Both students and teachers have asked for a system that supports better collaboration between:
Microsoft 365 is a collaboration platform that allows users to share files, co-edit documents and communicate in chats and online meetings related to teaching activities.
Students’ mailboxes will also move from post.au.dk to Microsoft Exchange (Outlook). Students emailadresses will remain the same.
Below, you can find answers to relevant questions and guides for the many features in Microsoft 365.
As a teacher, you should clearly define how you expect Teams and Brightspace to be used in your course(s).
Overview
Studies Administration has prepared a detailed overview of administrative communication with students – See communication with students. (In Danish only).
Students and staff will have access to the same features in Outlook. Students will get a new calendar function, which wasn’t a feature on post.au.dk.
We have configured Outlook so that you can still use your email to communicate with your colleagues, separately from the students’ Outlook functions.
No. The students' emailadresses will remain the same.
You can search for other users in the address book if you need to write an email or chat with them on Teams.
When the students get their new Microsoft Exchange (Outlook) email, the address book will be split into two:
As an employee, you will see the staff address book by default, and only other staff members will appear in your searches. If required, you can change the address book to search for students.
Students will see the students’ address book by default and cannot write to mailing lists.
In Teams, the address book cannot be split into two, so all AU users will appear in your searches.
See how to change address books in Outlook here
Students do not have access to employee calendars, but your colleagues, including student assistants, can see the title and location of your meetings, unless you change this in your settings.
You can change the settings so that one or more students can view your calendar.
The students’ calendars are private, and you cannot view them unless they grant you permission.
See how to change your calendar settings.
Employees and students alike have demanded better opportunities for collaboration, which they will now have with Teams and the other Microsoft 365 tools.
Students will have the same access to M365 as teachers, which gives them more opportunities to initiate and participate in online activities. Students can share files, chat and work together on products in Word, Whiteboard, Loop and other Microsoft 365 programs.
External people can receive shared files and access Teams, which will allow students and teachers to collaborate with businesses, for example related to internships and clinical placements.
Read more about using M365 in your teaching here.
Further information at AU Educate.
It is important that you remember to use the right channel when communicating with students.
As a teacher, you should always clearly define what will happen in Brightspace, on Teams and over email. You cannot expect students to keep an eye on various Teams rooms and channels.
On medarbejdere.au.dk you can find guides on how to use Microsoft 365. Find them here.
Microsoft also has a learning portal with short video introductions to the Microsoft 365 features. Go to the learning portal.