Register research in which AU is data controller

Here, you can register your research project, where AU is data controller, to Aarhus University's record of research projects.

Register a research project for which AU is data controller (pID: 1443382)

1. Introduction
To have your research registered in the AU record, we need information about you and your research purpose.

Please note that:

• It is your responsibility to ensure that the information is correct and in accordance with the actual circumstances of your research project

• In some cases, you will have to elaborate on the information you give us. This will be stated on the form.

• Your registration is only submitted once you have completed all parts of the registration form and clicked 'submit'. You will then receive a copy of the registration at the email address you provided on the form.

• Your project will not be registered until you have been assigned a serial number and received a confirmation letter from the register.

• The confirmation letter is only documentation that your project has been included in the AU record. It is not an approval of your research.
2. Contact Person
3. Project information
When evaluating how long you will need to process personal data, you must also include any possible storage period according to the rules in other legislation or, for example, the rules on the responsible conduct of research. Document your evaluation and store it with your other project material.
4. Personal data

Data subjects

When describing the number of people you are processing data about, indicate the exact number if you know it. Alternatively, you can describe the variables in your research project, e.g. all Danes between the ages of 18 and 25.

Types of personal data

State the types of personal data you will be processing in your research project. Tick the categories of personal data you will be processing and provide more detail about these types of data in the relevant free-text fields on the form.
5. Data sources and security

Data sources

State the data sources in your research project. State where you collected the personal data.

Security of processing

The measures you should take to protect personal data depend on the type of data in question, the numbers involved, and who you process data about. Example:
• Technical measures, such as storing the data on a secure server, encryption and pseudonymisation.
• Organisational measures, such as rights management and training.
6. Sharing
State here whether you need to share personal data with others who are not employees at AU. Remember that you must have an agreement with the party with whom you will be sharing personal data. The Technology Transfer Office ( can help you negotiate the agreement. Contact them well in advance of the start of the project.

If you are using a research machine, for example the research machine at Statistics Denmark, note that you are using a data processor for AU. The same applies for other suppliers, e.g. Rambøll when using SurveyXact.

7. Authorisation requirements
In some situations, special requirements apply to the sharing of personal data. We therefore need to ask you a few questions so that we can work out the best way to help you. Will you need to share personal data in one or more of the following ways?

Third country or international organisation

Biological material

Publishing personal data

8. Basis for processing
Processing personal data requires that you have a valid legal basis for processing the data (legal authority).

Other lawful purposes of the processing of personal data

In some cases, you may have several lawful purposes for the processing of personal data, such as research, education or dissemination. If so, answer question 29.