety of merchandise that we use for recruiting international students. In addition we are also doing a lot of online advertising such as Facebook, newsletters, study portal campaigns, online databases etc. We are also in contact with former students and lecturers and other partners. We are attending large international conferences such as EAIE, APAIE and NAFSA and we are frequently visited by partners, where we are also promoting our Summer University courses.
What you can do
You can help your course to a successful (and sufficient) application number by using your existing international network of students and colleagues. We will send you some promotion material that you can use and in general you can help us a lot by spreading the word in your network.
<input type="checkbox" />September 20th: Send in course description to [email protected]
<input type="checkbox" />November 1st: Send in photo of yourself and link to academic profile to [email protected]
If you have received an e-mail from us stating the relevant Department has confirmed that your course will run it is time to book your flights, find accommodation, create a day to day schedule and a syllabus of your course and prepare your classes. Below you can find more detailed information on what we need from you and when.
Class schedule
You can find a template for a day-by-day schedule here, that we recommend you to use. You can also find an example of a literature list and schedule from a previous year here, that you can use as inspiration. If you would rather use your own template that you are used to from your home university, then please feel free, as long as it contains the same information.
For 5 ECTS courses there are 2 weeks of teaching required and 3 weeks for 10 ECTS courses. As the summer courses are very intensive, you must not shorten the teaching period by e.g making the days in the first weeks longer in order to skip days in the later weeks. For a 5 ECTS course a 9 – 12 daily schedule is therefore recommended and for a 10 ECTS course teaching 9 – 13 daily is recommended.
In total the number of teaching hours should be a min. of 27 hrs for 5 ECTS courses and 54 hrs for 10 ECTS courses.
List of literature
When handing in lists of literature, please be as precise as possible when referencing, so that we may order the right materials. The library will prepare an electronic course pack available on Blackboard (our online learning platform), and the students will be able to buy the textbooks in the university book store. A copy of all text books will also be available in the library on campus during the summer.
If you want to use cases for your course, we will order a case pack with The Case Centre, and students will be able to access and pay for cases directly. You are of course also welcome to bring your own non-copyrighted cases, which we can then photo copy and distribute free of charge to the students.
If you want to use cases for your course, we will assist you in providing copyrights for all students.
We recommend a maximum of three cases, unless your course is entirely case based.
The courses are taught very intensively so it is important that the students know rather precisely what they have to prepare for each class and thereby for the whole course. So if you have a long list of articles and other teaching material, we strongly recommend that you divide it into a compulsory part and an optional part. The optional part may also be very important for the students in case they want to pursue the subject e.g. for their final thesis.
If you want to use an electronic course pack for your course, the library will assist in obtaining electronic copies of your material. You have to send a detailed list of the teaching material, no hard copies or electronic copies, to me. The library will then collect and upload the electronic course pack to Blackboard, so the students can download and print it from there.
The Danish Copyright Law does not allow Fair Use or Fair Dealing which is used in the Anglo American copyright tradition. In the Nordic and Continental European copyright tradition you will have to seek permission from copyright holders if you want to use copyright protected material for the use of students attending your courses. The literature lists must adhere to these three copyright principles:
2: Educational license with Copydan Writing
3: Lastly, only a certain percentage of any given book may be used according to copyright regulations. You are allowed to use 20% - although max. 50 pages of a publication per student, per semester. Read more here.
Arrival and living in Denmark
We have created a pre-arrival information guide that we hope will be helpful in planning your stay and teaching in Aarhus. We will also send you more detailed information concerning the event as well as a special exam guide later. Visit Aarhus has also created a nice app, which is available in both an online and an offline version. It is simply called “visitaarhus” and gives you access to the most important sights, transport etc. in Aarhus. Once you know when you will arrive please notify us in advance so we can arrange your pick-up and take you to your accommodation.
Running your course
In late May or early June you will get access to our online learning platform, Blackboard, where you will also be able to see a list of the enrolled students. We will create a welcome message for all courses, where we will also state the location and classroom of each course once confirmed, so this is also where you can check the classroom of your course. We will send you a guide and your username once your course has been setup.
All the written take-home exams will be held online via Wiseflow, the online exam system at Aarhus BSS. You wont have to do anything in order to set up the exam, but you will have to send us the exam assignment prior to the exam so we can upload it. You will also be grading the students in Wiseflow. We will arrange an exam meeting prior to the exams where you will receive all the information you need but you can also find a lot of useful information here.
During one of the last days of lectures, your course will be evaluated by the students online via Blackboard. We will ask you to reserve approx. 15 minutes for this one of the last days of class. Our student assistants will arrange this with you.