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Cheating at exams

Suspected cheating at exams

In the event of any inconsistency between the Danish and English language versions of these documents, the Danish version prevails.

The university has prepared a set of rules on disciplinary measures for students. The rules state that any employee who detects or has reason to suspect cheating at exams has an obligation to report this to the rector.

In accordance with these rules, cases where cheating at exams is suspected must be reported to Educational Law at AU Student Administration and Services. Educational Law handles these cases on behalf of the deans to whom rector has delegated the authority. The leaflet ‘Avoid pitfalls at exams’ contains additional information on what constitutes cheating at exams at Aarhus University. 

Below you will find a description of the procedure for reporting and what additional materials you need to submit when you send the report to Educational Law. Before submitting a report, please read items 1 and 2, which contain a description of the reporter’s responsibilities in connection with a report.

Reporting and filling out the template

If an examiner and/or co-examiner suspect(s) cheating at an exam, the examiner must investigate and document the case to the extent necessary before the case is reported to Educational Law in writing.

If members of administrative staff, e.g. examination supervisors, suspect cheating in connection with an on-site examination, the examination administration at the faculty must be informed and the case must subsequently be reported to Educational Law.

Filling out the template for reporting

When writing the report, the template prepared by Educational Law must be used and the report must describe the actual circumstances of the case, including the form and extent of the suspected cheating. In plagiarism cases, the person reporting must also indicate the passage(s) in the exam paper that are suspected instances of plagiarism as well as the sources from which it is suspected that they have been plagiarised. To tailor the report to the details of the specific case,be sure to include your comments in the form letter where the text is marked in red.

Please note that the report which is submitted to Educational Law will be sent to the student for his/her information, and the report must therefore be composed in a language which the student can read and understand.

In order to expedite the case, the name and student registration number of the student(s) involved must be included in the report. If the person reporting only has the student’s examination number or flow number, it is possible to contact the exam administration service at the faculty for help in identifying the student(s).

The person reporting must include any documentation of the suspected incident of cheating as appendices to the report. In plagiarism cases, you should include a copy of the entire exam paper in which the passage(s) that are suspected instances of plagiarism are marked, as well as copies of the source(s) from which they are suspected to have been plagiarised. The specific passages which are suspected of having been plagiarised must be clearly marked in the source(s). If the suspicion of cheating at exams is based on an Urkund report, the report must also be attached. If the person reporting does not have access to the Urkund report or the source material, he or she should contact Urkund – Central support for help finding the material (information on contact persons can be found on the page about Plagiarism control).

If the report is submitted by the examination supervisor team, their notes must be enclosed as appendices.

The report must be sent to ujs@au.dk.

Reports with insufficient documentation

If the report sent to Educational Law does not include the annotated exam paper or the annotated source material, Educational Law will contact the person who made the report to obtain the materials needed. If Educational Law still does not receive the materials needed, the report will be rejected in accordance with the procedure adopted by the Education Committee.

Informing the student

When the report is submitted to Educational Law, the person who made the report must inform the student that the case has been reported and that the exam assessment is being put on hold while the case is being considered. The template prepared by Educational Law must be used used to inform the student.

Educational Law's processing of cheating at exams

When a case of cheating at exams is reported to Educational Law, the case is assessed and a decision is made to either reject the case or continue the consideration of the case. If it is decided to continue with the consideration of the case, the student will receive a letter from Educational Law on the written consultation procedure, including a summary of the actual circumstances of the case. The letter will include a copy of the report, a copy of the exam paper in which it is indicated which parts are suspected of exam cheating and a copy of the sources.

The purpose of the letter is to give the student the opportunity to comment on the case.

However, the student may request a meeting instead of the written consultation procedure at any time during the processing of the case. The person who reported the case and Educational Law also have the option of requesting a meeting if it is considered necessary for the consideration of the case. Any such meeting will be attended by the case officer from Educational Law and the person who reported the case. The student has the right to bring a companion to the meeting.

Based on the report and the student’s comments, Educational Law will prepare a recommendation for the dean, who will make the final decision regarding the case.

When Educational Law receives a copy of the final decision, the decision must be filed under the case, and the relevant members of staff and the person who reported the case must be informed about the decision.

The student's rights during and after the case consideration process

Students who are parties to a pending case regarding suspected exam cheating have the same rights as their fellow students during the period in which the case is being considered by Educational Law. This means that the students are allowed to participate in teaching and exam activities at the university while the case is being considered.

The students also have the right to register for and participate in a reexamination for the course in question, despite the fact that no decision has yet been made in the case. Since no result has yet been registered for the ordinary exam, it will not be possible for the student to register for the reexamination through the self-service system. Instead, the administration at the degree programme must, at the request of the student, ensure that the student is registered for the reexamination.

If the final outcome of the case is a rejection of the report or a warning, and the student in the meantime has participated in a reexamination, the student will keep the highest examination mark.

When the student has been informed of the decision in a case regarding possible cheating, the student will continue as a student on equal terms as the other students at the university. This means that no special measures should be taken to mitigate the circumstances for the student, nor should there be any stricter supervision of the student in connection with future exams.

Cases regarding exam cheating are confidential, and university staff who are privy to information regarding these cases have a duty of confidentiality.

 

Possible consequences of cheating at exams

Students who cheat at an exam or contributes to cheating will be sanctioned in accordance with the university’s disciplinary rules. Possible sanctions range from a warning to permanent expulsion from the university and are imposed on the basis of an overall assessment of the gravity of the offence in the specific case.

In cases involving business administration students (HD) or students on an admission course to an engineering degree programme, the case will be sanctioned according to the rules in the Examination Order on Examinations on Professionally Oriented Higher Education Degree Programmes (see the page Rules on the educational field).

If the student is temporarily expelled, the student is withdrawn from the university from the date of the decision until the end of the expulsion period. According to the university’s disciplinary rules, the student has the right to be re-enrolled in their degree programme after the end of the expulsion period. The student is responsible for contacting the university regarding re-enrolment.

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